Job Description

Kansas State Board of Indigents' Defense Services (SBIDS)

Our mission is to fulfill the constitutional promise of a zealous defense by providing our clients with team-based advocacy that champions their human dignity and achieves just outcomes on their behalf.


SBIDS Current Job Openings

About the Position:

Who can apply:

Anyone

Classified/Unclassified Service:

Unclassified

Full/Part-time:

Full-Time

Regular/Temporary:

Regular

Work Schedule:

Monday-Friday 8:00 a.m. - 5:00 p.m.

Eligible to Receive Benefits:

Yes

Veterans' Preference Eligible:

Yes

Compensation:

Annual Salary Range:

$36,171.00 - $48,000.00
Note: Salary can vary depending upon education, experience, or qualifications.

Employment Benefits:

Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays Employee discounts with the STAR Program Retirement and deferred compensation programs
Visit the Employee Benefits page for more information

Position Summary & Responsibilities:

Position Summary:

The Kansas State Board of Indigents' Defense Services is accepting applications for the position of Senior Administrative Specialist/Office Manager in the Sedgwick County Public Defender Office in Wichita, Kansas.


The Board of Indigents' Defense Services (BIDS), through its regional public defender offices like the Sedgwick County Public Defender Office, represents adults charged with felonies who cannot hire an attorney. By supporting and elevating public defense in the State of Kansas, BIDS empowers its team to provide relentless representation and collaborative, holistic advocacy in service of client-centered outcomes.


The Kansas State Board of Indigents' Defense Services is in the process of remaking its public defense model with a renewed emphasis on building public defense offices with an interdisciplinary team-based collaborative defense system that uses community connections and resources to better represent not just an individual's case, but the client as a whole.


We are looking for dynamic, client-centered Senior Administrative Specialist/Office Managers who are passionate about the importance of public defense and are interested in aiding our efforts to fundamentally rebuild our system and transform our offices into a models of collaborative public defense practice.

Job Responsibilities:

Senior Administrative Specialist/Office Manager are the lead administrative specialists in the office, and may be assigned the duties of an office manager. It is expected that Senior Administrative Specialist/Office Manager will be able to maintain the office calendar, order offices supplies, submit payment vouchers, complete data entry, handle phone calls to the office, and manage and complete filing tasks.


Senior Administrative Specialist/Office Manager may also be required to take on leadership positions among the administrative specialists in the office, including training of others, assigning and scheduling projects, and overseeing and reviewing work within the office's administrative specialist team. Senior Administrative Specialist/Office Manager may be required to type and file motions and orders with attorney supervision, approval and direction. Senior Administrative Specialist/Office Manager may work on other projects as assigned by the Chief Public Defender or Deputy Public Defender.


Senior Administrative Specialist/Office Manager operate under the supervision of the Chief Public Defender or designated Deputy. Senior Administrative Specialist/Office Manager must abide by the ethical and professional standards required of criminal defense teams


It is expected that the duties of a Senior Administrative Specialist/Office Manager will include the following (in addition to other tasks, as assigned):

Answer phone calls, take messages, and route phone calls on multi-line system. Greet and direct office visitors. Open and distribute incoming mail. Input and retrieve information from databases to create reports. May also run system tests and enter more complex data sets. Compose and prepare correspondence of a sensitive nature. Maintain office calendaring system for attorneys and other staff. Plan, coordinate and arrange office meetings with multiple agencies or individuals. Reserve and set up conference rooms and meeting locations. Maintain system for opening, closing, and filing client case files. Develop and establish records and filing systems for internal use. Inventory cases by boxing, logging, and sending files to archives in keeping with the regulations of the State of Kansas. Prepare personnel transactions and maintain record of personnel actions. Monitor office caseload and provide caseload reports to the Chief Public Defender. Researches routine legal assignments; prepares evidence as requested by attorneys. Prepare accounts and reports as required by the State of Kansas SMART system. Oversee the stock of office supplies, equipment, and forms. Order and purchase supplies and equipment. Coordinate maintenance of office equipment. Handle inventory for the office. Perform basic bookkeeping duties as preparing billings and vouchers. Review purchase orders, vouchers, bills and forms related to payment for goods and services. Make travel and lodging arrangements. Provide lead work guidance to administrative staff coworkers. Act as a back-up to other administrative staff in their absence. Occasional court-run duties. Other projects as assigned by the Chief Public Defender or Deputy Public Defender.

Knowledge, Skills, and Abilities:

Must be able and willing to develop the skills necessary to complete the tasks required, and become proficient in managing a range of tasks for a team of attorneys and staff members. Must be able to work independently and manage their time to complete tasks in a timely and efficient manner. Must be able to respectfully interact with clients, colleagues, and the courts. Must have attention to detail. Must follow the highest standards of professional conduct. Must have a keenly developed and uncompromising set of personal and professional ethics.

Qualifications:

Education

Minimum of a high school diploma or equivalent

Licensing & Certification

Must have a valid driver's license

Minimum Qualifications

Three years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.

All Employment is subject to the Governor's Salary Approval

Recruiter Contact Information:

Name

: Shawn Keeling

Email

: bidsrecruiter@sbids.org

Phone

: 785-296-6631

Mailing Address

: 700 SW Jackson Street, Suite 500 Wichita, KS 66603

Job Application Process

Apply Now Sign in or register as a New User. Complete or update your contact information on the Careers> My Contact Information page. This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. This information is included on all your job applications.
Upload other required documents, and

submit

when it is complete. + Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email

- My Job Notifications for written communications from the Recruiter. + Email - sent to the Preferred email on the My Contact Information page
+ Notifications - view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov

: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

DD214 (if you are claiming Veteran's Preference)

Upload these on the Attachments step in your Job Application

Cover letter

Resume

List of three professional references

If you are claiming Veteran's Preference, please also include your DD214

Helpful Resources at

jobs.ks.gov

: "How, What, & Where do I Upload Documents"

Post-Offer/Pre-employment Requirements

Kansas Tax Clearance Certificate required

in accordance with Executive Order 2004-03. Each applicant (even non-residents) who is selected for a State of Kansas job vacancy must apply for a Tax Clearance Certificate within 10 days from the date of the offer letter by accessing the Kansas Department of Revenue's (KDOR) website at www.kdor.ks.gov/apps/taxclearance/Default.aspx .

If you need assistance with the tax clearance, please contact KDOR at (785)296-3199 or by email at kdor_specialprojects@ks.gov

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.


Learn more about claiming Veteran's Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.


Learn more about claiming Disability Hiring Preference at the following link: Disability Hiring Preference | Kansas Department of Administration (ks.gov).

PLEASE NOTE:

The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and


emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:


ATTN: Disability Hiring Preference Coordinator


Office of Personnel Services


Landon State Office Building


900 SW Jackson, Rm 401


Wichita, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.


If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.