Job Description

Job Title: Human Resources Generalist-Leave Administration
Department: Human Resources
Reports To: Director of Human Resources
Classification: Exempt
POSITION SUMMARY:
This position reports to the Director of Human Resources. This position manages all aspects of an employee's life cycle, from hiring to exit, and acts as a liaison between employees and management.
KEY RESPONSIBILITIES:

• Represent and provide human resources support for the company and the department, both internally and externally, as required.
• Prepares, maintains, and updates all employee information records, personnel files, and appropriate databases as required, and ensures employee status and headcount accuracy.
• Answer routine inquiries, both internal and external, on subjects such as employment verifications, job openings or benefits, human resource related pay issues, and policy questions.
• Assists employees with disability insurance claim requirements for non-work-related injuries or illnesses, tracking all benefits and employee-paid premiums for the duration of the disability, making sure all physical capability forms and physical agility tests are complete before the employee returns to work.
• Oversees the employee light duty program and assists with light duty staffing assignments and schedules.
• Conducts the Human Resources section of the new hire orientation.
• Processes Onboarding and Offboarding in system

Leave Management:

• Consistent tracking of all employees on Leave of Absence, including, but not limited to, Military, FMLA, and tracking all benefits and employee-paid premiums for the duration of the leave, making sure all physical capability forms and physical agility tests are complete before employee returning to work.

• Administer and manage employee leave programs, ensuring compliance with federal,

state, and local regulations.

• Serve as a primary point of contact for employees regarding leave inquiries, providing

guidance on eligibility, procedures, and documentation requirements.

• Process and track leave requests, maintaining accurate records and documentation in

HRIS system.

• Collaborate with HR team members, managers, and employees to facilitate smooth

transitions during leave and return-to-work processes (including light duty
accommodations if applicable).

• Maintain accurate and updated personnel records for each employee's leave status and

return-to-work dates.

• Conduct audits of leave records to ensure accuracy and compliance, addressing

discrepancies as needed.
Workers Compensation:

• Facilitate the Workers Compensation initial reporting through resolution process of injury

claims to NYSIF.

• Ensure timely reporting of injuries, claims follow-up, and coordination with NYSIF

(New York Insurance Fund).

• Maintain compliance with NY State Workers Compensation laws and track all incidents

and claim to ensure proper documentation.

• Ensure completion of Medical Declination form for employees refusing medical

attention.

• Act as a liaison between employees, management, and NYSIF to communicate updates

throughout the employee's claim process.

• Perform other such duties as may be required.

POSITION QUALIFICATIONS
Experience

• Minimum of 4 years of Human Resources generalist experience with in depth knowledge of FMLA, PFL, NYS DBL, and Worker Compensation.
• EMS experience preferred

Education and Certification:

• BS Human Resources Management, or HR Certification (SHRM-CP/PHR/CEBS)

Competencies:

• Effective oral and written communication skills.
• Good interpersonal skills.
• Self-motivated and organized.
• Basic mathematical skills.
• Computer knowledge including Excel, Access, and Microsoft Word.

PHYSICAL REQUIREMENTS:

• Office setting environment
• Light physical effort (lift/carry up to 10 lbs.)
• Must be able to perform the essential duties of the position with or without reasonable accommodations

Skills Required