Job Description

Job Overview

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our team. The ideal candidate will possess strong administrative skills and a keen ability to manage multiple tasks efficiently. This role is essential in ensuring smooth operations and effective communication within the organization.

Duties

Manage day-to-day administrative tasks, including data entry and office management. Provide executive administrative support, including calendar management and scheduling appointments. Serve as the first point of contact for clients and vendors, ensuring excellent management and coordination of third party services. Assist with front desk operations, greeting guests, and handling inquiries professionally. Prepare and manage documents using tools such as PandaDoc/Docusign for electronic signatures. Organize meetings, prepare agendas, and take minutes as required. Maintain filing systems and ensure all records are up-to-date and accessible. Support project management initiatives by coordinating tasks and deadlines.

Skills

Proficiency in administrative functions with a strong focus on organization and detail. Experience in data entry with a high level of accuracy. Strong office management skills, including familiarity with office software and equipment, especially GMail, Google Calendar, Google Drive, etc. Excellent customer service skills with the ability to communicate effectively both verbally and in writing. Experience providing personal assistant services or executive support is preferred. Familiarity with calendar management tools to effectively schedule appointments. Knowledge of DocuSign or similar document management systems is a plus. Ability to work independently while also being a collaborative team player.
This position offers an exciting opportunity for individuals looking to enhance their career in a dynamic environment while providing essential support to our team.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

401(k) 401(k) matching Employee discount Health insurance Paid time off Retirement plan
Work Location: In person