Job Description

Description and Functions




Open Until Filled
GENERAL DESCRIPTION:

Come join one of the largest State agencies in Wyoming, the Wyoming Department of Transportation (WYDOT) to make a difference for the State of Wyoming and the traveling public! WYDOT is seeking an Accounts Receivable Accountant to join the Financial Services program in Cheyenne. This position is responsible for recording all of WYDOT\'s revenue and cash receipts in a timely manner and in accordance with state and federal laws, rules, regulations, and Generally Accepted Accounting Principles (GAAP). Joining our team is the first step to expanding your network and opportunities!

Cheyenne is a steadily growing community along the Front Range but still true to the history of the Old West. The city offers nearby access to mountain biking, skiing, hiking, fishing, hunting, and other outdoor activities. Cheyenne is also home to the "Daddy of \'em All" \xe2\x80\x93 Cheyenne Frontier Days \xe2\x80\x93 held the last week of July. Wyoming is one of only seven states with no state income tax.
This position offers:

• 
  Culture of public service and a commitment to work/life balance
• Health, Dental, and Vision Insurance
• State Retirement plan and additional savings opportunities (deferred compensation)
• Paid vacation, sick leave, and holidays
• **Limited time hiring incentive** Eighty (80) additional hours of incentive pay at the hourly rate of hire to be paid out at the end of the successful candidate\xe2\x80\x99s first month of employment
  • New hires and rehires who begin employment by June 30, 2023, will qualify for this limited-time incentive.

Human Resource Contact: 307-777-4467

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Record receipt of payment via checks, cash, ACH/wires, IETs, and credit card transactions into PeopleSoft following GAAP and WYDOT policies/procedures
• Record RMs, and CR documents in the State\xe2\x80\x99s accounting system, WOLFS
• Record deposit totals by transaction type in the State Treasurer\xe2\x80\x99s Deposit system
• Accept customer payment over the phone on outstanding amounts due to WYDOT and record them as appropriate
• Summarize and reconcile all agency deposits by the fund and GL revenue account for both WOLFS and PeopleSoft
• Perform Revenue Maintenance duties as required in both PeopleSoft and WOLFS
• Monitor NSFs received by the department with NSF Daily Bank Reports
• Reconcile Returned Payments weekly with Financial Services General Ledger
• Maintain subsidiary ledgers of various data needed for receivables and other programs within WYDOT and reconcile, when necessary, to the general ledger
• Utilize the federal Delphi-FAA, Delphi-USDOT, Delphi-FARS, IPP, WAWF, GTS-NHTSA, and ECHO-FTA drawdown systems on the Internet to request reimbursement of Federal funds.
• Assist in the development, documentation, and maintenance of all agency receivable accounting procedures to be used in both WYDOT\xe2\x80\x99s and the state\xe2\x80\x99s accounting systems
• Research and respond to inquiries from agency programs related to revenue receipts
• Collect payment for and distribute OWLS permits as notification is received from the OWLS program
• Provide excellent customer service as the Financial Services\xe2\x80\x99 point of contact for all banking and scanner issues for over 60 field locations
• Place orders with the State Treasurer\'s Office for additional banking supplies on behalf of field locations as requested
• Review and monitor all Bankruptcy notices received by WYDOT for possible inclusion of outstanding WYDOT debts
• Assist in providing required documentation to WYDOT\xe2\x80\x99s third-party collection agency as needed
• Serve as the primary contact for foot traffic to Financial Services, providing service or direction to the public and state employees as needed

Qualifications


PREFERENCES:

Preference may be given to candidates with a Bachelor\'s degree in Accounting.
Preference may be given to candidates with PeopleSoft and/or WOLFS (Wyoming Online Financial System) experience.

KNOWLEDGE:

• 
  Knowledge of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standard Board Statements (GASB), federal accounting regulations, state statutes, and WYDOT policies and procedures for revenues and cash receipts
• Knowledge of PeopleSoft, WOLFS, Microsoft Office, and Google\xe2\x80\x99s G Suite
• Ability to perform entry-level accounting and budget work for revenues and cash receipts
• Excellent customer service skills
• Ability to use logic and reasoning to identify problems, provide feedback and solutions, and follow through to a conclusion
• Ability to identify and consider the relative costs and benefits of decisions and make sound choices in action
• Ability to prepare clear, concise written sentences and paragraphs in process and procedure manuals and other work-related documents
• Ability to effectively communicate both in writing and orally to present information so it is appropriate for and understood by the audience
• Ability to manage time independently and effectively and to quickly change direction to meet critical deadlines

MINIMUM QUALIFICATIONS:

Education:
Bachelor\'s Degree (typically in Finance)
Experience:
0-1 year of progressive work experience (typically in Finance) with acquired knowledge at the level of an Accounting Technician
OR
Education & Experience Substitution:
3-4 years of progressive work experience (typically in Finance) with acquired knowledge at the level of an Accounting Technician

Certificates, Licenses, Registrations:
None

Necessary Special Requirements



NOTES:

• FLSA: Non-exempt
• The Wyoming Department of Transportation is a Drug-Free Workplace.
• E-Verify: WYDOT uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

Supplemental Information




045-WYDOT-Chief Financial Officer-Financial Services

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.



There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces and clean air, great recreational opportunities, and no State income tax to mention a few! In addition, the State of Wyoming offers State employees a very generous benefits package. Please click here for more information on the State of Wyoming employee benefits*.