Job Description

Description

This recruitment is open until filled.

Come join the City of Oxnard\'s vibrant and talented Human Resources Team as our next Human Resources Technician. We currently have one (1) Human Resources Technician position available for an outgoing, organized and qualified applicant who wants to be part of our dynamic organization.

WHAT YOU\'LL DO:

Partner with various departments and colleagues to coordinate Recruiting, Selection and Onboarding for open positions

Create and Prepare job bulletins with related advertising and recruiting information

Use excellent customer service skills to Provide a Positive Experience for job candidates

Support HR team members with various duties related to Employee and Labor Relations, Benefits and Leaves

Get involved with special projects where you can Learn skills and Develop abilities within the Human Resources field

There is currently one opening that will focus primarily on recruitment. This position will perform specialized technical tasks involving recruitment, selection, compensation and employment, and the development and maintenance of comprehensive human resources employment records.

PAYROLL/CLASSIFICATION TITLE:

Administrative Services Specialist, Senior (C)

CLASSIFICATION SUMMARY:
This class is the fourth level in a nine-level Administrative Services series devoted to providing management analysis and oversight; program marketing, outreach and education; fiscal analysis and oversight; and administrative/clerical/customer service support to programs, projects, executive staff and elected officials. Incumbents provide specialized paraprofessional support to a program or function that requires sufficient subject-matter knowledge and expertise in an assigned field to reconcile and verify the work of others; coordinate processes; implement policies and procedures and provide technical assistance to higher level staff.

DISTINGUISHING CHARACTERISTICS:
This classification is distinguished from the Administrative Services Specialist in that it serves as a subject matter expert in providing specialized paraprofessional functional/program support and may serve as a lead worker or directly supervise the work of others.

SUPERVISION EXERCISED / SUPERVISION RECEIVED:
May serve as a lead worker, assigning work and monitoring work completion. Receives general supervision on routine items which are performed according to established standards and procedures and receives specific work instruction regarding non-routine matters and deadlines. WORK SCHEDULE:
The normal workweek is Monday through Thursday 8:00 am to 6:00 pm and alternating Fridays 8:00 am to 5:00 pm. This position may be required to be available to work additional hours as needed to respond to workload needs.

Essential Functions

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

Assists in a variety of recruitment activities for departments and divisions;

Prepares job bulletins, advertisements, and recruitment information as directed;

Develops and makes logistical arrangements for oral, written, and performance tests;

Administers, scores tests, and notify applicants of interview/test results;

Performs applicant screening, test development, and administration;

Preparing interview materials and processing job offers;

Scheduling interviews;

Conducting employee on-boarding process;

Providing assistance to applicants;

Prepares updates and reports on recruitment status and eligibility lists;

Maintains recruitment files on all positions in accordance with mandated records retention schedule;

Processing and tracking vacancy requests;

Assists professional staff in gathering and verifying data and maintaining the classification and compensation plans;

Prepares, maintains, and updates job descriptions;

Prepares and processes personnel action documents related to hiring new employees, promotions, demotions, merit salary adjustments, resignations, terminations, and dismissals;

Conducts background investigations and communicates information to Human Resources leadership;

Receives and responds to internal and external customer inquiries. Researches, analyzes, troubleshoots, and provides information and support related to functional area or program assignment.

Coordinates, monitors and responds to complex information and record requests; researches related data and information; explains and interprets information related to processes and procedures.

Prepares, maintains and updates system information, databases, tracking systems, logs, correspondence, and/or other related documents; oversees and provides for the maintenance of files, records, data and functional/program documentation.

Assisting employees with benefit questions and processing benefit transactions;

Working with benefit providers to resolve discrepancies or issues;

Assisting with FMLA documentation;

Assisting with retirement/separation consultations;

Performs related duties as assigned

Minimum Qualifications

EDUCATION:

Associate\'s degree in a related field.

EXPERIENCE:

Three (3) years of paraprofessional support experience in a field related to the area of assignment.

LICENSING/CERTIFICATIONS:

None required

OTHER REQUIREMENTS:

Must be able to speak and understand English to effectively communicate with fellow employees, customers, and vendors

Highly Desirable Qualifications:

Experience using NeoGov and/or other Talent Management/HRIS systems

General Information

UNION MEMBERSHIP:

Regular full-time and part-time positions in this classification within the Human Resources Department are considered Confidential and are therefore unrepresented.

APPLICATION PROCESS:

Submit NEOGOV/Government Jobs on-line application.

Complete and submit responses to the supplemental questions, if required.

Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, regular, and temporary assignments. There are currently two (1) full-time vacancies in the Human Resources Department.

Selected candidate(s) must pass a thorough background investigation

NOTE:

For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

Employees are required to participate in the City\'s direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12 month probationary period.

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.

REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for the disabled. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with you. Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781
If you have any questions regarding this recruitment, please contact Clif Brady at or (805) 385-7566.

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

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