Job Description

Scafidi, Cranston & Associates, LLC is a full-service accounting, tax, and consulting firm serving businesses throughout South Jersey and beyond -- and we genuinely care about our employees and the culture we work in.

We are seeking a sharp, highly organized, proactive professional to play a central role in keeping our fast-paced office running smoothly. This person will support our Office Manager, partners, and professional staff and must be someone who thrives in a dynamic environment where priorities shift and accuracy matters.

This is not a typical administrative job. The right person will be smart, resourceful, detail-driven, and ready to move with the pace of our office. If you enjoy staying busy, solving problems, anticipating needs, and making an entire team more effective -- we want to meet you.

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CORE RESPONSIBILITIES:

Provide operational and administrative support to partners and professional staff Answer and direct calls; relay accurate messages Greet and assist clients with professionalism and warmth Schedule client meetings and manage partners' calendars Scan, organize, and maintain documents and records Prepare and type financial statements, correspondence, and other documents Maintain client lists and profile information Keep office supplies and materials organized and stocked
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TAX SEASON-SPECIFIC RESPONSIBILITIES:

Process tax return packages from start to finish Coordinate DocuSign workflows and track completion of client signatures Manage e-filing submissions for federal and state tax returns Monitor acknowledgements and follow-up on rejections or outstanding items Ensure all tax documents, deliverables, and checklists are accurately prepared, organized, and routed Support accountants and partners with high-volume, deadline-driven tasks Maintain confidentiality and accuracy with sensitive client information
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SUCCESSFUL CANDIDATE QUALIFICATIONS & TRAITS:

Proficient in MS Office (Word, Excel, Outlook) Willing and able to learn new software quickly Thrives in a fast-paced, deadline-driven environment Exceptionally organized and able to prioritize effectively Strong attention to detail -- accuracy is essential Flexible with hours during peak tax deadlines Superior written and verbal communication skills Able to work independently and take initiative Excellent follow-up and follow-through Able to adapt to changing priorities and anticipate office needs Knowledge of bookkeeping practices is a plus A genuine desire to provide high-level support to partners, associates, and clients
Prior experience in a public accounting firm is preferred but not required.

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WHAT WE OFFER:

A unique, fun, and flexible working environment, a team that values your contributions, and a benefits package including competitive salary, 401(k), and health insurance.

Please send a cover letter and resume for consideration.

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Job Type: Full-time

Pay: Up to $60,000.00 per year

Benefits:

401(k) 401(k) matching Health insurance Paid time off Referral program Tuition reimbursement
Education:

Associate (Preferred)
Experience:

Administrative: 2 years (Required)
Work Location: In person