Job Description

Initial Posting Date: 11/27/2023

Application Deadline: 12/07/2023

Agency: Department of Corrections

Salary Range: $3,296 - $4,714

Position Type: Employee

Position Title: Office Specialist 2, Staff Deployment (Ontario)

:
Office Specialist II, Staff Deployment (Ontario)

Oregon Department of Corrections

The Oregon Department of Corrections is seeking a candidate who wants to begin their career as an office specialist at the Snake River Correctional Institution.

This recruitment will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

This position is represented by American Federations of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Duties
You will support the Staff Deployment team through clerical work including preparing payroll manually and electronically, reviewing leave forms for accuracy, auditing available leave for employees, and general office work. You will work closely with a variety of staff including Staff Deployment Specialists, security officers, payroll, and administrative staff.

You will record time worked, confirm that employees have the leave they intend to use, manage and distribute schedules, and provide office support for the security team.

The right person for the job has a keen eye for detail, a knack for reviewing and completing paperwork, and a drive to invest into their career and develop their skills.

Minimum Qualifications

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR

An associate degree in any field; OR

An equivalent combination of education and experience.

Requested Skills in

• Data Entry
• Reviewing information on forms for accuracy and completeness
• Reviewing and processing hours for payroll
• Physical and electronic filing
• Taking meeting notes
• Auditing data from a computer database to confirm paper forms
• Providing customer service for a variety of stakeholders in person, over the phone, and through email
• Navigating and running reports through Human Resource Information Systems, like Workday

Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to an interview.

In the Work Experience section of your online application clearly describe your experience as it relates to the minimum and special qualifications, requested skills, and/or desired attributes. Be sure to demonstrate you have obtained any skills requested or required through education, work experience, or by showing you have transferable skills (i.e., skills obtained through military education or experience) that substantially relate to this position. Your application and work experience will be used to determine how related your experience is to this position.

Failure to provide this information will result in eliminating your application from further consideration. A resume will not substitute for completing the work experience section of your application.

Working Conditions
Working at a male correctional facility including regular contact with Adults in Custody (AIC). Office environment with extended use of computer terminals and physical paperwork.

Requirements for Employment
You must be able to pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following convictions are likely to result in being disqualified for this position: felony convictions, computer theft, identify theft and fraud. CJIS clearance is done at the conditional job offer.

The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed
here .

The Selection Process \xe2\x80\x93 We expect to

• Initial review of minimum qualifications, knowledge, and skills.
• Consideration of top candidates - Recruitment will review and refer the top candidates to the hiring manager.
• There will be interviews and/or testing to determine the best candidates for a position.
• Background check and reference checks - All finalists must pass a thorough a criminal record check and reference check.

Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range. The State of Oregon provides a generous benefit package, which includes family health and dental insurance, optional short and long-term disability and term life insurance \xe2\x80\x93 all of which can be tailored to individual needs. Also provided are fully paid retirement program, modest life insurance policy, paid holidays, vacation and sick leave. Position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Additional Information

Diversity, Equity, and Inclusion is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, and inclusion. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The
EEO is the Law poster is available for your reference.

ODOC is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone (that will have direct contact with residents) who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. For more information regarding PREA please visit:
United States Department of Justice .

Veterans\xe2\x80\x99 Preference
Under Oregon Law, qualifying veterans may apply for veterans\xe2\x80\x99 preference.
Review our veterans\xe2\x80\x99 preference page for details about eligibility . Please note \xe2\x80\x93 if you checked you are a veteran, you will be asked to upload your documents later in the application process, after you have applied.

Questions
If you have questions about the position, please contact the recruiter, Grant Yoder and reference number: REQ-142587

The fine print:

• Warning! The system will timeout after 20 minutes of inactivity. You must submit your application after you begin the process \xe2\x80\x93 you cannot save your progress and come back to it later.
• Workday performs weekly maintenance Friday evenings and the system may be down for several hours. Please plan accordingly.
• We may also use other factors to help us decide who will move forward, such as your related work experience, education, and overall professionalism of your application materials.
• Do not attach extra documents. We will only review documents requested in the posting.
• ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
• Application information may be used throughout the entire selection process. This process is subject to change without notice. The pay and benefits on all announcement may change without notice.