Job Description

Job Summary

We are seeking a dynamic and highly organized Office Manager / Bookkeeper to oversee daily administrative operations and manage financial record-keeping within our organization. This role is vital in ensuring the smooth functioning of office activities, maintaining accurate financial data, and supporting team efficiency. The ideal candidate will possess a proactive attitude, excellent communication skills, and a keen eye for detail. You will be responsible for coordinating office logistics, supervising administrative staff, managing bookkeeping tasks, and ensuring compliance with company policies. This paid position offers an exciting opportunity to contribute to a thriving team environment while honing your skills in office management and financial oversight.

Responsibilities

Oversee daily office operations, including front desk management, filing systems, and clerical support to ensure seamless workflow. Manage schedule coordination for team members, appointments, meetings, and events to optimize productivity. Supervise administrative staff and provide training & development opportunities to enhance team performance. Handle bookkeeping duties using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations. Maintain accurate financial records, process payroll, and assist with budgeting activities to support fiscal health. Manage vendor relationships by negotiating contracts, processing payments, and ensuring timely delivery of supplies and services. Support human resources functions such as onboarding new employees, maintaining personnel files, and assisting with HR policies. Coordinate event planning activities for company functions or community outreach initiatives. Manage office supplies inventory, organize filing systems (both digital and physical), and ensure compliance with confidentiality standards. Utilize multi-line phone systems with professional phone etiquette to handle inquiries efficiently while providing excellent customer service.

Experience

Proven experience in office management or administrative roles within a professional setting. Supervising experience is highly preferred to effectively lead administrative teams. Strong bookkeeping skills with proficiency in QuickBooks or comparable accounting software. Demonstrated ability in schedule management and calendar coordination for multiple stakeholders. Experience managing vendor relationships and negotiating contracts to maximize value. Knowledge of human resources processes including payroll administration, onboarding procedures, and employee recordkeeping. Background in medical office management or similar environments is a plus but not required. Excellent communication skills combined with organizational prowess to handle multiple priorities simultaneously. Familiarity with clerical tasks such as filing systems, front desk operations, and multi-line phone systems is essential. Join us to be part of a vibrant team that values proactive leadership, meticulous organization, and exceptional service delivery!
Job Type: Full-time

Pay: $41,600.00 - $52,000.00 per year

Benefits:

401(k) matching Life insurance Paid time off
Work Location: In person