Job Description

About The White Moustache

The White Moustache is looking for an organized, proactive, and detail-oriented individual to manage our office operations, accounting, and HR functions. We are a small, dynamic team dedicated to producing exceptional artisanal yogurt in Brooklyn, NY.

Position: Office Manager/Bookkeeper

We are seeking a versatile and experienced Office Manager to handle the daily administrative and financial operations of The White Moustache. This is a critical role that requires a blend of organizational skills, financial acumen, and people management capabilities.

Job Title

: Office Manager / Bookkeeper

Location

: Hybrid; Brooklyn, New York

Full Time

: Monday through Friday

Salary

: $81,000

Key Responsibilities

Bookkeeping & Financial Administration

Manage accounts payable and accounts receivable, ensuring accurate and timely processing. Perform daily transaction coding, bank and credit card reconciliations. Maintain the general ledger and prepare monthly financial reports (P&L, Balance Sheet). Prepare and generate financial statements and reports as requested by management (e.g., P&L, Balance Sheet). Coordinate with external CPA to assist with month-end and year-end closing. Manage inventory tracking, ensuring accurate cost of goods sold (COGS) data. Manage payroll processing (or assist with liaison with external payroll service). Ensure compliance with local, state, and federal reporting requirements.

Human Resources & Personnel

Onboard and offboard employees, including managing new hire paperwork and exit processes. Maintain accurate and confidential employee files (digital and physical). Administer employee benefits (health insurance, retirement plan, PTO tracking). Assist in recruitment activities, including posting job descriptions and scheduling interviews. Ensure compliance with all local, state, and federal labor laws and regulations. Serve as the primary point of contact for employee inquiries regarding HR and payroll. Maintain and schedule employee review and milestone calendars.

Office & General Administration

Oversee general office operations, ensuring a clean, organized, and efficient working environment. Manage office supplies, equipment maintenance, and vendor relationships. Handle all incoming and outgoing mail and packages. Coordinate internal meetings, manage calendars, and assist with document preparation. Maintain and organize company files, records, and databases. Act as a liaison between the production facility and the management team for administrative needs.

Qualifications

Proven experience (5+ years) in a similar role encompassing bookkeeping, HR, and office management. QuickBooks expertise is required. Strong understanding of basic accounting principles and payroll processes. Excellent organizational and time management skills with a high level of attention to detail. Exceptional communication (written and verbal) and interpersonal skills. Ability to handle sensitive information with confidentiality and professionalism. Proficiency in Microsoft Office Suite (Word, Excel) or Google Workspace. Experience working in a small business, food production, or manufacturing environment is a plus.

Who You'll Work With

You'll report directly to CEO and COO, and coordinate and collaborate with our external accountants.

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience along with anecdotes or interests that help us see beyond what's on the page.

Pay: $81,000.00 per year

Benefits:

401(k) Dental insurance Flexible spending account Health insurance Vision insurance
Work Location: Hybrid remote in Brooklyn, NY 11231