ATTENTION Merit System Employees: Do not apply through this site.

Grade 18


CLOSE DATE 04/10/2023

SUMMARY
Human Resources Technicians in the Merit System are responsible for carrying out specialized administrative functions within a human resource area in their jurisdiction. Incumbents in this position perform paraprofessional human resources activities for an assigned program area or activity requiring the application of extensive procedural knowledge and understanding of transaction processing procedures, organizational policies, and the rules and regulations affecting Merit System personnel actions. Using their knowledge and background, they provide information and support to employees, supervisors, and department heads on matters related to the jurisdiction they serve. Their duties may also include data entry, preparing correspondence, and report research and preparation.

TYPICAL JOB DUTIES:

• Advises and provides information to employees, supervisors, department heads and the public on matters related to jurisdictional and departmental policies and procedures.
• Assists with administration of employee benefits by assisting employees with enrolling for benefits, maintaining benefits records, and assisting employees apply for tuition reimbursement programs.
• Assists with payroll functions by reviewing payroll records and data and coordinating with payroll department to update or correct information.
• Assists with processing new hires by submitting certification requests to PBJC, coordinating with hiring managers to identify newly hired staff, ensuring background checks, drug testing and other appropriate medical tests are completed for potential new hires, assisting new hires with completing necessary paperwork, and participating in the new hire orientation process.
• Assists with the assessment process by recruiting potential assessors, coordinating travel arrangements, printing and distributing assessment materials, and entering assessment data into appropriate databases for scoring.
• Assists with the collection and evaluation of job applications by creating job announcements, reviewing submitted applications, answering questions from applicants, notifying applicants of their eligibility status and receiving/reviewing applicant appeals.
• Participates in the investigation and resolution of complaints, grievances, and disciplinary appeals filed by or against Merit System Employees.
• Performs general and advanced administrative duties (e.g., data entry, report writing, preparing correspondence etc.) in order to effectively fulfill departmental/jurisdictional needs.
• Prepares and maintains certification lists by receiving and reviewing certification requests, establishing lists of qualified candidates for a job announcement, entering the active dates for the list, updating certification lists, and sending out lists to jurisdictions so that they can fill vacancies.
• Prepares for and participates in test administrations by preparing and sending notices to candidates, assisting candidates with scheduling their test, preparing materials, facilities, and equipment for the administration, and serving as an exam administrator/proctor.
• Processes personnel actions into Human Resources Information Systems (HRIS) by receiving and reviewing personnel action forms, ensuring changes are accurate, and entering the action into the appropriate systems in order to maintain detailed and accurate human resources data.

MINIMUM QUALIFICATIONS:
The following Minimum Qualifications are required for this job. You must demonstrate possession of these qualifications by providing a detailed description of your related experience in the work history section of your application. Please note that replicating or restating these minimum qualifications or the information from the Personnel Board\xe2\x80\x99s job description as your own work experience will result in your disqualification. Please describe your work experience in your own words to represent the work you have performed that is related to the minimum qualifications for this job.

• Experience explaining workplace policies and procedures both verbally and in writing.
• Experience using computer software to manage data (e.g., HRIS, Microsoft Excel, Access).
• Experience managing multiple work tasks that require shifting focus between duties in order to complete work assignments in a timely manner.

PREFERRED QUALIFICATIONS:
Preferred Qualifications are examples of experience and education considered to be highly desirable by hiring agencies.

• Experience working in a Human Resources environment.

COMPETENCIES:

• Adaptability & Flexibility.
• Computer & Technology Operations.
• Customer Service.
• Learning & Memory.
• Oral Communication & Comprehension.
• Planning & Organizing.
• Problem Solving & Decision Making.
• Professionalism & Integrity.
• Researching & Referencing.
• Reviewing, Inspecting & Auditing.
• Self-Management & Initiative.
• Teamwork & Interpersonal.
• Technical & Job-Specific Knowledge.
• Training & Facilitation.
• Written Communication & Comprehension.

CRITICAL KNOWLEDGE:

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
• Knowledge of appropriate citizen interactions when dealing with the public.
• Knowledge of basic office equipment (e.g. telephone, smartphone, fax machine, copier, computer, calculator).

WORK ENVIRONMENT:

• Work is conducted mostly indoors in an office setting, with periodic field visits to external indoor locations.
• Work involves use of standard office equipment, such as computer, phone, copier, etc.

PHYSICAL DEMANDS:

• Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.
• May involve occasional light lifting of items or objects weighing up to 25 lbs.

DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.

SPECIAL ACCOMMODATIONS

Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500 before the announcement closing date. Qualified applicants who believe they will need reasonable accommodation in the examination process should complete and submit an Accommodation Request Form. You may obtain an Accommodation Request Form by contacting our ADA Ombudsperson at ADAO@pbjcal.org, or by accessing the "Request for Accommodation" form through the following website:
http://www.pbjcal.org/

AN EQUAL OPPORTUNITY EMPLOYER

The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Employment decisions are made by the Merit System municipality or governmental agency in which the position exists. Each Merit System municipality, agency, or jurisdiction administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.