Job Description

Overview Act as the first point of contact for outside visitors, vendors, etc. Greets vendors, customers, job applicants and other visitors. May arrange for transportation services when needed. Operates a switchboard typically to route incoming calls and place outgoing calls; performs related duties as required. *COVID-19 Requirements: Must be fully vaccinated* Responsibilities

• Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party
• Greet outside visitors in a professional manner
• May sign for incoming and outgoing packages; route to appropriate party
• Use internal paging system
• Call for car service or messenger as requested by client
• May perform filing, typing and other administrative duties as requested by client
• Assist various departments with mass mailings
• May receive and route faxes
• May schedule conference room based on client requests and order catering as needed
• Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site
• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges

Qualifications

• High school Diploma or equivalent
• 5 years direct experience as a receptionist
• 3+ years prior experience working in a law firm
• Proficiency using various office equipment
• Able to use computer to produce reports (Excel, Word, and PowerPoint)
• Ability to perform routine and non-routine functions of all office equipment and systems
• Excellent customer service, professional attitude and appearance are a must; Ability to work overtime & meet deadlines
• Physical activity required including bending, reaching, prolonged periods of sitting
• May lift and/or move up to 10 lbs.

What We Offer:

• Competitive pay & benefits!
• Comprehensive training and development programs that prepare employees to advance from within
• A company focused on creating a positive work and client environment
• Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team! Job Type: Full-time Pay: $18.50 per hour Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• Weekend availability

Application Question(s):

• This site requires COVID-19 vaccination. Are you fully vaccinated?

Experience:

• Law office: 3 years (Required)
• Receptionist: 3 years (Required)
• MS Office: 3 years (Required)

Work Location: One location

• Health insurance