Job Description

Department Name

College Of Law



The Sandra Day O\'Connor College of Law seeks a dynamic, self-starter for the Administrative Assistant position. The successful candidate will provide office clerical and administrative support to Faculty members and backup assistance to the Dean\'s Office.

Requisition ID

91674BR

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting and required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing, and pulling up to 25 pounds.
• Regular activities require the ability to quickly change priorities which may include and/or are subject to the resolution of conflicts.
• Ability to clearly communicate to perform essential functions.
• Use standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, and operating a mouse), printer, fax, calculator, copier, telephone, and associated computer/technology peripherals.

Minimum Qualifications

Four (4) years secretarial/administrative experience; OR, Certificate in Secretarial Science AND three (3) years of secretarial/administrative experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Category

01

VP Code

VP/EXEC VICE PROV DPC

Scope of Search

Open

Desired Qualifications

• Demonstrated knowledge of standard office policies and practices
• Experience in multitasking in a fast-paced team environment
• Experience in working with diverse populations
• Knowledge of appropriate software including - Microsoft Word, Excel, PowerPoint, and Outlook; Google Docs, Sheets, and Slides
• Experience working with confidential information or files
• Experience in making travel arrangements and reimbursements - knowledge of Concur Travel System a plus
• Experience in work that requires organization and attention to detail
• Experience in supporting multiple people and handling multi-line phones
• Experience in a higher education environment
• Experience in internet research
• Experience with proper grammar usage, spelling, composition, punctuation, and proofreading
• Evidence of effective written and verbal communications skills

Close Date

06-June-2023

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Full-Time/Part-Time

Full-Time

Essential Duties

• Prepare classroom materials, notes, course descriptions, examinations, best/model answers, grade sheets, and posting of Canvas notices and first assignments.
• Prepare/generate correspondence, manuscripts, routine letters, memos, and transcribe notes from rough drafts.
• Support calendar and scheduling for faculty/committee.
• Cross-train, work as a team, and be able to serve as backup for other team members as needed.
• Open and review incoming mail and respond to routine inquiries.
• Plan and arrange meetings and/or events and communicate arrangements to appropriate parties.
• Arrange necessary and extensive travel reservations and itineraries; anticipate and prepare background material as needed; complete travel documentation, including entering trips into the Concur Travel System and the College of Law travel approval site to seek traveler reimbursement.
• Prepare special/recurring reports containing sensitive information.
• Assist as a point of contact to support the Dean\'s Office incoming guests and miscellaneous requests.
• Physical presence at the workplace is an essential function of this position.
• Perform other duties as assigned that support the goals of the department/College of Law.

Salary Range

$20.20 - $21.00 per hour; DOE

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

Job Family

Clerical & Admin Support

Arizona State University