Job Description

Office Manager
JOB RESPONSIBILITIES Scheduling: The Scheduler is responsible for the coordination and scheduling of Applied Behavior Analytic (ABA) therapy sessions. \xc2\xb7 Works closely with the clinical team to coordinate the staffing and scheduling of services of clients and staff. \xc2\xb7 Uses scheduling software to maintain up-to-date records of client and staff schedules. \xc2\xb7 Identifies staffing needs and support recruitment of behavior therapists. \xc2\xb7 Matches new and existing behavior therapists to client assignments based on availability, location, and skills. \xc2\xb7 Ensures staff are scheduled in accordance with company policies and state law. \xc2\xb7 Monitors contract fulfillment for each client based on authorized services. \xc2\xb7 Tracks and analyzes cancellations, substitutions, make-ups, sick time, and availability. \xc2\xb7 Coordinate 10-hour shadowing schedules with BCBAs and case managers for new hires \xc2\xb7 Coordinate the HR Orientation and ABA training with a case manager available QUALIFICATIONS/EDUCATION/EXPERIENCE \xc2\xb7 Ability to work Monday \xe2\x80\x93 Friday from 9:00 AM to 6:00 PM \xc2\xb7 1+ years of relevant scheduling, and/or administrative experience \xc2\xb7 Bachelor\xe2\x80\x99s Degree preferred, but not necessary \xc2\xb7 Knowledge of the ABA industry strongly preferred \xc2\xb7 Proficiency in Microsoft Office Suite and Tech Savvy \xc2\xb7 Knowledge of clerical and administrative procedures such as filing, record keeping, and operation of standard office equipment \xc2\xb7 Excellent verbal and written communication skills (email, phone, or video) \xc2\xb7 Ability to manage time, coordinate schedules, and adapt to change under strict deadlines \xc2\xb7 Superb organizational skills and impeccable work ethic; must thrive in a fast-faced environment, and effective time management and prioritization \xc2\xb7 Professional and friendly communicator, can listen well and ask the right questions \xc2\xb7 Flexible multi-tasker who can find the needle in the haystack, even if they weren\'t told to look for it \xc2\xb7 Ability to build relationships and create a meaningful experience when interacting with others \xc2\xb7 Dependable, punctual, detail oriented, highly organized person to be part of our team. \xc2\xb7 You will need to be a motivated self-starter, who can identify what needs to get done as well as complete projects with minimal supervision and for whom no job is too big or too small. \xc2\xb7 Ability to pass a background check What We Offer:

• Working in a casual, fun and supportive work environment.
• Competitive compensation, with paid sick time, Medical, Dental, Vision
• Paid sick time and holidays
• Opportunities for career growth and development; we promote from within!

PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS Under normal circumstances, the employee will need to have the physical capacity to continuously use his/her hands for simple and firm grasping and fine manipulation. The employee may be required to do the following:

• Physically able to sit for long periods of time
• Lift and carry up to 25 lbs.

Compensation dependent upon experience. California Behavioral Care provided the following inclusive hiring information: We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. Job Type: Part-time Pay: $18.00 - $23.00 per hour Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 4 hour shift
• Monday to Friday

Ability to commute/relocate:

• Torrance, CA 90503: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor\'s (Preferred)

Experience:

• administrator/scheduling: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: One location

• Health insurance