Job Description

Description

Apply early! First review of applications begins April 13, 2022. This recruitment will remain open until the position is filled. The hiring authority reserves the right to make a hiring decision and/or to close the recruitment at any time.

At the , we are creative, collaborative, and trusted. We identify opportunities to deliver critical funding and services to strengthen communities, we cultivate an environment in which we continuously learn, and we own our work.

If you are seasoned accountant and still looking to learn and grow in finance and accounting, this is the perfect opportunity. The work and people you\'ll engage with will offer many opportunities to learn and you won\'t be confined to one area. You will be working with many people throughout the division and the agency. You will be encouraged to be innovative, to think about your work differently and to try new things.

Commerce Accounting Services team members are highly respected and even sought after for their marketable skills by other divisions within the agency creating exciting advancement opportunities.

We are looking for someone who loves accounting, cares about customers, wants to make improvements, pays attention to accuracy, and loves a challenge. We like to work hard, laugh at ourselves, and take time to have fun.

Accounting Services\' vision is to make it as easy as possible for customers to navigate and comply with rules and regulations to get agency business done while upholding financial integrity. Accounting Services ensures financial compliance with state and federal regulations and accurate financial reporting for the State\'s Annual Comprehensive Financial Report (ACFR). Accounting Services is an office within the Financial Services Division of the Department of Commerce.

This Fiscal Analyst 4 provides professional journey level financial review and analysis of fiscal data in accordance with generally accepted accounting principles, OFM regulations, contract and grant terms and conditions, federal regulations and agency fiscal policies and/or procedures. This position reports to the Grants & Loans Supervisor within the Accounting Services Office, Financial Services Division.

This posting may be used to fill other vacant positions within 60 days once position is filled.

Duties

This Fiscal Analyst 4 manages all state and federal grants and loans fiscal activities for assigned Commerce programs. Here are some of the duties performed in this role.

Performs financial report analysis and monitoring of contracts, grants and loans issued to sub recipients.

• Provides professional journey level financial review and analysis of fiscal data, specializing in federal and state grant management and loans for the agency.
• Establishes, integrates, analyzes and maintains accounting sub systems (subsidiary records) and methods. Reconciles or reviews the reconciliation of contracts, grants and loans to AFRS General Ledger Accounts monthly. Maintains tracking systems and records, corrects discrepancies and resolves differences. Ensures that exceptions and un-balanced items are cleared on an on-going basis and appropriate regulations are followed.
• Initiates and develops fiscal and federal management reports as required for effective accounting and management practice. These include both reports that are required for federal grantor agencies and required internally to manage state and federal appropriations.
• Prepares and monitors federal and local expenditures and revenue. Assists in reviewing federal grant agreements, request for draws, advance payments, federal receivables and quarterly federal reports. Ensures that federal draws are done accurately and timely to support the general fund.

Provides fiscal technical assistance and consultation to program staff and stays current on state and federal financial and reporting requirements.

• Maintains current knowledge and understanding of the Office of Management and Budget (OMB) Uniform Guidance on Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards.
• Prepares fiscal year end closing adjustments and accrual journal vouchers for contract, grant and/or loan payables and revenue. Assists other staff in determining the type of correction needed on contracts, grants or loans. Assists staff with the reconciliation of federal and private/local expenditures with federal or private/local revenue and prepares adjusting entries to ensure these net to zero or provide valid footnotes as required by OFM.
• Uses Contract Management System (CMS), AFRS, ER, WEBI and Excel to accurately record financial data on the ACFR financial statements.
• Consults with program and divisional staff and provides fiscal technical assistance on contracts, grants and/or loans assigned.

We value teamwork and strive for workload balance. Duties are assigned/reassigned temporarily and/or permanently to accomplish overall goals and/or to assist the Unit, Accounting Office or the agency accomplish business needs.

Qualifications

Required Qualifications:

• A combination of education and/or relevant experience, equal to seven (7) years of professional financial experience within a state, local or tribal government which includes experience with accounting policy, federal and state requirements, federal grants management, accounting and auditing standards, and internal control requirements

Education to Experience Equivalences:

Associate Degree = 2 years | Bachelor Degree = 4 years | Masters or Higher = 5 years

• Eighteen (18) quarter or twelve (12) semester credits in accounting, finance, auditing or budgeting from an accredited institution
• Intermediate skill level in Microsoft Excel and Word
• One year professional experience working with federal awards
• Knowledge of Office of Management and Budget (OMB) Uniform Guidance on Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards
• Results Focus - Targets and achieves results, sets challenging goals, prioritizes tasks, overcomes obstacles, accepts accountability, sets standards and responsibilities, provides leadership
• Collaboration - Helps team and stakeholders meet goals and responsibilities, listens to others and values opinions, promotes a collaborative environment, is a trusted partner who communicates openly and honestly
• Fiscal Accountability - Responsibly and accurately handle the public\'s money when processing financial transactions
• Excellent written and oral communication skills
• Demonstrated experience in process improvement and problem solving
• Demonstrated detail-oriented and analytical thinking
• Demonstrated creative, collaborative and trustworthy behavior
• Demonstrated ability to consistently follow applicable financial rules, regulations, and standards

Preferred/Desired Qualifications:

• Knowledge of the Agency Financial Reporting System (AFRS), Financial Tool Box & Enterprise Reporting, Enterprise Reporting & Ad Hoc reporting tool
• Knowledge of the Office of Financial Management rules and regulations and the State Administrative and Accounting Manual (SAAM)

Supplemental Information

To be considered for this position the following are needed in your application:

• A complete and detailed online application;
• A Cover letter (enter online);
• At least three (3) professional references (enter online).

The initial screening will be solely based on the contents and completeness of your application. All information may be verified and documentation may be required. For questions about this recruitment, please contact Jose Dominguez at 360-810-0182 or .

Work From Anywhere In Washington State
This position may be located anywhere within Washington state though occasional travel to a Commerce office building or in-state travel to attend events or meetings may be required. If selected, you will need to travel to pick up equipment and receive instruction. Many Commerce employees work remote or have a hybrid schedule. However, it is anticipated that interviews for this position will be held using virtual videoconferencing. You will work with your supervisor to identify an appropriate work schedule and balance, including telework and reporting to a duty station for work activities, if needed.

Important Notice
Per Governor Inslee\'s Directive #22-13.1, state employees must be fully vaccinated prior to your first day of employment. Your vaccine status will be verified prior to an offer of employment. Please reach out to Human Resources Specialist Jimmie Wimberly at if you need information on medical or religious accommodation.

Our Commitment to Equal Opportunity:
The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may call Human Resources at (360) 725-2650. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

Washington State