Job Description

Personal Assistant - Hart to Heart Therapy, LLC

Location:

Spartanburg, SC (Hybrid: in-person & remote)

Employment Type:

Part-Time or Full-Time

About Us

Hart to Heart Therapy, LLC is a growing mental health group practice dedicated to providing compassionate, evidence-based care to individuals and families throughout South Carolina. With a culture centered on warmth, professionalism, and integrity, we are expanding our administrative and leadership support team to ensure smooth day-to-day operations across multiple locations and service lines, including our new Medication-Assisted Treatment (MAT) program (coming soon).

Position Overview

We are seeking a highly organized, dependable

Personal Assistant

to support the Executive Director and leadership team with administrative, scheduling, and organizational tasks. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment.

Key Responsibilities

Manage calendars, appointments, and travel arrangements Coordinate meetings, prepare agendas, and track follow-up tasks Handle confidential information with professionalism and discretion Assist with documentation, reports, and correspondence (Word, Excel, PDF, EHR system-Therapy Notes) Support project management for business development and practice expansion Help organize digital and physical files Communicate with clinicians, students, vendors, and community partners Perform occasional personal errands and organizational tasks as needed Support marketing or event planning efforts (retreats, workshops, open houses. luncheons, etc.)

Qualifications

Strong organizational and time management skills Excellent verbal and written communication abilities Proficiency with Microsoft Office, Google Workspace, and online scheduling tools Prior administrative, executive assistant, or personal assistant experience preferred Ability to work independently and maintain confidentiality Professional demeanor and reliable transportation Experience in healthcare or mental health settings is a plus

Compensation and Benefits

Competitive hourly rate (based on experience) Flexible schedule with hybrid work options Supportive and collaborative work culture Opportunities for professional growth
Job Types: Part-time, Contract

Pay: $15.00 - $20.00 per hour

Expected hours: 10 - 20 per week

Benefits:

Flexible schedule Professional development assistance
Work Location: Hybrid remote in Spartanburg, SC 29302