Job Description

Job Title Senior Executive Administrative Aide, Grade N18
Location Rockville, MD, US
Organization Name Office of the County Executive
Medical Exam Medical History
Background Investigation No
Financial Disclosure No


Closing Date: Open until filled

This is a re-announcement. The status of applicants who previously applied will remain the same. Applicants may submit an updated resume directly to the recruitment specialist.

The (CEX) is seeking a to provide advanced level administrative support to the Assistant Chief Administrative Officer (ACAO) in the Office of the County Executive. The ACAO is responsible for overseeing operations and services of over 30 executive branch departments and a 10,000-person workforce supporting a jurisdiction that is over 500 square miles with 1.06 million residents. The primary focus of CEX is to provide policy direction, reinforce accountability, and ensure the achievement of results for our residents.

The successful candidate is detail oriented, proactive, has strong interpersonal skills, the ability to multitask and problem-solve. This position also requires strong organizational skills, time management, discretion in handling highly confidential matters, and excellent written and oral communication skills.

The Senior Executive Administrative Aide\'s duties include but are not limited to the following:

• Managing executive level calendars and emails to include scheduling and coordinating high profile meetings, events, and appointments.
• Acting as a liaison between ACAOs and department and agency directors, senior managers, the County Council and other elected officials, representatives from outside organizations, County employees, and the public.
• Drafting, editing, proofreading, formatting, and routing correspondence, reports, and other documents.
• Tracking and monitoring the status of various issues, documents, projects, activities, and initiatives.
• Preparing packets, agendas, minutes, and summaries for use during official meetings.
• Acting as a point of contact on behalf of the ACAOs for inquiries from external and internal organizations.
• Providing support to other Senior Executive Administrative staff as needed.

Excellent writing skills are critical to the selected candidate\'s success in this position.

Additional Employment Information

OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.

Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on .

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant\'s responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the County\'s "Public Employees" (which does not include employees of the Sheriff\'s office) are subject to the County\'s ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at . Additional information about outside employment can be obtained from the website.
Minimum Qualifications

Experience: Seven (7) or more years of administrative aide experience.

Education: Graduation from high school or High School Certificate of completion recognized in the State of Maryland.

Equivalency: An equivalent combination of experience and education may be substituted.
Preferred Criteria

All minimally qualified candidates will be placed on the eligible list with a status of qualified. The selection interview will evaluate such things as the items highlighted below. Taking the time to address these areas in your resume is recommended: * Experience using a variety of office automation equipment and computer applications, including Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) and Microsoft Teams, to communicate, maintain calendars, schedule meetings and appointments, track and monitor documents and activities, create spreadsheets, and prepare documents, agenda, minutes, reports, and presentations.

• Experience composing, editing, formatting, and proofreading executive correspondence, memoranda, reports, and other written materials. Experience must include creating concise, accurate and well-written messages from verbal instructions.
• Experience organizing and prioritizing work to meet deadlines and managing multiple assignments, while being detail oriented and flexible in a fast-paced, high pressure work environment.
• Experience researching issues and collecting and organizing information from a variety of sources to present to the ACAO or to address an issue.
• Experience managing and maintaining complicated, confidential files and records.

If selected for consideration for this position, you may be required to provide a writing sample.
Minimum Salary 54583
Maximum Salary 86103
Currency USD

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Montgomery County Maryland Government