Job Description

Job Title Senior Executive Administrative Aide, Grade N18
Location Wheaton, MD, US
Organization Name Department of Permitting Services
Medical Exam Medical History
Background Investigation No
Financial Disclosure Yes


Closing Date: Open until filled

The (DPS) is seeking to fill a (SEAA) position in the Director\'s Office. The Department of Permitting Services\' (DPS) primary mission is to promote the health, safety, welfare, and economic wellbeing of residents, businesses, and communities in Montgomery County with timely, professional, transparent, and consistent review and processing of plans and permits and through inspections of structures, rights-of-way, and development.

The is an advanced level administrative support position. This position will assist the Director\'s Office with meeting key departmental deadlines and deliverables. The SEAA is a lead and primary contact for communication into the Department of Permitting Services and the Director. The selected candidate must have the ability to grasp knowledge of the paramount issues and top initiatives of the Department and Director; determine and make appropriate initial responses or referrals to effectively follow through on a wide range of issues, questions, and problems; and address a variety of conventional problems affecting the administration of the office. This position requires the candidate to be self-motivated, organized, and abled to work independently. The position deals with confidential information and requires tact and diplomacy to protect confidential information and matters.

Key responsibilities include:

• Manage the Director\'s calendar and schedule; coordinates meetings and appointments; ensure supporting meeting materials are collected, prepared and available for the Director in advance.
• Manage, maintain, and organize correspondences, records, and files; provide direct public service and assistance by responding to public inquiries and complaints relating to the Department\'s or County\'s programs and services.
• Manage the department\'s correspondence control system, compose correspondences, and ensure timely and appropriate responses to the Executive Branch, County Council, other county agencies and departments, and citizen inquiries and concerns.
• Coordinate and organize department events, such as luncheons, catering services, picnics, and other events.
• Act as liaison between the Director, elected officials, senior staff in other agencies, and external stakeholders including citizens, public and private enterprises, etc.
• Receive calls from the public, department staff, and the staff and executives in other departments and agencies; respond to inquiries and/or refers to appropriate staff.
• Attend meetings and perform other assignments at locations outside the office.
• Work with other administrative staff within DPS.

Additional Employment Information

OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.

Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on .

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant\'s responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the County\'s "Public Employees" (which does not include employees of the Sheriff\'s office) are subject to the County\'s ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at . Additional information about outside employment can be obtained from the website.
Minimum Qualifications

Experience: Seven (7) or more years of administrative aide experience.

Education: Graduation from high school or High School Certificate of completion recognized in the State of Maryland.

Equivalency: An equivalent combination of experience and education may be substituted.
Preferred Criteria

All minimally qualified candidates will be placed on the eligible list with a status of qualified. The selection interview will evaluate such things as the items highlighted below. Taking the time to address these areas in your resume is recommended: * Experience as advanced level administrative support to department heads, senior management, or senior executives.

• Experience as a lead contact or point-of-contact to multiple programs or projects within an organization.
• Experience scheduling and setting up meetings using Microsoft TEAMs or Zoom; and taking meeting notes.
• Experience organizing and maintaining files and documents, both electronically and hard copy.
• Experience creating spreadsheets, PowerPoint presentations, and signature readied correspondences and memorandums.

Minimum Salary 54583
Maximum Salary 86103
Currency USD

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Montgomery County Maryland Government