Job Description

Robinson Construction is hiring a Field Administrative Assistant in American Falls, ID Robinson Construction is a Design-Build General Contractor specializing in the completion of process-intense manufacturing facilities throughout the United States. Our clients include industrial manufacturing; food grade processing plants, chemical and processing; power and renewable energy; and mining industries, as well as federal, state, and municipal agencies. ESSENTIAL RESPONSIBLITIES:
\xef\x82\xa7 Performs day-to-day office tasks and administrative support for project management and site leadership including but not limited to scheduling meetings, organizing luncheons, organizing meetings, taking meeting notes, making copies, handles mail and shipping, etc.
\xef\x82\xa7 Responsible for office management; ensures office is organized, office supplies are stocked, schedules copier maintenance, and office cleaning, etc.
\xef\x82\xa7 Maintains project documentation according to client and company guidelines.
\xef\x82\xa7 Performs receptionist duties by answering phones and greeting visitors.
\xef\x82\xa7 Processes new hire paperwork and coordinates orientations and/or training.
\xef\x82\xa7 Assists with site AP/AR and material receipt; conducts purchasing, processes invoices, and receives and verifies orders. \xef\x82\xa7
Records and tracks equipment movements in and out of the job site.
\xef\x82\xa7 Ensures document control; copies, audits and distributes construction drawings.
\xef\x82\xa7 Fosters a positive relationship and effective lines of communication with client, subcontractors, site team and corporate office.
\xef\x82\xa7 May enter employee time into Rhumbix timekeeping system.
\xef\x82\xa7 Performs other duties as assigned to accomplish project efforts. EDUCATION / EXPERIENCE: \xef\x82\xa7
High School Diploma or equivalent and 2 years of administrative/clerical experience in an Engineering or Construction work environment preferred. KNOWLEDGE / SKILLS / ABILITIES:
\xef\x82\xa7 Knowledgeable in Microsoft Word, Excel, and Outlook required. \xef\x82\xa7
Demonstrated ability to set up and maintain project, document control or departmental filing systems and procedures. Previous experience with ProCore or similar electronic document management systems preferred.
\xef\x82\xa7 Professional oral and written communication skills.
\xef\x82\xa7 Must be proactive, use individual initiative, follow assignments through to completion, and be attentive to detail, quality control and deadlines.
\xef\x82\xa7 Strong interpersonal skills and proven record as a team player required.
\xef\x82\xa7 Ability to perform multiple tasks, and adapt to changing priorities.
\xef\x82\xa7 Good organizational skills.
\xef\x82\xa7 Ability to type accurately; ability to format properly. PHYSICAL REQUIREMENTS:
\xef\x82\xa7 Ability to work at a computer for long hours in an office environment. OTHER:
\xef\x82\xa7 Typically 40 hours per week, however overtime may be required.
\xef\x82\xa7 Valid Driver s License Required to operate company vehicle periodically to purchase and retrieve materials etc. Robinson Construction is an Equal Opportunity/Affirmative Action employer. We will provide equal opportunity to all applicants and prohibit any discrimination because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or veteran status. Applicants are treated on the basis of their job-related qualifications, ability and performance.