Job Description

HR Billing Coordinator We are seeking an experienced HR Billing Coordinator to manage the HR and Billing needs within our Comfort Keepers of Scarborough office. Comfort Keepers provides award-winning in-home care for seniors and adults who need assistance at home. Our expert-trained home care aides/caregivers enrich the lives of our clients and their families. If you have a strong attention to detail with little supervision and the ability to maintain a high degree professionalism, and confidentiality, then come join our team! Location: Scarborough, Maine Job Responsibilities:

• Lead day-to-day operations of the HR & Accounts functional areas.
• Seamless full-cycle recruiting: candidate sourcing (Indeed, social media & other hiring platforms), applicant prescreening, interviews, applicant tracking (ATS), onboarding (background checks, orientation, WOTC, etc.), and employee separation.
• Accounts Payable: Vendor payments (utilities, insurance, vehicles, programs, software, etc.); payment tracking & monthly reconciliation via QuickBooks.
• Accounts Receivable: caregiver schedule confirmation via eRSP; QuickBooks data importing & payment recording; invoice organization; ACH client set up; past due payment collections.
• Payroll: Interfacing with accounting companies (payroll, garnishments, 401k, etc.). Weekly eRSP data uploads to APS payroll system, including manual entry of new employees, office staff payroll, holiday pay, differential pay, paid time off, etc.
• Compile and update payroll records
• Implement & maintain payroll & accounting practices.
• Process documentation and prepare reports relating to accounting and payroll activities.
• Maintain office orders: supplies, refreshments, postage meter, etc.
• Monthly royalty data entry
• Monthly long term care insurance form submission
• Compile and update employee records
• Implement & maintain recruiting & staffing practices.
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc.)
• Coordinate HR projects (meetings, training, surveys, etc.)
• Lead HR continuous improvement processes
• Leave no stone unturned in finding answers to employee requests regarding human resources issues, rules, and regulations.
• Highly communicative to all stakeholders: clients, caregiving staff, in-office staff, the Director of Operations, and parent company team members.
• This position reports to the Director of Operations.

Job Requirements:

• Minimum 2 years of experience in human resources
• Minimum of 2 years of experience in accounting & payroll
• High proficiency in QuickBooks, Microsoft Office (primarily Outlook and Excel)
• High proficiency in payroll systems
• Experience using eRSP Home Care Software is a PLUS
• Benefits enrollment experience
• HR & office administrative software proficiency
• Experience with Microsoft Office Suite
• High attention to detail
• Excellent communication skills (both oral & written)
• Is productive despite constant change due to organizational changes and exponential growth of the company.
• Execute effective decision-making ability that aligns with the company business strategy, mission, and vision.
• Interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining friendly, flexible, proactive, resourceful, and efficient.
• High School Diploma or equivalent required; College degree beneficial.

Why Work with Us?

• We offer health, dental, vision insurance benefits, 401K, paid holidays, PTO and monetary bonuses, education assistance/tuition reimbursement, employee discounts, workplace perks such as food/coffee and flexible work schedules. You also get your birthday off!
• We have a beautiful office setting and promote a positive teamwork environment!

ENC is the parent organization to this Comfort Keepers location. Please do not contact Comfort Keepers directly. Please apply directly to this Indeed job ad. We recommend including a non-Indeed email address in your resume, as Indeed has been having some recent functionality issues. Please Note: The Indeed "ENC" Company Reviews are not affiliated with our company. We are currently working with Indeed to correct this. Thank you. Job Type: Full-time Pay: $57,000.00 - $75,000.00 per year Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Scarborough, ME: Reliably commute or planning to relocate before starting work (Required)

Experience:

• HR compensation & benefits: 2 years (Required)
• Microsoft Office: 2 years (Required)
• Payroll: 2 years (Required)
• HR sourcing & Full cycle recruiting: 2 years (Required)
• Accounts payable & receivable: 2 years (Required)

Work Location: One location

• Health insurance