Job Description

About Mastery:

We believe educational inequity is the most pressing social problem facing our country and the civil rights issue of our day. Mastery exists to help solve this problem. Our ultimate goal is to create a model urban school district that serves all students with excellence. We are organized around one driving mission: All students learn the academic and personal skills they need to be truly prepared for postsecondary success and able to pursue their dreams. To fulfill this mission, we attend to the whole child - academically and emotionally - matching high expectations for students with high levels of support.

is a nonprofit network of in Philadelphia and Camden. We are the largest turnaround school operator in the nation and have been lauded by President Obama and the US Department of Education for our ability to dramatically boost academic achievement in historically low-performing schools.

We know neighborhood schools matter, all students deserve access to a great education, and the people in our buildings can grow and develop sustainably to make the biggest impact possible in this work.

Mastery\'s Equity Vision:

We believe that diversity, equity, and inclusion are essential to achieving our mission.

We strive to be an anti-racist school district that eliminates the inequities in academic achievement that limit our students\' choices; that cultivates classrooms where every student is affirmed, supported, and held to high expectations; and that nurtures a diverse organization where students, staff, and families are valued, respected, and included.

Position Summary:

The Payroll Administrator (PA) is responsible for timely and accurate payroll processing, and managing all payroll-related audit and reporting functions. This role serves as a trusted resource - ensuring PR policies/procedures are clear, applied, consistently, and services are delivered excellently. This role reports to the Senior HR Manager - Payroll Operations and may be responsible for a variety of projects and other administrative support functions, as assigned.

Duties and Responsibilities:

• Manage all payroll processing including regular, bi-weekly payroll, off-cycles, and manual checks
• o Quality control and review of payroll each cycle
• o Troubleshooting any payroll issues
• o Working in partnership with AP/Director of Operations at each campus to ensure payroll is submitted accurately and on time
• o Review biweekly Leave of Absence and update payroll accordingly
• o Serve as the lead contact for employees around any payroll questions/issues
• Processes final payments to terminated employees ensuring payments are timely and in accordance with federal or state legislative requirements to minimize risk.
• Maintains accurate records on all employee payroll transactions.
• Responds to payroll inquiries and requests within established service level agreements. Provides guidance and educates employees as needed to resolve pay or time discrepancies and ensure payroll is accurately processed.
• Updates and maintains documentation on all payroll policies and procedures and complies with departmental process guidelines and standards during each payroll cycle.
• Prepares and maintains detailed reconciliation documentation of payroll data to general ledger account balances. Reviews accounting ledger entries, identifies and resolves discrepancies and variances and updates general ledger information as needed.
• Ensure data integrity in HRIS (Workday) and support HRIS as needed, including data entry, reports, audits, etc.
• Generates and distributes standard and ad hoc payroll reports as needed for internal finance and operational departments.
• Develops close working relationships with internal partners such as the Finance and Accounting teams, Benefits, IT, etc. to quickly resolve issues and handle requests.
• Maintains current on applicable local, state and federal wage and hour and payroll laws and regulations.
• Updates and maintains payroll files. Files paperwork maintains bi-weekly payroll reports and ensures documentation and records comply with audit control standards, practices and procedures.
• Assists with other tasks or special projects, e.g., W-2 reconciliations, internal and external audits, etc. as assigned

Qualifications:

• Expert knowledge of payroll practices, basic accounting, and tax rules
• Knowledge of basic Human Resources policies and best practices
• Excellent Excel skills with extensive knowledge of Microsoft Office applications, HRIS, and other vendor interface protocols
• Excellent written and verbal communications skills; communicate effectively (clearly, concisely and professionally) with internal customers
• Strong interpersonal skills and customer-service orientation
• Ability to work well under pressure and meet payroll deadlines
• Ability to work on multiple projects simultaneously and adapt to changing priorities in a fast-paced environment
• Self-starter, with the ability to work well independently, as well as with a team
• Exceptional organization skills - a detail-oriented approach to multi-task and meet deadlines under pressure
• Strong aptitude for data collection and analysis as well as ability to manage data platforms or portals
• Demonstrated ability to be agile and creative, with solid problem-solving skills
• Comfort and demonstrated ability to successfully facilitate and engage various size groups or audiences
• Ability to manage complex projects, prioritize appropriately, and problem solve

Education and Experience:

• High school Diploma or GED required
• Bachelor\'s degree and two (2) to four (4) years of progressively more responsible experience managing payroll for a large-scale organization (

1500 EEs) preferred; OR * Minimum of five (5) years of progressively more responsible experience

• Experience with Workday and ADP, a plus
• Broad knowledge and experience in employment law and compensation, strongly preferred
• Working knowledge of Pennsylvania and New Jersey regulations and employment law is strongly preferred
• Experience in urban schools or other educational settings is a plus

Physical/Environmental:

• Ability to physically perform the essential duties of the role - either on-site or remotely (as indicated), and to work in the environmental conditions required, such as: traveling to network campuses; maneuvering in office spaces (including standing, walking, sitting for long periods of time, speaking loudly and clearly, seeing and hearing things both near and far away); stooping, kneeling, reaching file cabinets/shelves; fine finger and hand manipulation in use of a computer, chalkboard, dry erase, &/or projectors; filing, faxing, scanning, coping, typing, mailing, and making phone calls; sitting for up to two (2) hours looking at a computer monitor, using a keyboard/mouse, and typing.

Other Requirements:

• The position requires local travel to Mastery and other sites. Must have access to reliable transportation.

Mastery\'s Benefits Package:

We offer a full benefits program and opportunities for professional growth. Some of our most popular benefits include our 403(b) retirement plan for PA employees (with a 5% match from Mastery), enrollment in the State of New Jersey Pension Plan for NJ employees, a robust Employee Assistance Program, mental health and counseling programs, an annual Professional Development Fund, and discounts and perks at a myriad of retailers, travel organizations, insurance providers, and so much more, as well as a Benefits VIP Helpdesk to help you navigate various benefits-related topics!

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Mastery\'s Annual Calendar:

As you plan to make Mastery your new work home, please feel free to review our and our . We like to think our calendar is a benefit of working here too!

Mastery Charter Schools is an equal opportunity employer and actively encourages applications from people of all backgrounds. Compensation is competitive and commensurate with experience.

UPDATE AS OF January 2023 - Please review here to learn about our approach to vaccination and testing as well as our response to COVID-19. For ongoing positions, Mastery roles are designated as in-person, with regular on-site responsibilities, unless otherwise noted. As such, Employees must be able to support Mastery Schools\' academic plan and business strategies on-site - at a Mastery campus - as required.

Exceptions to this requirement will be considered on an individualized basis.

Mastery Schools