Job Description

Description

Accounts Receivable Principal Assistant, Fiscal Analyst 4 (FA4)
Recruitment #2023-12-7343
Full-time, Permanent, Represented position
Location: Natural Resources Building- Olympia, WA
Flexible Work Hours may be available and considered
Salary: $4,723.00 - $6,349.00 Monthly

Review of applications is ongoing. We reserve the right to make a hiring decision or close this recruitment at any time after 01/03/2024. It is in your best interest to submit materials as soon as possible.

Want to join something GREAT and make a difference?
Are you interested in a career in accounting at the Washington State Department of Natural Resources (DNR)? The Department of Natural Resources (DNR) has a Fiscal Analyst 4 Principal Assistant position opening within our Office of Finance, Budget, and Economics.

Do you enjoy performing professional-level financial review and analysis of accounting, auditing, and correction of fiscal data per generally accepted accounting principles (GAAP), governmental accounting standards (GASB), auditing requirements, statutes (RCW and WAC), and Office of Financial Management (OFM) policies in the State Administrative and Accounting Manual (SAAM)? If so, this job might be for you.

This position serves as the Principal Assistant to the Accounts Receivable Supervisor in the Office of Finance, Budget & Economics (OFBE). This position is responsible for the Accounts Receivable unit in the Supervisor\'s absence. This position is required to analyze and interpret reports produced by the department\'s reporting system (Data Mart), Agency Financial Reporting System (AFRS), the agency\'s receivables system (NaturE), and the agency\'s payable system (FES). This position is also responsible for reconciliations, corrections, payment approval, and fiscal year-end activities.

Duties

Responsibilities:
Assist Accounts Receivable Supervisor to complete tasks, answer questions, and solve problems related to fiscal issues using RCWs, WACs, GAAP, and statewide accounting guidelines.
Ensures journal voucher (JV) accounting transactions are entered accurately, completely, and timely using GAAP, RCW, and WAC rules. Helps write and update in-house forms, documents, and desk manuals using RCW, WAC, and internal policies to ensure relevancy and accuracy. Compare ledger balances to subsidiary records, perform complex analyses to identify discrepancies, and apply independent judgment to follow up and resolve discrepancies. Assist and train Accounts Receivable (AR) staff using agency policies, GAAP, and system knowledge.

Assist Accounts Receivable Supervisor in managing fiscal year/biennium close, by performing various tasks as needed.
Reconcile financial information between intra- (due to/from other funds) and inter-agency (due to other agencies) information recorded in DNR\'s Nature and FES systems, and OFM financial systems. Follow up with responsible staff to resolve discrepancies between systems. Prepare Journal Vouchers for required AFRS adjustments.

Miscellaneous tasks to support the unit and to assist the Accounts Receivable Supervisor.
Manage incoming timber and lease audit requests. Manage audit log spreadsheet to monitor the progress of audits. Train and assist staff with questions or issues. Review and approve journal vouchers. Act as backup to FA5 for monthly general ledger reconciliations.

Qualifications

Required Qualifications:

• Bachelor\'s degree with 18 quarter or 12 semester hours in accounting or related field and a minimum of four years of professional-level accounting experience.

OR A combination of education and/or experience equaling four years or more may substitute for a degree, but not the credits. The education must include a minimum of at least 18 quarter or 12 semester hours of college-level accounting. * Advanced knowledge of accounting principles with experience in accounts receivable.

• Experience and proficiency using computers and computer systems, including, but not limited to, Microsoft Office Excel and Word.
• Experience analyzing and reconciling general ledgers.
• Knowledge of generally accepted accounting principles.
• Demonstrated commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, regulations, and public records retention and requests are followed.
• Ability to be focused and to prioritize work to meet inflexible deadlines while dealing with constant interruptions.
• Ability to maintain high levels of accuracy with a heavy workload applying attention to detail in everyday tasks.
• Consistent ability to effectively and respectfully communicate with co-workers and diverse clientele.
• Strong analytical skills.
• DNR Core Competencies:

• Personal Accountability
• Value Others
• Compassionate Communication
• Inspire Others
• Commitment to Excellence

Special Requirements and Conditions of Employment:

• This position is located in the Natural Resource Building in open cubicle space.
• Infrequent travel to region offices may be required.

Desired Qualifications:

• Knowledge of state receivables and payable processes and procedures.
• Experience with AFRS and Enterprise Reports.
• Experience with NATURE and FES.
• Advanced experience and proficiency using Microsoft Office Excel & Word.
• Experience in Accounts Payable.

Don\'t let doubts stop you from applying for this position - If you have any questions about the required qualifications or how your past experience relates to them, please contact us at . A note to potential candidates: Studies have shown that women, trans, non-binary, Black, Indigenous, and people of color (BIPOC) are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. We value diversity and inclusion in our organization, and we are looking for the best person for the job. Don\'t hesitate to apply!

Supplemental Information

Application Requirements:

• To be considered you must apply online at www.careers.wa.gov (Click on the APPLY button above).
• Attach a letter of interest describing how your experience and qualifications relate to the position profile and the position required, desired, and special requirements.
• Attach a resume describing your experience and qualifications.
• Provide three to five professional references - you may attach a document, use the References text field in the online application, or include it with your resume.
• Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
• Attach a copy of your college degree certificate or an unofficial copy of your transcripts. If you have questions regarding attaching this document please contact

. If you do not attach your college degree certificate or an unofficial copy of your transcript your application will not move forward in the application process. * Complete all supplemental questions.

• Candidates who move forward in the recruitment process may be contacted via email at

with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications. Questions? Please contact Celia Carriker at / (360) 902-1227or e-mail us at .

(DNR).
At DNR we approach our work through the lens of making Washington a better place environmentally and are dedicated to serving Washington\'s lands and communities through diversity, equity, and inclusion.
Our Vision - Our actions ensure a future where Washington\'s lands, waters, and communities thrive.
Our Mission - Manage, sustain, and protect the health and productivity of Washington\'s lands and waters to meet the needs of present and future generations.
Our Core Values:

• Safety and Well-Being -Our top priority is the safety of the public and our employees.
• Public Service -We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving - We solve our state\'s most pressing challenges through innovative thinking, dedication, and bold and creative vision.
• Leadership and Teamwork -We are committed to building leaders at all levels and building teams for success.

DNR provides excellent benefits, a few of which include:

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women\'s Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups,
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit

for more information. Additional Information:
This recruitment may be extended and may also be used to fill future similar vacancies for up to sixty (60) days.

DNR does not use the E-Verify system. For more information, please visit .

Veterans wishing to claim Veteran\'s preference please attach a copy of your DD-214, NGB-22, or other verification of military service. Please black out your social security number prior to attaching it. We thank you and are grateful for your service!

Equal Opportunity Employer: The Washington State Department of Natural Resources is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 522-2500 or email . Applicants who are deaf or hard of hearing may call through the by dialing 7-1-1 or 1-800-833-6384.

Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing or completing your application call NEOGOV toll-free at (855) 524-5627 or email .

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