Job Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please to complete the . Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please to complete the Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click \xe2\x80\x9cApply\xe2\x80\x9d and complete .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Human Resources is looking for a detail-oriented, customer-focused individual to join their Absence Management team. The HR Assistant is responsible for assisting with Leave of Absence (LOA), Family Medical Leave Act (FMLA), Workers\xe2\x80\x99 Compensation, time off pertaining to leaves, and disability benefits for the University benefit billing. This individual will need to provide excellent customer service to University employees who request leaves, disability benefits, and time off, as well as questions/concerns relating to Workers\xe2\x80\x99 Compensation and benefit billing.

This position will support the Absence Management Team with the following job responsibilities:

• Workers\xe2\x80\x99 Compensation (WC) signature packets tracked on spreadsheet and sent to WC Third Party Administrator (TPA)
• Prepare statement of wages for all individuals out of work on WC and send to WC Third Party Administrator (TPA)
• Prepare all payments received for benefits in arrears, send to payroll and accounting
• Assist employees with benefit arrears and invoice questions/problems
• Assist Payroll and Benefits on arrear errors/issues
• Separate/distribut all incoming mail for Absence Management
• Process checks for WC with Payroll
• Schedule WC litigation hearings
• Assist Specialists with phone calls and inquiries as needed
• Complete insurance/disability forms for employees
• Perform the arrears billing each monthly and bi-weekly pay period
• Complete the delinquent arrears report and mail letters
• Complete Workers\' Compensation billing with TPA
• Prepare Leave Reports/Spreadsheets
• Assist with all other tasks and projects as needed

Answer questions and provide explanations related to University policies and procedures, Union agreements, general benefits questions, FMLA, etc.

Assist employees with on-line human resources systems (e.g., attendance system, staff announcement system, employee self-service system, etc.); verify and review information for accuracy

Create and maintain files

This position typically requires an Associate\xe2\x80\x99s degree or higher plus 2 years of related experience or an equivalent combination of education and experience.

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

As a member of Penn State Human Resources, you will be joining a team of individuals who have the ambition to help Penn State succeed. Workforce diversity, cultural inclusiveness, and employment equity are deeply rooted in Penn State\xe2\x80\x99s historic mission and are critical to our success. Just as we are committed to a diverse educational environment, we are also committed to a diverse working community. We value inclusive excellence as a core strength and an essential element of our public service mission.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to the health of our local and global communities. As a condition of employment, all employees are required to comply with COVID-19 vaccination or testing requirements. Click on to learn about the requirements as well as general COVID-19 information at Penn State.

University Park, PA

Pennsylvania State University