Job Description

IEM is looking for a

Full Time - Senior Administrative Assistant

that is comfortable with using computers in an office environment for a general administrative role assisting the IEM team.

Primary Location:

Live anywhere that meets remote work requirements in the United States including Puerto Rico. Work remotely from home or personal office location. Preference will be given to candidates who reside in Pasco County, FL.

Travel Requirements:

This position may require travel to complete work assignments or attend meetings.

Essential Functions:

Performs various administrative/clerical duties in support of office operations including composing, typing, copying and filing correspondence, memo, letters and other documents, preparing mailings/transmittals and sorting and distributing incoming mail. Establishes and maintains Program files. Schedules and arranges meetings and conferences to include notifying interested parties, preparing agenda, taking minutes, arranging travel for staff, scheduling transportation and making hotel reservations. Maintains calendar for CDBG-DR Program Manager to ensure no scheduling conflicts and to inform them of deadlines. Gathers data and prepares reports, according to instructions from immediate supervisor and completes other technical assignments as assigned. Determines need for and requisitions supplies, equipment and repair and maintenance services through agency channels. Attends meetings and takes minutes/notes upon request. Pull documentations needed for contract requirements Data entry for invoicing assist with reviewing of reports.

Minimum Qualifications:

Experience:

A minimum of three (3) years' experience in office. management/administration. Equivalent combination of education and experience may be substituted.

Degree:

High school diploma. Solid knowledge of Microsoft Office Suite - including a strong knowledge of Microsoft Word, Excel, and PowerPoint. Strong transcription capabilities. Experienced, energetic, highly motivated, self-motivated, dependable person. Must be comfortable in fast paced environment. Written and verbal communication skills. The ideal candidate is extremely comfortable with administrative computer usage. Knowledge of corporate level office practices and must also be comfortable with the corporate and customer environment. Self-starter who is confident in their abilities and willing to take the initiative. Strong organizational skills, ability to work independently, attention to detail, and ability to multi-task are a must.

Preferred Qualifications:

Experience working with public agencies and/or knowledge of federally funded grant programs such as CDBG/CDBG-DR and FEMA HMGP. Knowledge of various database and program management tools such as Smart Sheet, Power BI, SharePoint, and other Microsoft Office Suite products.

Benefits and more:

Hourly rate based on location and experience: $24-29/hour 10 paid holidays Vacation pay Sick pay 401 (K) plan with matching Company paid STD and LTD

Additional Information:

Remote Locations: All remote work environments require the ability to maintain minimum Internet speeds of 25 Mbps upload and 3 Mbps download, as well as a ping rate of 100 ms or less during working hours, regardless of the type and number of devices using your Internet connection. You must also have account privileges and access to your Internet service provider account during working hours for the purposes of maintaining the Internet connection, if needed.

Equal Employment Opportunity.

All IEM employment decisions, including recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment, if necessary, are made without regard to an individual's race, color, religion, creed, sex (including sexual orientation, gender identity, and gender expression), national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy (including childbirth and related medical conditions), marital status, military or veteran status, citizenship or immigration status, or any other characteristic protected under applicable law.

Reasonable Accommodation.

IEM is committed to providing reasonable workplace accommodations for individuals with disabilities. If you require assistance or reasonable accommodation during any part of the application or employment process, please email IEMhumanresources@iem.com with specific details about the requested accommodation. All accommodation requests are reviewed case-by-case in compliance with applicable law.