The Minnesota Department of Employment and Economic Development (DEED) is the State of Minnesota\'s principal economic development agency. DEED\xe2\x80\x99s mission is simple: to empower the growth of the Minnesota economy, for everyone.


Our state\xe2\x80\x99s economy is diverse and dynamic, enriched by creative entrepreneurs, established Fortune 500 companies, and a labor force that brings the Minnesota values of hard work and integrity to work every day. The unique role of DEED is to empower businesses and workers to grow our economy by building partnerships, planning for long term growth, and creating opportunity for workers from all backgrounds and experiences.


We are driven to find talented and innovative public servants, motivated by the opportunity to serve businesses, people, and the greater good. At DEED you will join a diverse team, inspired by challenging work and united by shared values that guide our work every day.


At DEED we live our values by; focusing on the customer, communicating early and often, seeking solutions, creating inclusion, encouraging new ideas, and being gracious.

Job Details

Working Title: Administrative Assistant
Job Class: Office and Administrative Specialist, Principal
Agency: Employment and Economic Development Department

• Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 04/13/2023.
• Date Posted: 04/07/2023
• Closing Date: 04/17/2023
• Hiring Agency/Seniority Unit: Employ & Econ Development Dept / Employ & Economic Dev-AFSCME
• Division/Unit: Disability Determination SVS / DDS Disability Determination
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $21.55 - $29.08 / hourly; $44,996 - $60,719 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Disability Determination SVS / DDS Disability Determination
• FLSA Status: Nonexempt
• Telework Eligible: May be eligible for some telework.
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you\xe2\x80\x99ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

Job Summary

This position exists to provide administrative support to the Disability Determination Services (DDS) leadership team, which is essential for the agency to accomplish its mission of determining individual eligibility for Social Security disability benefits and/or Supplemental Security Income benefits as directed by the Social Security Administration (SSA). Duties include:

• To provide administrative support by monitoring group mailboxes and distributing messages, maintaining organizational data, coordinating meetings, and storing/transmitting documentation as directed by DDS management

• Provide hiring and personnel administration support to DDS managers and supervisors

• Manage employee work sample documentation for reporting to SSA

• Manage supply inventory

• Coordinate vendor services for various office equipment.

• Maintain DDS card access for employees/contractors

• Process requests to disclose consultative exam reports

• Maintain inventory of SSA-issued mobile phones

Qualifications

Minimum Qualifications

To receive credit for your education and experience, your resume should clearly describe how you meet each minimum and preferred qualification listed, including dates of employment.

• Knowledge of English sufficient to perform job duties, using reading, writing, and speaking skills.
• Ability to communicate effectively with phone, email, and other messaging systems.
• Skill in creating and editing PDF documents using software such as Adobe Acrobat or similar software.
• Skill in the use of computer software applications to create spreadsheets such as Microsoft Excel or similar software.
• Skill in customer service to effectively communicate with both internal and external customers and vendors.
• Skill in keyboarding sufficient to enter information quickly and accurately.
• Ability to organize, prioritize work, and be self-directed.
• Ability to maintain confidentiality.

Preferred Qualifications

• Two (2) years of administrative support work experience.
• Skill in creating visual diagrams using software such as Microsoft Visio or similar software.
• Knowledge of Data Privacy Laws.
• Ability to make decisions independently in a fast-paced working environment.

Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

This position requires successful completion of the following: Resumes of all applicants to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you. Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance. It includes contact with the applicant\'s current and/or former employers. Individuals selected for positions with the MN DDS will complete a federal background investigation. SSA determines whether an employee will be issued the credentials required to have access to Social Security disability data, records, and systems. Finalists must pass a six-week-long preliminary background check prior to a job offer being made. A full background investigation will follow. Further details will be provided during the interview process. Finalists for positions with the MN DDS will complete a federal background investigation. SSA determines whether someone will be issued the credentials required to have access to Social Security disability data, records, and systems. Further details will be provided during the interview process. When the position requires travel and the applicant drives a state-owned or leased vehicle, a driver\'s license record check will be conducted. Must be legally authorized to work in the country of employment without sponsorship for employment visa status (e.g., H1B status).

Application Details

How to Apply

Select \xe2\x80\x9cApply for Job\xe2\x80\x9d at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers. If you have questions about the position, contact Amina Hindi at amina.hindi@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing to Talent Acquisition at talent.acquisition.deed@state.mn.us. The Department of Employment and Economic Development is an equal opportunity, affirmative action, and veteran-friendly employer, and encourages all qualified candidates to apply for job opportunities. If you are an individual with a disability who needs assistance or cannot access the online job application and search tools, please contact Karen Lilledahl at Karen.Lilledahl@state.mn.us. Please indicate what assistance is needed.

About Employment and Economic Development Department

The Minnesota Department of Employment and Economic Development (DEED) is the State of Minnesota\'s principal economic development agency. DEED\xe2\x80\x99s mission is simple: to empower the growth of the Minnesota economy, for everyone. Our state\xe2\x80\x99s economy is diverse and dynamic, enriched by creative entrepreneurs, established Fortune 500 companies, and a labor force that brings the Minnesota values of hard work and integrity to work every day. At DEED we live our values by; focusing on the customer, communicating early and often, seeking solutions, creating inclusion, encouraging new ideas, and being gracious. DEED Is a Yellow Ribbon Agency. A Yellow Ribbon organization unites and coordinates all key areas within an organization to create a comprehensive network to proactively support servicemembers, veterans and military families.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota. A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency\xe2\x80\x99s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. AN EQUAL OPPORTUNITY EMPLOYER Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply. We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.