Job Description

Job Overview

We are seeking a dynamic and highly organized Office Manager / Bookkeeper to join our team! This vital role combines administrative leadership with financial oversight, ensuring the smooth operation of our office environment while maintaining accurate financial records. The ideal candidate will thrive in a fast-paced setting, demonstrating exceptional communication, organizational skills, and a proactive approach to problem-solving. Your energy and enthusiasm will help foster a positive workplace culture and support our team's success every day.

Duties

Oversee daily office operations, including front desk management, multi-line phone systems, and calendar scheduling to ensure seamless workflow. Manage vendor relationships, negotiate contracts, and coordinate supplies to keep the office well-stocked and efficient. Handle bookkeeping responsibilities using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations. Administer payroll processing, human resources functions such as onboarding, employee records management, and benefits administration. Support event planning and coordination for meetings, training sessions, and company functions to promote team engagement. Supervise administrative staff and provide training & development opportunities to foster a motivated and skilled team. Maintain organized filing systems--both digital and physical--and ensure compliance with privacy policies. Assist with budgeting efforts by tracking expenses and preparing financial reports to support strategic decision-making. Manage medical office or specialized administrative tasks if applicable, ensuring compliance with industry standards.

Experience

Proven experience in office management or administrative roles within a professional environment. Demonstrated bookkeeping expertise with proficiency in QuickBooks or comparable software. Supervising experience with the ability to lead teams effectively and foster a collaborative work environment. Strong background in human resources functions such as payroll processing, employee onboarding, and benefits administration. Excellent communication skills--both verbal and written--with a focus on phone etiquette and client interaction. Skilled in schedule management, calendar organization, and multi-tasking across diverse responsibilities. Experience in event planning, vendor management, filing systems, and office procedures is highly desirable. Knowledge of medical office management or specialized administrative practices is a plus but not required. Join us to be part of an energetic team dedicated to excellence! Your proactive attitude will help us create an organized, efficient workplace where everyone can thrive.
Job Type: Full-time

Pay: $24.00 - $30.00 per hour

Benefits:

401(k) Paid time off
Work Location: In person