Job Description

CLACKAMAS COUNTY CORE VALUES

Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another: \xc2\xb7 Service \xc2\xb7 Professionalism \xc2\xb7 Integrity \xc2\xb7 Respect \xc2\xb7 Individual accountability \xc2\xb7 Trust By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We\xe2\x80\x99re always looking to improve. That\xe2\x80\x99s the Clackamas County SPIRIT. Clackamas County Core Values Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.

CLOSE DATE

This Job Posting closes at 11:59 p.m. (Pacific Time) on Wednesday, April 26, 2023.

PAY AND BENEFITS

Annual Pay Range: $53,760.69 - $69,903.76 Hourly Pay Range: $27.569584 - $35.848080 Salary offers will be made within the posted pay range and will be based on a candidate\'s experience (paid or unpaid) that is directly relevant to the position. Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee\xe2\x80\x99s date of hire. Attractive benefits package and incentives for employees in regular status positions are detailed below. Generous paid time off package, including:

• 12 hours of vacation accrued per month
• 8 hours of sick accrued per month
• 10 paid holidays and 1 personal day per year

Other Benefits:

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
  • Employer paid 6% PERS retirement contribution (The county currently pays the employee\xe2\x80\x99s share of the retirement contribution.)
  • OPSRP members get vested after five years of contributions or when they reach age 65
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)

This is a full time County position represented by the Employees\' Association. Employees\' Association (EA) Full Time Benefits Learn More About Benefits

JOB DETAILS AND QUALIFICATIONS

Clackamas County Social Services Division is seeking an Administrative Specialist 2 to provide a high level of professional administrative support to the Equity, Policy, and Innovation Team and to managers within the Developmental Disabilities (DD) Program. The Administrative Specialist 2 will provide direction/coordination of transfer activities within DD services, support the development and implementation of policies and procedures, and support the DD Advisory Council. The Administrative Specialist 2 will also contribute to the development of presentations, and coordinate meetings and trainings. Our Program strives to create a culture of belonging where everyone feels welcome, valued and engaged in the work of supporting individuals who experience Intellectual and/or Developmental Disabilities. We value inclusion and believe everyone\'s voice is important. We value equity and strive to provide individuals with the resources they need to succeed. If you are looking to expand your career, we encourage you to apply. Clackamas County Developmental Disabilities Program is experiencing rapid growth and we are looking for a team member who is eager to learn as well as lead, and put their compassion and creativity to work. We are excited to learn about the unique perspective and experience you would bring to our team. We are looking for an individual who has a passion for ensuring equitable access to services. A successful candidate will be able to work independently and as part of a team, and be comfortable in a fast-paced environment. They will be able to work proficiently with multiple, complex spreadsheets, databases and online systems. An ideal candidate will have experience working in the field of Intellectual and/or Developmental Disabilities. Required Minimum Qualifications/Transferrable Skills:*

• A minimum of two (2) years of relevant administrative program support experience that would provide the required knowledge and skills to perform the responsibilities of this position
• Experience reading, interpreting, and analyzing rules and policies for a human services and/or social services program
• Experience researching and organizing training materials, and facilitating or supporting a work group
• Experience using strong organizational skills for office procedures, practices and equipment
• Experience establishing and maintaining cooperative working relationships with other county employees, state employees, community partners, and contracted providers
• Ability and skill to understand, interpret and apply County and department policies and procedures
• Computer proficiency, specifically in MS Word and Excel
• Must pass a post-offer, pre-employment drug test. Learn more about the County\'s drug testing policy.
• Must pass a criminal history check which may include national or state fingerprint records check
• Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver\'s license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County\'s driving policy

Preferred Special Qualifications/Transferrable Skills:*

• At least one year experience working with individuals with intellectual or developmental disabilities
• Bilingual skills (Spanish/English or Russian/English)
• Intermediate to Advanced level proficiency in MS Word and Excel

• For Veterans qualified for Veteran\xe2\x80\x99s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Duties may include but are not limited to the following:

• Read, interpret and analyze Oregon Administrative Rules, Worker Guides and Policy Transmittals from ODDS that pertain to transfer activities for Brokerages and Community Developmental Disabilities Programs (CDDPs). Inform management of changes, and offer recommended actions. Develop, recommend and implement standards and procedures of transfer activities within the Developmental Disabilities service delivery system. Provide direction and training to internal staff, regarding new or changes in processes and procedures; facilitate coordination of transfer activities with other Case Management Entities across the state of Oregon, with a high level of independence. Complete associated administrative tasks.

• Provide support to the Intellectual/Developmental Disabilities Advisory Council, including assistance with member recruitment, coordination of meeting schedules, preparing agendas and other meeting materials, and recording minutes.

• Establish and maintain effective partnerships with State and Local Government entities and Community Partners. Act as liaison to State offices, participating in work groups and advisory committees, attend Provider and Partner meetings, representing Clackamas County Community Developmental Disabilities Program (CDDP).

• Supports the development of the program\'s service equity plan and supports activities included in the ongoing action steps from the service equity plan. Provide support with developing presentations and training for program staff in accordance with service equity goals. Lead special projects on behalf of department management involving research, analysis, coordination, and/or synthesis of information.

REQUIRED KNOWLEDGE AND SKILLS

Knowledge of: Program policies and procedures as well as Oregon Administrative Rules that govern how services are delivered to individuals who experience Intellectual/Developmental Disabilities in Oregon; office management and administration principles and procedures; research techniques and procedures, training methods, and public relation techniques and concepts. Ability to: Use high level communication, facilitation, and organizational skills; communicate effectively, both orally and in writing; compose correspondence requiring a high degree of initiative and judgment; understanding and ability to use of plain language, trauma-informed care, and an equity lens in development of program communications, forms, policy, procedures, and practices; possess the skills necessary to organize and maintain office/administrative systems and procedures: understand, interpret and apply County and department policies and procedures and technical materials; establish and maintain cooperative working relationships with County employees and officials, contracted service providers, other government agencies, citizens groups, individuals, advocates, community partners, and the general public; use independent judgment, resourcefulness and initiative necessary to accomplish work in a timely manner and provide recommendations to management; strong coordination and collaboration skills, including effective communication, active listening, open mindedness and respect coupled with good reasoning, critical thinking and problem solving skills.

WORK SCHEDULE

This position is included in the County\xe2\x80\x99s alternate workweek program, working 37.5 hours during a standard workweek of Monday through Thursday (Fridays off):

• Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.
• This position is eligible for hybrid on-site/telework subject to the Clackamas County Teleworking Policy and based on the Department\xe2\x80\x99s business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.

EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion ABOUT THE DEPARTMENT The Social Services Division provides assistance to seniors, people with disabilities, veterans, and low-income residents of Clackamas County. Social Services is a Division of the Health, Housing, and Human Services (H3S) Department. Learn more about Clackamas County Social Services

APPLICATION PROCESS

Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN\'S PREFERENCE Request Veterans\' Preference Learn more about the County\'s Veterans\' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

OTHER INFORMATION

Applicants must pass a criminal records and abuse check according to ORS 409.027 in order to be considered. This requirement is an important step to ensure safety and quality care for the most vulnerable Oregonians, which are children, seniors and people with disabilities.

RECRUITING QUESTIONS?

Kelly Schaefer, Recruiter
KSchaefer@clackamas.us