Job Description

Job Title:

Human Resources Generalist-Leave Administration

Department:

Human Resources

Reports To:

Director of Human Resources

Classification:

Exempt

POSITION SUMMARY:

This position reports to the Director of Human Resources. This position manages all aspects of an employee's life cycle, from hiring to exit, and acts as a liaison between employees and management.

KEY RESPONSIBILITIES:

Represent and provide human resources support for the company and the department, both internally and externally, as required. Prepares, maintains, and updates all employee information records, personnel files, and appropriate databases as required, and ensures employee status and headcount accuracy. Answer routine inquiries, both internal and external, on subjects such as employment verifications, job openings or benefits, human resource related pay issues, and policy questions. Assists employees with disability insurance claim requirements for non-work-related injuries or illnesses, tracking all benefits and employee-paid premiums for the duration of the disability, making sure all physical capability forms and physical agility tests are complete before the employee returns to work. Oversees the employee light duty program and assists with light duty staffing assignments and schedules. Conducts the Human Resources section of the new hire orientation. Processes Onboarding and Offboarding in system

Leave Management:

Consistent tracking of all employees on Leave of Absence, including, but not limited to, Military, FMLA, and tracking all benefits and employee-paid premiums for the duration of the leave, making sure all physical capability forms and physical agility tests are complete before employee returning to work.
Administer and manage employee leave programs, ensuring compliance with federal,
state, and local regulations.


Serve as a primary point of contact for employees regarding leave inquiries, providing
guidance on eligibility, procedures, and documentation requirements.


Process and track leave requests, maintaining accurate records and documentation in
HRIS system.


Collaborate with HR team members, managers, and employees to facilitate smooth
transitions during leave and return-to-work processes (including light duty


accommodations if applicable).


Maintain accurate and updated personnel records for each employee's leave status and
return-to-work dates.


Conduct audits of leave records to ensure accuracy and compliance, addressing
discrepancies as needed.

Workers Compensation:

Facilitate the Workers Compensation initial reporting through resolution process of injury
claims to NYSIF.


Ensure timely reporting of injuries, claims follow-up, and coordination with NYSIF
(New York Insurance Fund).


Maintain compliance with NY State Workers Compensation laws and track all incidents
and claim to ensure proper documentation.


Ensure completion of Medical Declination form for employees refusing medical
attention.


Act as a liaison between employees, management, and NYSIF to communicate updates
throughout the employee's claim process.


Perform other such duties as may be required.

POSITION QUALIFICATIONS

Experience

Minimum of 4 years of Human Resources generalist experience with in depth knowledge of FMLA, PFL, NYS DBL, and Worker Compensation. EMS experience preferred

Education and Certification:

BS Human Resources Management, or HR Certification (SHRM-CP/PHR/CEBS)

Competencies:

Effective oral and written communication skills. Good interpersonal skills. Self-motivated and organized. Basic mathematical skills. Computer knowledge including Excel, Access, and Microsoft Word.

PHYSICAL REQUIREMENTS

Office setting environment Light physical effort (lift/carry up to 10 lbs.) * Must be able to perform the essential duties of the position with or without reasonable accommodations