Job Description

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We\xe2\x80\x99re always looking for highly talented individuals to join our team \xe2\x80\x93 people who think big, care deeply, and believe in being the difference in their work and community.
We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package. View details of our total rewards package.

This is your next opportunity to join an organization that invests in their employees\xe2\x80\x99 career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.

The Collections Manager and Registrar is a knowledgeable and experienced art museum professional who leads and implements the highest stewardship standards for works of art entrusted to the Haggerty Museum of Art. They lead and oversee logistics for the Haggerty Museum of Art\xe2\x80\x99s exhibition program, ensure continuity of care for works of art owned by and lent to the Museum, and manage both acquisition and deaccessioning procedures for the Museum\xe2\x80\x99s collection of over 10,000 works of art. Duties and Responsibilities
1. Maintain legal documentation, accession records (ownership, provenance, value, condition, copyright, movement/location, exhibition history, conservation treatment, and images), and historic archives for all objects in the Haggerty Museum of Art\xe2\x80\x99s collection. As necessary, liaise with Marquette\xe2\x80\x99s Department of Special Collections and University Archives to ensure proper organization and maintenance of institutional records and archives. Organize and administer regular inventories of the collection to verify location and condition of works.
2. Review and update Collection Management Policies and Procedures in response to planning and evaluation efforts and reports. Oversee and implement collections portion of the Museum\xe2\x80\x99s Disaster Preparedness and Emergency Response Plan, in conjunction with the Museum director and Marquette University Risk Management. Work with Risk Management to ensure appropriate permanent collection and exhibition insurance coverage, and to process claims.
3. Manage the collections database system, ensuring that standards for data entry are maintained. Arrange for periodic system upgrades and migrations. Manage all digital and hard copy collections records, object files, and digitization of images. Produce and maintain documentation of all exhibitions, incoming, and outgoing loans in collections database system and hardcopy files. Develop and maintain collections website module, ensuring online public access to the collection.
4. Establish object conservation priorities for works of art in the Museum\xe2\x80\x99s collection. Provide annual conservation recommendations and budgets, and manage conservation initiatives or treatments to assure preservation of artwork.
5. Research and maintain copyright records for works in the collection. Manage and negotiate copyright permissions for publications, publicity, marketing, and related uses. Process requests for reproduction of images of works in collection.
6. Organize and maintain exhibition checklists and exhibition project files, including exhibition labels and photo documentation. Issue and maintain legal documents pertaining to temporary exhibitions including loan agreements, receipts, condition reports, and certificates of insurance, in consultation with Marquette University Office of the General Counsel and Risk Management when appropriate. Maintain facility report in collaboration with Marquette University Facilities Planning & Maintenance.
7. Plan, oversee, and implement packing, shipping, couriers, customs, and insurance for exhibitions. Perform condition checks and monitor condition of objects while on display. Assist with installations, de-installations, and exhibition rotations in galleries.
8. Support the Museum\xe2\x80\x99s curricular and co-curricular initiatives by providing collections research and interpretation, sharing information about the collection, and facilitating various forms of access to the collection. Contribute to the Museum\xe2\x80\x99s outreach initiatives by providing content for newsletters, social media, and related communications. Represent the Haggerty through public programs, teaching, guest lectures, workshop presentations, and participation in national professional groups.
9. Train and supervise student staff, graduate assistants, interns, and volunteers performing work related to the collection and/or in the Museum\xe2\x80\x99s galleries
10. Coordinate outside services related to collections care and management as needed, including contracting for collection photography, conservation, packing, craving, and shipping.
11. Assist with collection-focused grant proposals/applications; implement and track grant-funded initiatives.
12. Act as courier for traveling exhibitions as needed
13. Perform other duties and responsibilities as required, assigned, or requested.

Required Knowledge, Skills and Abilities
B.A. in Art History, Museum Studies, Library Science, or related subject required


Minimum of five years working in a museum, gallery, or archive

Commitment to structural equity, inclusion, and belonging toward broad-based institutional excellence, representing a range of perspectives, thought, and actions.

Strong cross-cultural competence.

High emotional intelligence and proven ability to forge mutually respectful, trusting, and effective relationships with a diverse group of staff, donors, artists, collectors, scholars, museum and gallery colleagues, community leaders, and decision makers.

Knowledge of and experience with best practices and museum standards for the handling, packing, storage, and transport of a variety of object types and exhibitions.

Strong organizational/problem-solving skills; detail-oriented; skilled in organizing work and managing time; Ability to complete tasks requiring accuracy and attention to detail.

Expertise in museum digitization processes and storage/retrieval of data.

Knowledge of MuseumPlus or other digital asset management software.

Experience with exhibition coordination.

Proven ability to manage competing priorities and deadlines.

Proven ability to work effectively and collaboratively both independently and as part of a team.
Strong written and verbal skills.

Ability to develop and monitor annual operating and multi-year project budgets.

Ability to analyze and assess risk, and to communicate options.

Knowledge of federal and state policies and procedures relating to collections and exhibition ethics, and legal regulations relating to the collection.

Excellent interpersonal skills with ability to manage complex situations with agility, flexibility, and professional courtesy and discretion.

Ability to travel and and/or work extended hours as needed Preferred Knowledge, Skills and Abilities
M.A. preferred, ideally with focus or concentration in collections management.

Art Handler/preparator experience.

Experience working across academic departments and administrative units in a university setting.
Management or supervisory experience.

Written and verbal fluency in both Spanish and English. Department Haggerty Museum of Art Posting Date 04/18/2023 Closing Date Special Instructions to Applicants EOE Statement
It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

Required Documents

• Resume

• Curriculum Vitae

• Cover Letter/Letter of Application