Department Information



This is a paid temporary position limited to a maximum of 9 months from the date of hire.


Applications will be reviewed as they are received and this announcement will be closed when the position is filled. It is in your best interest to apply early.

This position is not covered by the Partnership Agreement between the State of Colorado and Colorado Workers for Innovative and New Solutions (COWins).

Applications will be considered from residents and non-residents of Colorado.

About CDOT
Do you want to make a difference in Coloradans\xe2\x80\x99 lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you\xe2\x80\x99ll have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future!

CDOT for All
CDOT\xe2\x80\x99s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

In addition to a fantastic place to work, CDOT offers all temporary employees paid sick leave. Temporary employees accrue one hour of sick leave for every 30 hours worked, capped at forty-eight 48 hours.

#LI-POST

Description of Job
This position provides data entry, administrative support, and communication of business processes for the Human Resources transactions within the Department of Transportation. This position is responsible for the entry, validation, and accuracy of all person and position master data within the SAP and CPPS (Colorado Personnel Payroll System) and the filing systems. The position is responsible for understanding and applying the Personnel Rules and Procedures and CDOT Guidelines, Procedures, Policies and Directives to ensure integrity and provide excellent customer service. A high level of attention to detail and data entry accuracy is required.

Your duties and responsibilities will include, but are not limited to, the following:

• Review person and position human resources actions for completeness and compliance with the State Personnel Rules and CDOT procedures;
• Provide employees, supervisors and HR specialists with guidance as to the procedures and required documentation to process a personnel action according to State Personnel Rules and CDOT policies, directives and procedures.
• Read procedural instructions to learn what information has to be entered on a Personnel Change Request form prior to completion;
• Enter correct data on the Personnel Change Request to complete the process;
• Execute PA40 and PA30 transactions in the SAP system and enter the required information on each computer screen that is found on the documents;
• Enter leave balances in the SAP system for separated employees;
• Communicate with CDOT personnel to clarify and correct information; follow up on missing documents;
• Perform various clerical functions to support the personnel filing associated with the mandatory record keeping for personnel actions;
• Other job duties as assigned.

Work Environment:

• Primarily 8:00 am \xe2\x80\x93 5:00 pm work hours, Monday-Friday
• Confidentiality required

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
This experience must be specifically documented on your application. Additional information submitted after the closing date of this announcement will not be considered in the review of your application.

• At least four years of work experience where the primary purpose was applying program rules and procedures for entry, retrieval, review, revision, and manipulation of data in a multi-agency computerized information database.

Substitution: Coursework from an accredited college or university in Data Science, Computer Science, or Human Resources will substitute on a year-for-year basis for the required experience. You must submit a transcript showing completed credit hours if using this substitution.

NOTE: If using education to qualify, a legible copy of your unofficial college transcript(s) or credential evaluation report must be submitted with your application. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.

Conditions of Employment

• 
  Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information is in the supplemental information section.

Preferred Qualifications The Exceptional Applicant will be an experienced HR Technician and will possess the proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section;
• Comprehensive knowledge and experience performing complex data entry, retrieval, review, revision, manipulation, and reporting;
• Experience interpreting and applying program rules and regulations;
• Comprehensive knowledge and ability to work and interface between various databases;
• Strong attention to technical detail and accuracy;
• Proven ability to manage multiple assignments, priorities, and projects in a demanding environment;
• Excellent keyboard/typing skills;
• Punctual in office attendance and office meetings
• Ability to work under tight deadlines and be adaptable to changing assignments;
• Ability to take initiative to solve problems in an innovative manner;
• Ability to work with all CDOT staff, with sensitivity to their needs, priorities, promises made and commitments;
• Interpersonal and relationship building skills;
• Highest work/personal ethics and integrity;
• Experience working with confidential information and proven ability to keep confidentiality;
• Excellent reasoning, investigative, analytical, and problem solving ability;
• Ability to work effectively in both independent and team situations;
• Fluency in Microsoft Office Suite (Word, Excel, Access), Gmail, SAP, and CPPS, and the ability to quickly learn other software systems.

Supplemental Information

Applicant Checklist
Complete Applications must include the following documents:

• A complete CDOT Application for Announced Vacancy (please submit online using the green \'APPLY\' button at the top of this announcement)
• A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
• If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

Notifications
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado\'s website.


Employment Screening
If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant\'s authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with \xe2\x80\x9cInfo Cubic\xe2\x80\x9d.

Info Cubic, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Info Cubic, LLC, including its privacy policy, may be found online at www.InfoCubic.com. Info Cubic is located at 116 Inverness Drive East, Suite 206, Englewood, CO 80112, and can be reached at 877.360.4636.

The report may contain information bearing on the applicant\'s character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes: social security number trace, criminal records check, public court records checks, educational records, and driving records checks. CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.


Equity, Diversity, and Inclusion
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.


Discrimination and/or harassment against any person is prohibited because of disability, race, creed, color, sex, sexual orientation, religion, age, national origin, ancestry, political affiliation, veteran\xe2\x80\x99s status, marital status, gender identity or any other protected class recognized under the Colorado Anti-Discrimination Act (CADA). This applies to all employment decisions.

ADAAA Accommodations CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Melanie Vigil at melanie.vigil@state.co.us or call 303-909-2539