Unleash YOUR Potential With Us
As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world\xe2\x80\x99s most challenging problems. No matter what your role is, when you join Knight Nation, you\xe2\x80\x99ll play an integral role in pushing us forward to become among the most impactful universities in the country. You\xe2\x80\x99ll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges, and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We\xe2\x80\x99re seeking qualified, motivated individuals who will help UCF fulfill its mission of unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.

School of Public Administration:
The University of Central Florida (UCF) School of Public Administration (SPA) is a top 40 program that provides quality education to current and future public service professionals so they, in turn, can change our local and global communities for the better. We strive to be a premier resource and model for advancing excellence in professional education, public service, and leadership. Our school is housed within the College of Community Innovation and Education. Located in the Dr. Phillips Academic Commons at UCF Downtown, our students are immersed in a thriving urban environment \xe2\x80\x93 just steps away from government offices, nonprofits, and private organizations.

The Opportunity:
The School of Public Administration at the College of Community Innovation and Education (CCIE), invites applications for an Administrative Assistant III position. The Administrative Assistant III is essentially the face of the School and is responsible to the Administrative Coordinator. The Administrative Assistant III provides administrative support not only to the Director of the School of Public Administration but also ensures the efficient operation of the school and communicates directives from the Director as needed.

Responsibilities:

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  Maintain the Director\'s appointment calendar and help to prepare for meetings and events.
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  Assist with the coordination, planning, and organizing of activities, luncheons, and special events.
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  Serve as the SPA liaison with the CCIE Business Center for purchasing, finance, and staffing needs.
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  Provide written responses to routine matters for the Director and draft correspondence for the Director.
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  Draft agendas and take minutes for monthly school meetings.
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  Assure the accuracy of all items submitted for the Director\'s signature and approval, as well as coordinate the proper handling and follow-up of such items.
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  Ensure faculty textbook orders are submitted and sent to the UCF Bookstore.
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  Maintain a list of textbook publishers and also order desk copies for faculty when needed.
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  Distribute Student Perception Information to all faculty.
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  Maintain school files.
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  Communicate with faculty, staff, and external constituencies, as directed by the Director.
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  Submit service work orders, key requests, and surplus and adoption requests.
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  Assist with coordinating the development of SPA reporting.
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  Serve as a backup to the course scheduler.
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  Supervise student workers.
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  All other duties as assigned by the Director.

Minimum Qualifications:
High School Diploma or Equivalent and 4+ years of relevant experience.

Preferred Qualifications:

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  Strong written and verbal communication skills.
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  Experience with Microsoft Office and Excel.
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  Experience with databases and technology.
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  High level of customer service and interpersonal skills.
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  Excellent written and oral communication skills.
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  Ability to work collaboratively and develop effective relationships with key stakeholders.
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  Excellent organization and multi-tasking skills with a high level of attention to detail.
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  Ability to work under pressure in a high-traffic environment with deadlines, goals, and time limitations.
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  Proficient in MS Office (Outlook, Excel, Word).
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  Knowledge of SalesForce, PeopleSoft, and Teams is a plus.

Additional Application Materials Required:
Applicants interested in applying for this position are encouraged to upload a formal letter of interest, a current resume, names of three (3) references who have supervised the candidate with contact information, and an unofficial transcript (an official transcript will be required of the selected candidate) to the online system. No paper applications will be considered.

Special Instructions to the Applicants:
Review of applications will begin immediately and will continue until the position is closed or filled. Candidates will not be considered until all of the above materials are received. Candidates are responsible for ensuring all materials have been uploaded correctly.

Are Benefits Important to You?
Working at UCF has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:

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  Benefits packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
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  Paid time off, including annual and sick leave and paid holidays
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  Retirement savings options
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  Employee discounts, including tickets to many Orlando attractions
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  Education assistance
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  Flexible work environment
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  And more\xe2\x80\xa6For more benefits information, go to the UCF Employee Benefits page and
  click here .

Who Are We?
Founded in 1963 to fuel the region\xe2\x80\x99s talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It\xe2\x80\x99s one of the reasons U.S. News & World Report ranks UCF among the nation\xe2\x80\x99s top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor\'s degrees, master\'s degrees, Ph.D.s., certificates, and more.

Unless explicitly stated on the job posting, it is UCF\xe2\x80\x99s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Department College of Community Innovation and Education (CCIE) - School of Public Administration

Work Schedule Monday - Friday, 9:00 AM - 6:00 PM.
On site with opportunities for remote according to university policy.

Type of Appointment Regular

Expected Salary $20.29 to Negotiable

Veteran\xe2\x80\x99s Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans\xe2\x80\x99 Preference, please visit
http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF\'s Equal Opportunity Statement can be viewed at http://www.oie.ucf.edu/documents/PresidentsStatement.pdf. As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.