Job Description

Job Overview

Local growing manufacturing company is looking to fill the hybrid position of Office Manager and Bookkeeper. We are looking for someone who wants more than just "a job", but someone who truly cares about the company, its employees and contributes to the success of the company. As a smaller organization there are many hats to be worn in this position. Additionally, the job can be structured in many ways to meet the schedule / needs of the right candidate.

Bookkeeping Duties

This is the primary and senior position within the company for all bookkeeping and finance activities Use QuickBooks for Manufacturing to its greatest extent to help guide the business Manage all incoming purchase orders and convert them to sales orders Manage all invoicing, work closely with the team to assure invoices are issued on time Follow-up on all payments and actively manage the over 30 accounts Manage the AR and the AP, assure all entries are made to the proper account Reconcile cash daily, assure deposits are made immediately Monitor all bank balances Prepare the consolidated weekly payroll for processing after review Update and maintain all procedures for accounting and plant administration Prepare weekly cash forecast for distribution to President and CFO Keep track of administrative / financial matters related to jobs

Office Manager Duties

Addressing daily tasks such as mail, UPS Supporting office employees with IT, phone and other required services Taking charge of time keeping and attendance for all employees, including tracking PTO Keeping a pulse on employees on any HR issues Handling all shipping paperwork, bills of lading, trucking etc. Scheduling pickup and deliveries Assisting shop employees with administrative tasks Scheduling of visits for customers, contractors Maintain an inventory of necessary office supplies Process all required paperwork and do orientation for all new hires Organize all NDA's and other files both electronic files and paper files Keep President informed of anything important relating to the office and jobs Other administrative duties as President sees fit Answer incoming calls and redirect as appropriate Welcoming visitors as needed

Experience

Degree preferred, not required based on actual experience 2-3 years' experience in accounting functions such as accounts payable/receivable or cash management. Minimum 2 years experience with QuickBooks, or similar accounting/ERP software Strong analytical and problem-solving skills, detail-oriented Ability to multitask in an environment with many interruptions Strong communication skills Proficiency using QuickBooks, MS-365/Microsoft Excel, Word, Zoom Detail oriented as exhibited by past work experiences Ability to deal effectively with a diversity of individuals at all organizational levels.
As a small organization operating in a very dynamic environment, a significant amount of flexibility and teamwork is required. Employees are expected to work collaboratively to ensure the team's success.

Hours:

Full time Monday - Friday, on site, 8:30 AM - 5:00 PM

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

Dental insurance Flexible schedule Health insurance Paid time off Retirement plan
Work Location: In person