Job Description

ABOUT US Oregon Tilth is a leader in organic certification working to make our food and agriculture biologically sound and socially equitable. We are a fully remote company and welcome applicants from anywhere in the US to apply. Don\xe2\x80\x99t feel like you meet every requirement? Studies have shown that women and people of color are less likely to apply for a job unless they meet every single qualification. At Oregon Tilth, we are dedicated to building a diverse, inclusive, and authentic workplace, embracing transferrable skills and experience. If you are excited about this role but your past experience doesn\xe2\x80\x99t align perfectly with every qualification in the job description, we encourage you to apply anyway as you may just be the right candidate for this position or other roles. SUMMARY The Payroll and Benefits Specialist is a combined department position between Finance and Administration and People and Culture. The Payroll and Benefits Specialist will administer the payroll and employee benefits programs, including retirement, insurance and worker\xe2\x80\x99s compensation. The Payroll and Benefits Specialist will serve as the first point of contact for all staff inquires related to payroll and benefits. The Payroll and Benefits Specialist supports the Finance and Administration Director through payroll processing, analyzing benefits, maintaining complex spreadsheets related to benefits accruals, and participating in audits and responding to requests for information. The Payroll and Benefits Specialist supports the People and Culture Director through staying current on payroll and benefits trends, updating associated policies and procedures, participating in the new employee orientation and onboarding process, and providing outstanding internal customer service to our employees. The Payroll and Benefits Specialist will report directly to the Finance and Administration Director, with dotted-line reporting to the People and Culture Director. The is a non-exempt (hourly) level position. The salary range for this position is $47,520.16 to $55,315.93. Oregon Tilth offers a full suite of benefits including medical, dental, and life insurance; generous paid time off including paid volunteer time; employer matching contribution to retirement plan; and the opportunity to work with a dedicated team devoted to building a brighter food future for people and planet. DUTIES AND RESPONSIBILITIES The responsibilities of the Payroll and Benefits Specialist include, but are not limited to, the following: General Functions \xc2\xb7 Serves as the first point of contact for employees regarding payroll and benefits questions and application of policies and procedures \xc2\xb7 Provides timely and transparent service \xc2\xb7 Ensures high integrity in analyses and reporting \xc2\xb7 Provides educational and informative training on payroll and benefits associated topics Payroll Functions \xc2\xb7 Experienced in multi-state employer registrations \xc2\xb7 Ensures company compliance with federal, state and local laws, including reporting requirements \xc2\xb7 Administers payroll and all associated tasks \xc2\xb7 Updates payroll records with job title, salary, benefits or tax changes \xc2\xb7 Experience with payroll taxes \xc2\xb7 Issues and records adjustments to pay related to previous errors or retroactive increases \xc2\xb7 Ensures complete set up of the withholding process in all states that employees reside \xc2\xb7 Ensures complete set up of the unemployment process in all states that employees reside \xc2\xb7 Ensures complete set up of the workers\xe2\x80\x99 compensation process in all states that employees reside \xc2\xb7 Administers workers\xe2\x80\x99 compensation claims \xc2\xb7 Participates in audits and responds to requests for information \xc2\xb7 Completes workers\xe2\x80\x99 compensation census annually (demographic information, compensation codes, payroll estimates, and true-up of audit process) \xc2\xb7 Conducts annual review and approval of W-2s \xc2\xb7 Conducts annual census of employee information and reviews and submits the 5500 form \xc2\xb7 Conducts annual review and approval of the 1095-C forms \xc2\xb7 Conducts annual payroll and benefits associated compliance testing and processing \xc2\xb7 Stays current on payroll and benefits trends \xc2\xb7 Responsible for quarterly tax report filing and archiving \xc2\xb7 Ensures garnishments are set up, tracked and reported appropriately Benefits Functions \xc2\xb7 Administers employee benefits programs including health insurances, retirement, and worker\xe2\x80\x99s compensation \xc2\xb7 Administers open enrollment process \xc2\xb7 Serves as bridge between benefits providers and company \xc2\xb7 Enrolls new employees in plans and benefits \xc2\xb7 Unenrolls employees from plans when leave employ \xc2\xb7 COBRA related o Communicates with benefits providers o Tracks time on program and receipt of payments \xc2\xb7 Monthly review and processing of vendor invoices to ensure they are correct \xc2\xb7 Analyzes benefits and maintains complex spreadsheets related to benefits accruals \xc2\xb7 Promotes and enrolls new employees in retirement plan \xc2\xb7 Monthly review and processing of plan contributions and employer matching QUALIFICATIONS AND EDUCATION REQUIREMENTS \xc2\xb7 Minimum 4 years\xe2\x80\x99 direct work experience as a payroll and benefits specialist with hands-on experience as noted above \xc2\xb7 Experience working in a professional environment \xc2\xb7 Exceptional demonstrated ability to act with integrity, professionalism, and confidentiality WORKING CONDITIONS This position primarily works indoors. This is a fully remote work position. PHYSICAL REQUIREMENTS N/A TRAVEL This position may require travel. AAP/EEO STATEMENT Oregon Tilth provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, genetics or genetic information, marital status, protected veteran status, disability, political belief, expunged juvenile record, or any other characteristic protected by federal, state or local law. Job Type: Full-time Pay: $47,520.16 - $55,315.93 per year Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

• Monday to Friday

• Payroll: 4 years (Required)

• Health insurance