Job Description

GFT is in search of a dynamic Senior Administrative Assistant to join our team in the Mechanicsburg area! This role will play a pivotal role in providing top-notch administrative support to the business unit's administrative manager and staff across various regions and areas. This role follows a hybrid remote work model.
The GFT Shared Service Services team, which includes Human Resources, Legal, Accounting & Finance, IT Services and Marketing & Communications, is essential for managing and supporting the company's global operations. Shared Services are part of a broader strategy to transform the business and improve efficiency. The support of this amazing team of professionals is the backbone of our ability to deliver infrastructure consulting and design services.
In this capacity, the successful candidate will be responsible for the following:

• Provides advanced support to the business unit/business line administrative manager, management, and business unit staff with minimal guidance from supervisor.
• Assist with preparing communications to employees within the corporate business group.,
• Review and process vendor invoices and tracking of accounts payable,
• Assist with Company vehicle maintenance and registrations,
• Support timesheet and expense account review and approvals.
• Process conference, seminar, and training registrations,
• Administer employee certification maintenance, and annual resume update support
• Assist with travel and meeting arrangements,
• Support with company vehicle mileage log entries,
• Assist with processing documentation for Onboarding, Offboarding,
• Responding to inquiries from employees and external entities; and routing complex inquiries and supporting documentation/information to appropriate staff,
• Assist with document formatting, review and transmittals,
• Coordinate directly with Shared Services staff to resolve human resources, quality, safety, financial and operational matters.
• Visibly supporting and providing an efficient communications link between the employees in the Business Line and all company policies, procedures, directives, and activities
• Supports the administrative needs of the business line field personnel.
• Administering the Construction Services seasonal leave program including coordinating with HR, Payroll, Administrative Staff, and operations Managers to ensure program compliance.

What you will bring to our firm:

• 7 years' experience as an Administrative Assistant or related field

What we prefer you bring:

• Associate degree/ BA in related field preferred
• Excellent communication skills, written and verbal
• Ability to multitask and prioritize, and problem solve
• Advanced level computer skills, including MS Office 365 Suite (MS Word, MS Excel); internet, Outlook, and Acrobat Adobe
• Advanced Organizational skills, attention to detail
• High level of professionalism and discretion in business matters to handle confidential information
• Ability to identify, analyze, communicate, and implement process improvements
• Ability to work with remote management

Compensation:
The salary range for this role is $50,000 - $70,000. Salary is dependent upon experience and geographic location.
Featured Benefits:

• Hybrid (in-person and remote) work environment.

• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.

• Tax-deferred 401(k) savings plan.

• Competitive paid-time-off (PTO) accrual.

• Tuition reimbursement for continued education.

• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations

• Incentive compensation for eligible positions.

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships - that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more.
Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.
GFT: Ingenuity That Shapes Lives(TM) is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.
Unsolicited resumes from third party agencies will be considered the property GFT.
Location: Mechanicsburg
Core Business Hours: 8:00 AM - 5:00 PM
Employment Status: Full-Time
Salary Range: $50,000 - $70,000
Salary dependent upon experience and geographic location
GFT does require the successful completion of a criminal background check for all advertised positions.

Skills Required