Job Description

Under the general supervision of the Director of Finance, the Payroll Specialist is responsible for the maintenance of the payroll accounting system/records and assists in the development of accounting policies and procedures, participate in the audits by various external entities and participates in the various budget preparation processes. Additionally, the Payroll Specialist is responsible for meeting the organization\'s payroll processing objectives, including relationships with external auditors and state and federal agencies, and enrolling and terminating employee benefits coverage, as well and balancing the general ledger to employee deductions. This position requires an extremely detail orientated person with significant knowledge of the payroll procedures, including but not limited to state and federal regulations, and knowledge of insurance benefit administration.

Responsibilities:

• Locks and commit timecards, preview payroll to balance with the Hours Summary Report, and process payroll bi-weekly once balanced
• Reviews and approves daily any pending tax updates, pending direct deposits updates in iSolved HCM as soon as receiving notification of changes via email
• Calculates and follows all instructions regarding employee garnishments, enters the garnishments into iSolved HCM timely, and prepares bi-weekly and monthly payments, by electronically submitting payments as required, and/or submits an invoice to A/P (for checks) due monthly
• Exports general ledger from iSolved HCM once bi-weekly payroll is processed
• Enters submitted annual evaluations on bi-weekly pay sheet, on an employee time grid, and updates pay rates prior to each payroll
• Correctly codes and enters payroll-related invoices into Accounts Payable
• Calculates/updates the PTO/EIB spreadsheet biweekly to ensure that PTO balance is correct in iSolved HCM
• Calculates PTO-Payout correctly for eligible employees and enters it on the pay sheet and iSolved HCM time grid
• Enters all payroll changes to bi-weekly pay sheet in a timely manner
• Balances the employee benefits deduction report with the insurance benefits statement and reconciles for accuracy
• Must be able to assist new employees in orientation with Finance related forms
• Terminates employees in HCM in a timely manner
• Terminates insurance coverages on terminated employees in a timely manner in iSolved HCM and on the insurance websites 13
• Ensures that accurate amounts for insurance premiums are withheld from terminated employees
• Reviews quarterly federal and state tax reports
• Calculates month-end PTO and Wage accruals and makes the GL entry in Sage
• Assists in preparing and provides support during the annual audit process
• Enrolls new employees in benefit plans and provides benefits orientation
• Prepares and communicates information to employees and former employees about benefit programs, procedures, changes, and government-mandated disclosures
• Notifies employees of changes in benefit programs
• Processes open enrollment benefit plan transfers
• Assists in preparing materials and in presenting benefit plan changes to employees
• Provides services to employees to answer their benefits questions, resolve problems related to access to or payment of benefits, orient newly eligible employees, and process enrollment forms, changes, and loan requests
• Demonstrates a willingness to work flexible hours as necessary
• Protects operations by keeping financial information confidential
• Maintains historical records by filing documents accurately
• Contributes to team effort by accomplishing related results as needed
• Willingly assists the CFO in all aspects of financial management of the organization\'s records
• Understands and adheres to the area of confidentiality relating to payroll, benefits, payables, and other financial information to the organization
• Maintains prompt and regular attendance
• Verify timecard at the end of each pay period
• Performs related work, as assigned

• Two-year undergraduate in business or accounting preferred
• Payroll experience required. Minimum of three years of experience in payroll is required, preferably in a service organization or healthcare environment.
• Prior experience in Audits, Benefit Plans, and IRS Form 990 preparations.
• Excellent computer skills including, but not limited to, Microsoft Word, Excel, PowerPoint, and Access
• Ability to communicate in English and excellent verbal and written communication skills
• Organizational and planning skills to prioritize work, handle multiple tasks simultaneously and take initiative
• Detail-oriented
• Works independently with little direct supervision
• Interacts with difficult individuals while maintaining composure
• Able to work cooperatively as a member of a team
• Able to work under stress in a fast-paced environment
• Maintains prompt and regular attendance.
• Verify timecard at the end of each pay period
• Performs related work, as assigned.

• Must be able to pass a criminal background check and drug screen
• Must be willing to do local and out-of-state travel.
• Must be able to sit, stand, or walk for long periods of time.
• Must be able to lift a minimum of 10 lbs. routinely.