Job Description

Posting Information

Posting Information



Posting Number
2023492


Posting/Functional Title
Administrative Assistant III


University Pay Plan Title
Administrative Asst III


Location
San Marcos


Department
McCoy College of Business


Recruitment Type
University Employees Only


Job Type
Full-Time


Monthly Salary
$3,500 - $4,200.00


Job Category
Non-Exempt


Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Previous experience as an administrative assistant or secretary in an academic setting or other professional setting. Knowledge of Texas State University and Academic Affairs policies and procedures.
• Skill in preparing well-written, grammatically correct, accurate documents and correspondence with strong proofreading skills.
• Knowledge and demonstrated proficiency in using Microsoft Office. i.e. Word, Excel, Power Point and Outlook.
• Strong organizational skills, especially in terms of attention to detail and problem solving.
• Excellent interpersonal and communication skills.
• Ability to multi-task, prioritize workload and exercise appropriate initiative while working independently or in a team.
• Ability to work with difficult situations, time pressure and interruptions.
• Ability to practice professionalism and discretion.

Preferred Qualifications

• Bachelor\xe2\x80\x99s Degree
• Experience with Concur Travel

The Administrative Assistant III will be responsible for providing administrative/clerical support to the McCoy College Dean\xe2\x80\x99s Office/College and direct support to the Associate Dean of Faculty & Research, and Associate Dean of Undergraduate Programs.


Job Duties

Provide administrative assistance directly to the AD, F&R. Including: Travel Requests/Expenses, Calendar Support, Data Support, Outreach Support, & Event Support.

Provide administrative assistance directly to the AD, UP. Including: Travel Requests/Expenses, Calendar Support, Process Student Appeals, Oversee Dean\xe2\x80\x99s List Certificate Process

General duties in support of the Dean\xe2\x80\x99s Office/college:

• Oversee Facilities Requests for the college.
• Process Classroom/Conference Room Reservation Requests for the college.
• Manage Reserved Parking Requests for the college.
• The Administrative Assistant III will use independent judgment to organize and prioritize work while working in a team-oriented, fast paced environment.
• Assist the Sr. Assistant to the Dean in the office with supervising the daily operations of the office and provide primary support for the reception of guests and calls in the office.
• Assist in monitoring the progress of assignments delegated to the student employees for the office.
• Assist in supervising and hiring staff and student employees.
• Attend administrative staff meetings.
• Assist in the purchasing of goods/services in accordance with university policy when necessary.
• Assist the college\xe2\x80\x99s staff and events coordinator with arrangements for meetings or special events.
• Monitor McCoy College Email Mailbox.
• Perform other duties as assigned.

Additional Information to Applicants



Job Open Date
04/17/2023


Job Close Date (posting closes at midnight)
05/01/2023


Open Until Filled
No


Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday


Normal Work Hours Start
8:00AM


Normal Work Hours End
5:00PM


Posting Notices
You will be required to electronically attach a resume, cover letter, and list of references to your application.


Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.


Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you\xe2\x80\x99ll be a part of one of the most beautiful, diverse, and growing universities in the nation.