Job Description

Canary Systems is a technology firm headquartered in the beautiful Lake Sunapee region of New Hampshire. We specialize in civil engineering-related monitoring and instrumentation applications and operate in several markets including construction, mining, geotechnical, industrial, and public infrastructure. Risk management is a growth market, and our unique products and services, as well as our proprietary software, have positioned us as a worldwide leader in this market.
We are looking to immediately fill this full-time position of Office Administrator for our Civil Division in the Denver, CO area. An Office Administrator is responsible for providing day-to-day administrative support and project assistance to ensure the efficient operation of the office.
Your Impact:

• Draft meeting notes of group staff meetings on a weekly basis
• Responsible for general office administration including office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and building access keys
• Serves as the receptionist answers incoming calls to the Civil group, and welcomes guests as assigned
• Processes incoming and outgoing U.S. and overnight mail and distributes incoming faxes/packages
• Assists with ordering computers, accessories, supplies, and business cards for office employees
• Aids with new hire onboarding, this includes working with IT on all required new hire equipment along with a collection of IT equipment for employees exiting the company
• Coordinate onsite training events with outside vendors and online webinars, as directed
• Coordinates safety and compliance programs for the office, including maintenance of office standards \xe2\x80\x93 bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits
• May assist with processing Accounts Payable and Sub queue invoices for the office
• May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis
• May be assigned to assist with our fleet management to ensure proper maintenance of the trucks.
• Maintains the inventory of IT and PPE equipment (laptops, projector, camera) and checks out/replenishes supplies as needed
• May be assigned to serve as the on-site point of contact for coordination of IT issues with the Support team, including new computer setup, return out of service machines, server/HVAC/other equipment issues, A/V set-up assistance, and responding to Support emails for additional information
• Other duties as required by business needs

Who You Are

• 3+ years of experience
• High School Diploma
• Must be a self-starter capable of taking on tasks with little direction or supervision
• Must possess a high level of professionalism and a positive attitude when interacting with colleagues, clients, guests, and other employees in the office
• Demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting
• Word documents and developing PowerPoint presentations
• Must possess excellent interpersonal and written and verbal communication skills
• Must have initiative with ability to anticipate needs and complete important tasks without needing to be asked
• Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through
• Must be a strong team player
• Must be able to use discretion and confidentiality
• Possess technological skills necessary to perform data entry, manage team calendars, and create company reports as needed
• Live in or around the Denver, CO Area

What We Offer

• Work in a highly motivated team of professionals
• Career and growth opportunity
• Competitive salary and benefits:
  • Health insurance
  • Paid time off
  • Life & Disability insurance
  • Retirement contributions
  • Parental leave
  • Bonus Pay
  • Volunteering PTO
  • Fitness Reimbursements
  • Other

Salary commensurate with education and experience. We are an equal opportunity employer.