Overview: The AutoZoner Assistance Fund seeks candidates for the Administrative Coordinator position to support the AAF Board of Directors. The ideal candidates will be detail oriented and organized, with strong interpersonal skills and commitment to the mission and purpose of the AAF. Responsibilities:
Administer AutoZoner Assistance Fund grant program:
Receive and track all applications and AAF log
Review and determine if application meets criteria for board consideration
Process approved and denied applications, including correspondence, tracking, and follow-up
Communicate with applicants, Human Resources and other relevant teams and/ or individuals to acquire support documents and required information
Complete and submit check requests for approved grants
Schedule and organize all board of directors meetings to review applications
Create board meeting review list for each meeting
Assist in maintaining financial records and preparing documents for reporting
Track and report on changes in payroll deduction giving
Create reports for AAF board members
Prepare materials for meetings and presentations and other departments
Organize and maintain files and records
Facilitate donor inquiries and correspondence
Provide communications with board and staff
Requirements:
Detail-oriented with strong organizational skills
Strong computer, web, and research skills, including but not limited to mail merge, Excel, and data entry
Flexible in a fast-paced environment
Excellent interpersonal skills
Project coordination experience
Works well with all levels of internal management and staff
Sensitive to confidential matters is required
Effective written, oral and presentation skills
The ability to collect and analyze data to solve problems and improve administrative process
Organizational and administrative skills
Personal attributes required: self-starter, dependable, conscientious, sociable, and attentive to detail
Sound judgment in solving problems independently and with discretion
Ability to work well under pressure and to meet deadlines
Minimum of three years\xe2\x80\x99 successful experience in an administrative role, preferably in an advancement office
Demonstrated written and oral communication skills
Demonstrated high-level capacity in database functions
Two years of college or an Associate\xe2\x80\x99s degree required, Bachelor\xe2\x80\x99s degree preferred
Experience working for a non-profit organization preferred
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