Job Description

Initial Posting Date: 04/13/2023

Application Deadline: 04/30/2023

Agency: Oregon Department of Education

Salary Range: $5,396 - $8,292

Position Type: Employee

Position Title: Grant System Coordinator (Operations and Policy Analyst 3)(Limited Duration and /or Job Rotation Opportunity!)

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We are seeking a Grant Systems Coordinator (OPA3) to join our Office of Finance and Information Technology (OFIT) with the . This is a full-time, limited duration position, represented by the (SEIU). This position is scheduled to end on December 31, 2023.

Please note, we will also consider a job rotation for current, regular status state of Oregon employees in a permanent or limited duration position that are expected to continue through December 31, 2023. You do not need to meet the minimum qualifications for this position to be considered for the job rotation option, this experience will be considered developmental. In order to be considered for the job rotation, you must attach approval from your supervisor to your application in the Resume and Cover Letter section.

This is an ideal position for those seeking more work/life balance with the ability to work from home with occasional in-office and on-site work environments as projects dictate. Please visit the state\xe2\x80\x99s website for more information

The (ODE\xe2\x80\x99s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its , ODE has the vision to ensure all students have access to and benefit from a world-class, well\xe2\x80\x93rounded, and equitable education system.

Our Office:

The Office of Finance and Information Technology (OFIT) provides timely and reliable fiscal, administrative, and information technology services. This work is designed to ensure that all agency services adhere to applicable laws and regulations while seeking solutions focused on the needs of Oregon\xe2\x80\x99s children. OFIT contributes to an infrastructure that allows ODE staff to focus on the core mission of leadership, accountability, and school improvement.

What you will do!

The primary purpose of this position is to coordinate and improve the agency\xe2\x80\x99s grant system from initial application through monitoring/evaluation and closeout. It will involve communicating and coordinating within ODE\xe2\x80\x99s offices, IT teams, as well as with grant recipients. A main focus will be improving customer service for those entities applying for and receiving grant funding.

You will develop, implement and maintain a standard monitoring and evaluation systems that identifies the impact of grant programs and outcomes.

You will develop an annual process to update public information on grant timeless, grant resources and data that reduce administration burden and support transparency.

You will coordinate and approve agency grant systems.

You will facilitate the transition to a new grant management system.

Your will work closely with agency staff and business partners to facilitate grant questions and processes.

Why us?

At ODE, we pride ourselves on creating an inclusive, collaborative, and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners, and school leaders. Our team members share and educate with passion for equitable practices and sustainable development for leaders across Oregon. We maintain a constant learning and growing mentality to strive for optimum innovation and consistently applied equity practices.

Our amazing benefits:

At the Oregon Department of Education, we pride ourselves on creating an inclusive, collaborative and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners and school leaders.

Our benefits include:

Excellent benefit package for the employee and qualified family members with very low monthly out-of-pocket cost

Paid days off \xe2\x80\x93

11 paid holidays per year

3 additional paid "Personal Business Days" per year

8 hours of sick leave accumulated every month

Progressive vacation leave accrual with increases every 5 years

In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses.

if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program. If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven.

If you have a desire to make a difference in the lives of Oregonians, apply today!

What are we looking for?

A Bachelor\'s Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and four years professional-level evaluative, analytical and planning work.

OR;

Any combination of experience and education equivalent to seven years of experience that typically supports the knowledge and skills for the classification.

Desired Attributes

Candidates who are the most competitive will possess a compelling combination of the following background, skills, and experience:

Demonstrated problem solving skills with grant management projects.

Experience collaborating with internal and external business partners in collaboration of grant management.

Demonstrated experience streamlining grant management processes.

Experience developing and implementing grant systems, goals, plans and polices.

Experience monitoring and evaluating plans that focus on results and measuring outcomes.

Ability to accurately gather, analyze, and report on complex information.

We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don\'t meet every one of our qualifications listed.

To Apply:

Please attach the following documents in the \xe2\x80\x9cResume / CV\xe2\x80\x9d section of the application:

Resume and

Cover Letter stating why you are interested in this position and addressing your qualifications relating to any of the desired attributes mentioned for this position (limit to no more than 2 pages)

After you submit your application, be sure to respond to the public records request (PRR) authorization and gender identity question. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.

If you are a veteran, the task to claim preference will come after the PRR and gender identity tasks. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments. We will ask you for your documents later in the process.

External Applicants: View this for help.

Internal Applicants: Apply via your employee Workday account. View this for help.

Please contact if you have any questions on the application process.

Additional Information

Salary Range: The range listed is the Non-PERS salary range. Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS.

Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the homepage.

The job posting closes at 11:59 PM (PDT) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans\xe2\x80\x99 preference immediately following your submission. These questions are necessary to complete the application process.

Representation: This position is full-time,limited duration position, represented by the .

Communication: Please monitor your Workday account, as communication will be sent to your Workday account. You must have a valid e-mail address to apply.

Future Vacancies: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

External Applicants (non-state of Oregon employees): If you would like to retain a copy of this job posting, please print a copy before submitting your application. Once the job posting has closed, you will not be able to access the posting.

Background Check: This position requires successfully passing a criminal record check, which may require a fingerprint-based records check and/or credit history check, as a condition of employment.

Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation requests, please contact the agency recruitment team at .

Veterans: Eligible veterans who meet the qualifications will be given veterans\' preference. For further information, please see the following website: . You may also call the Oregon Department of Veterans\' Affairs at 1-800-692-9666.

Visa Sponsorship: The Oregon Department of Education does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security\'s Form I-9, confirming authorization to work in the United States. The Oregon Department of Education is an E-Verify employer. If you are the successful candidate you must present your I-9 (See page 3) for employment verification.

Helpful links and contact information:

Learn more about

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For additional information, you may contact us by e-mail at .

The Department of Education is an equal opportunity, affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don\'t meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.

State of Oregon