Job Description

Position Purpose

The Manager-Police Administration manages, oversees, directs, and monitors the administrative tasks, operations, and functions of the Police Department. Manages internal affairs, records management, sworn and non-sworn personnel activities, customer service, and overall departmental administrative services.

Dallas Police Department: Position requires applicants to undergo a background investigation. Selected candidate must demonstrate excellent written and verbal communication skills; strong reading comprehension/analytical skills; manage departmental audits; and create comprehensive unit reports.

NOTE: Position in Finance and Contract Management: knowledge of AMS Advantage Financial System preferred.

Essential Functions

1 Plans, directs, and administers effective control of sworn and non-sworn personnel expunging records, processing open records requests, law suites, subpoenas, background checks for law enforcement agencies, and processing clearance letters for immigration purposes; manages and oversees the integrity of the NCIC/TCIC Triple I background process for the Dallas Police Departments Investigative Bureaus, assists customers at the customer service window, and oversees the processing of mail in the Records Unit mail center.
2 Manages, directs, and oversees all Open Records requests producing documentation required in lawsuits; ensures the appropriate archival of files based on the retention schedule and oversight of the Police Department\'s Random Drug Testing Program; responsible for ensuring that all Police Department discipline histories are maintained accurately in the database for presentation on their IAD concise histories; reviews, evaluates, and tracks each of the investigations completed in IAD before forwarding them to the IAD Commander; schedules and attends all discipline or appeal hearings with the Assistant Chiefs or Chief of Police.
3 Processes and approves all of the purchasing requests, contracts, travel, invoices, and petty cash for the Police Department; provides administrative direction and competency to ensure all employees and police staff have the equipment, supplies, and items needed to complete their jobs successfully and adhere to policies, protocols, procedures, standards, and regulations; makes purchases in line with budget and allocated funds.
4 Establishes short-, mid- and long-term goals and objectives; develops and/or approves schedules, priorities, and standards for achieving goals, and directs evaluation activities; oversees the preparation of management and productivity reports and studies.
5 Manages, administers, and participates on interview panels; manages, tracks, and ensures the accuracy of all submitted paperwork for sworn and non-sworn employees; coordinates, schedules, and attends discipline hearings, prepares discipline documents, participates in investigations on concise history, and ensures all documents are signed and delivered to employee.
6 Delegates and assigns work to other administrative personnel in the department ensuring the effective completion of all necessary and critical work; trains, educates, and ensures transparency between all administrative personnel; manages policy, procedural, and standard development and implementation and makes updates or changes as necessary.
7 Manages budgeting, accounting, financial analysis, and revenue collection from the customer service window, mail correspondence, and commercial debit account customers; prepares accounting reports and various metric reports throughout the year.
8 Represents the program area at meetings, hearings, trials, conferences, and seminars or on boards, panels, and committees; testifies at hearings, trials, and legislative meetings as appropriate.
9 Performs any and all other work as needed or assigned.

Minimum Qualifications

EDUCATION:

• Bachelor\'s degree in an economics, finance, or business/public administration field.

EXPERIENCE

• Five (5) years of experience in budgeting, accounting, financial analysis/reports, and/or revenue collections.

AND

• Two (2) years of supervisory/management responsibilities (This experience may be included in the required experience listed above.)

EQUIVALENCIES:

• High school diploma or GED plus nine (9) years of the required experience including two (2) years of the stated supervisory/project management experience will meet the education and experience requirements.
• An associate degree in any field plus seven (7) years of the required experience including two (2) years of the stated supervisory/project management experience will meet the education and experience requirements.
• A bachelor\'s degree or higher in a non-specified field plus seven (7) years of the required experience including two (2) years of the stated supervisory/project management experience will meet the education and experience requirements.
• A master\'s degree or higher in a specified field plus three (3) years of the required experience including two (2) years of the stated supervisory/project management experience will meet the education and experience requirements.

OTHER REQUIREMENTS:

• Must pass an intensive background investigation and drug test.
• No FELONY or Class A MISDEMEANOR convictions.
• No Class B MISDEMEANOR convictions within the last ten (10) years.
• No family violence convictions.
• Cannot currently be on deferred adjudication for any FELONY, Class A, or Class B MISDEMEANOR.

PREFERENCES:

• Effective oral/written communication skills.
• MS Word/Excel or similar software skills.
• Ability to interpret/enforce government regulations.
• Ability to monitor and forecast expenses and revenues.
• Ability to evaluate contract performance.
• Ability to make public presentations.
• Availability for varying shifts, nights/weekends/holidays
• Knowledge of auditing disciplines and strong analytical skills.
• Ability to supervise and conduct independent audits.
• Ability to prepare audit reports including recommendations for improved practice

Supplemental Information

1 Thorough knowledge of police department.
2 Knowledge of human relations and supervision.
3 Knowledge of policy and procedural development practices.
4 Knowledge of communications practices and standards.
5 Knowledge of police information software and internal systems.
6 Knowledge of department administration, accounting, customer service, and general reporting.
7 Ability to establish a good rapport and working relationship with customers and the general public.
8 Ability to develop and implement a budget.
9 Ability to devise solutions to administrative problems and to plan, assign, and delegate responsibility.
10 Communicating effectively verbally and in writing.
11 Establishing and maintaining effective working relationships.

The salary listed on the job posting is the starting salary range; amount offered will depend upon qualifications.

For evaluation purposes, acceptable qualifying experience for all positions must have been in a paid capacity unless noted otherwise in the minimum qualifications for the posted position.

Additionally, 30+ hours per week will be counted as full-time employment and will receive full credit for the amount of time employed. A minimum of 15 through 29 work hours per week will be counted as part-time employment and will receive half credit for the amount of time employed.

To view the employee benefits offered by the City of Dallas .

City of Dallas