Job Description

Initial Posting Date: 05/25/2023

Application Deadline: 06/08/2023

Agency: Department of Transportation

Salary Range: 6,480.00 - 10,023.00

Position Type: Employee

Position Title: Program Services Manager (Rotational Opportunity)

:

Business Operations Manager 2 \xe2\x80\x93 Program Services Manager

Oregon Department of Transportation
Public Transportation Division
Program Services Unit

Salem

The role:

Do you have experience with developing budgets and monitoring expenditures to ensure alignment with the budget, administering grant funds, monitoring funding recipients to ensure compliance with terms of grant agreements administration and managing staff who develop and implement these services? Join us as the program services manager! In this role, you will work with a cross-functional team, transit providers, and the Public Transportation Division leadership team to develop, manage and implement policies and procedures. You will also work with human resources, information services, financial services, budget office, purchasing, and facilities. Apply today!

This is a rotational opportunity open only to current State of Oregon employees in permanent positions and in good standing (limited duration and temporary employees not eligible). This opportunity will last 12 months, but the duration can change at any time depending on business needs. You must have your manager\'s approval before applying for this assignment.

We encourage people from all backgrounds to apply for our positions and hope you will join us on our path to diversity, equity, and inclusion. We are an agency that embraces social equity through our values, strategic planning, and actions. Leaning into our equity priorities means we continually examine what we do, the impact we have, and our progress toward weaving social equity into who we are. To learn more about our social equity commitments, .

If you are a current State of Oregon employee, you must apply through your

A day in the life:

Collaborate with the Public Transportation Division leadership team to set priorities and develop unit plans and goals.

Supervise responsibilities of 11 staff members to ensure that compliance is met for policies, procedures, rules and regulations.

Manage and direct employees within the Program Services Unit.

Develop solutions and direct the resolution of operational issues.

Meet and work with staff and customers to convey and interpret existing rules, regulations, policies, data and procedures.

Oversee, monitor and assist in preparing budget requests and necessary budget documentation.

Track, monitor and purchase resources within budget for business needs.

Oversee and track grant status to ensure funds are being utilized efficiently.

Develop and manage agreements to carry out projects performed in joint efforts with other government entities.

Lead, review and evaluate policy, planning and research projects on issues of national, statewide and department scale.

Work with other units and divisions to ensure coordination of program operation with policy and plans.

Work in an office environment with hybrid work options available - some travel may be required primarily within Oregon.

To request a copy of the position description, which includes all duties and working conditions, please email .

What\xe2\x80\x99s in it for you:

Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more. about working at the Oregon Department of Transportation.

Live, work and play in !

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Rotation candidates are not required to meet minimum qualifications \xe2\x80\x93 business operations manager 2 minimum qualifications are provided for information only:

Six years of supervision, management, or progressively related experience;

OR

Three years of related experience and a bachelor\xe2\x80\x99s degree in a related field.

What we\xe2\x80\x99d like to see:

If you have these qualities, let us know! It\xe2\x80\x99s how we will choose whom to move forward!

Note: You do not need to have all these qualities to be eligible for this position.

Experience with providing conflict resolution, team building and communication to various groups of people.

Able to assess and improve efficiency of division administration and business processes.

Able to provide guidance to develop and implement strategic plans.

Experience with developing and providing manager recommendations with evidence of oversight for section and workplans.

Experience with managing business operations including but not limited to budget, grant administration, reporting and compliance of policies, rules, procedures and laws.

How to apply:

Before applying, to visit our applicant information website to learn more about our process.

Complete the following required steps:

Fill out the application or attach a resume. Please contact the recruiter under the \xe2\x80\x98Need help?\xe2\x80\x99 section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.

Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the \xe2\x80\x9cwhat we\xe2\x80\x99d like to see\xe2\x80\x9d section above.

Your cover letter must be limited to no more than two (2) pages.

Please address your cover letter to Karyn Criswell, Public Transportation Division Administrator.

Generic cover letters and/or cover letters that do not address the qualities that you have under the \xe2\x80\x9cwhat we\xe2\x80\x99d like to see\xe2\x80\x9d section may receive lower scores than those that addressed the desired qualities.

If you are an internal applicant, you must upload your cover letter in the \xe2\x80\x98Resume/Cover Letter\xe2\x80\x99 section of the application.

If you are an external applicant, you must upload your cover letter in the \xe2\x80\x98Resume/CV\xe2\x80\x99 section of the application.

Complete questionnaire. Answer the checkbox-style questions before submitting your application.

After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.

. The will come before the public records request and gender identity questionnaire tasks. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.

Need help?

For questions, call 503-779-9733 or email .

Rotation Details: Applies only to rotation candidates (current State of Oregon employees applying for this as a rotational assignment).

This opportunity is scheduled to last 12 months, but could change based on business needs.

Rotational candidates do not have to meet the position\'s minimum qualifications to be considered.

You must have your manager\'s approval before expressing interest in this opportunity. You must submit their written approval in the application questionnaire. If you do not attach it, we cannot forward your application to the hiring manager.

You must be a current permanent State of Oregon employee in good standing (temporary and limited duration employees are not eligible) to apply.

The sponsoring work unit will provide funding for this assignment.

The successful candidate will remain eligible for cost-of-living increases and regular salary adjustments, as applicable, and will remain in their permanent classification, salary range and representation.

The successful candidate may be eligible for work out of class compensation within this classification\'s salary range.

Relocation and per diem will not be paid.

Upon completion of this assignment, employee will return to their permanent position.

The assignment can be terminated at any time, by either party, without prejudice.

Additional information:

We may also use other factors to help us decide who will move forward, such as transferable skills, experience, education, and alignment with .

We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security\xe2\x80\x99s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer.

Don\xe2\x80\x99t attach extra documents. We will only look at documents that we ask for.

We may use this recruitment to fill multiple or future vacancies.

We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.

You will become part of the state\'s management team.

Human Resources/Recruitment, MS12

355 Capitol St NE

Salem OR 97301-3871

Fax 503-986-3895

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

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State of Oregon