Job Description

DESCRIPTION

The City of Long Beach requires all employees to be vaccinated against COVID-19 prior to their first day of employment unless a medical or religious accommodation is approved by the City of Long Beach\'s Human Resources Department for the duration of the vaccine mandate.

THE COMMUNITY

Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 467,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 5.5 million visitors a year. The City is also home to California State University, Long Beach and Long Beach City College. Serving the K-12 student population, the Long Beach Unified School District consistently ranks among the Top 10 urban school districts in the country. Covering approximately 52 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America\'s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach has the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. Long Beach is the seventh largest city in California and has been referred to as the \xe2\x80\x9cmost diverse city\xe2\x80\x9d in the country by USA Today. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country.

CITY GOVERNMENT

Long Beach, a charter city formed in 1897, is governed by nine City Council members elected by districts; and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The Mayor and City Council appoint the City Manager and City Clerk. The Mayor and City Council also appoint members of the charter-mandated commissions and all other committees. The City Manager oversees the administration of 15 City departments, excluding those under the direction of separately elected officials, Boards, or Commissions. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Water and Energy Resources Departments. In 2019, the City of Long Beach and Plenary Properties Long Beach unveiled the completion of the new four-building Long Beach Civic Center, which includes a new City Hall and Port Administration Building. The tree-lined pedestrian plaza is reflective of an innovative public-private partnership and the Civic Center is designed to revitalize the civic core of downtown to serve residents, attract visitors, and provide safe and efficient city operations. The City is supported by a FY 2023 total budget of $3.2 billion with a General Fund budget of $670 million. More than 6,048 full and part-time employees support municipal operations with the majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: .

THE DEPARTMENT

The Department of Financial Management, with almost 250 employees, oversees the City\'s financial and fleet services operations and serves as a financial adviser to the City Manager and City Council. The Department is organized into the following bureaus: Administration, Budget Management, Business Services, City Controller/Accounting, City Treasurer, Commercial Services, and Fleet Services. It is the Department\'s mission to keep the City financially strong and to provide high quality fleet operations. The Department has a philosophy of partnering and working together within the Department and with other City departments. The Department has an informal/relaxed personable environment, but one expecting high productivity, dedication with integrity, and the best interest of the City always in mind. The City\'s Hybrid Work Program allows many Department employees to work remotely.

THE POSITION

The City of Long Beach is seeking a big picture thinker and implementer that is self-motivated and able to dig into the details of governmental procurements to determine the areas of vulnerability, and to develop and implement strategies to address them. The Procurement Compliance officer is an at-will management position that reports to the Purchasing Agent, who reports to the Business Services Bureau Manager. The Compliance Officer will develop and implement a compliance program for all procurements (small and large), facilitate and refine the evaluation process for all formal procurements, and manage the city-wide P-card Program to identify and resolve critical weaknesses in internal controls. The Compliance Officer will also maximize revenue generation via rebates to offset administrative costs.

IDEAL CANDIDATE

The Procurement Compliance Officer (Special Projects Officer) position is an extraordinary opportunity for a high-performing professional who wants to make a difference. The ideal candidate will be a self-motivating problem identifier, solver, and strategist. Additionally, the ideal candidate will have:

• Experience interacting, working, and communicating with different levels of management. Be politically savvy, and have a demonstrated track record of partnering across various business units to achieve common goals or help the other units.
• Strong leadership and management skills. Be enthusiastic about their work and able to motivate and build consensus across diverse groups with competing priorities.
• Experience conducting analyses, identifying change impacts, identifying barriers/risks, compiling results, and developing action plans.
• Excellent verbal and written communication skills, including expertise in developing communication vehicles targeted to specific stakeholder audience.
• Experience identifying user and operational needs. Not afraid to ask questions and challenge the status quo, and able to develop strategies, plans, and training resources to address needs.
• Excellent interpersonal, negotiating, influencing, conflict resolution, research, and analytical skills.
• Experience in procurement operations in a local government setting, to include three years in a supervisory role.

EXAMPLES OF DUTIES

Duties may include, but are not limited to, the following:

• Develops and implements a compliance program for procurement; reviews policies and procedures to ensure compliance with local, state, and federal rules and regulations.
• Improves operating departments\' understanding of the overall purchasing processes and their roles and responsibilities through training and outreach.
• Develops policies and procedures for the city-wide P-card program to ensure consistency and compliance across all City departments.
• Drafts and maintains resource materials to uphold best practices; maintains procurement templates; prepares analytical reports and correspondence.
• Identifies and mitigates risk by working with buyers and/or contract managers; assists in the coordination of audits for procurement compliance; resolves compliance issues with departments; and responds to inquiries from management and elected officials.
• Develops and presents training for Citywide/operating departmental staff on procurement compliance and various other topics.
• Trains Citywide/operating departmental staff on the RFP evaluation process and facilitates the process in its entirety.
• Serves as team lead for special projects; provides guidance, direction, and support for buyers and/or contract managers.
• Maximizes revenue generating use of rebates to offset administrative costs.
• Investigates and implements long and short-term process fixes that promote efficiency and cost-effectiveness in purchasing practices.
• Assures that safeguards against improper or unethical conduct are established and followed.
• Follows industry best practices and works with departmental stakeholder on promoting procurement as a strategic tool for service delivery.
• Oversees the development and maintenance of reference materials and trainings.
• Supervises procurement team staff.

REQUIREMENTS TO FILE

• Bachelor\'s degree from an accredited four-year college or university. Experience offering specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.

• Five (5) or more years of relevant experience in procurement and/or compliance implementation programs, at least two of which were in a lead or supervisory role.

SELECTION PROCEDURE

This recruitment will close at 11:59PM on Sunday, April 2, 2023.

To be considered for this opportunity, submit a letter of interest, resume, and proof of education as PDF attachments to your online application. Submissions will be reviewed, and the most qualified candidates will be invited to participate in further selection procedures. For questions regarding this recruitment, please contact Monica Dennis at .

EQUAL OPPORTUNITY

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-5486. In support of the City\'s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.

The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff and policymakers. To support efforts of fairness and diversity, city Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

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