Job Description

Initial Posting Date: 04/12/2023

Application Deadline: 05/14/2023

Agency: Department of Human Services

Salary Range: $7,630 - $11,802

Position Type: Employee

Position Title: Facilities Administrator/Business Operations Manager 3

:
Please join us for an informational meeting on Wednesday, April 26, 2023,
4 \xe2\x80\x93 5 PM. Information to join the meeting is located at the end of this posting.

We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency with the
Equity North Star as our guide toward our vision of an agency free of racism, discrimination, and bias. We believe that teams, in which everyone can show up as their full authentic self, are key to creating a thriving workforce that can better serve communities. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to apply.

Are you an experienced leader with skills to manage and supervise staff and statewide operations within an organization? Then, we want to hear from you!

The Oregon Department of Human Services (ODHS) seeks an executive-level Facilities Administrator/Business Operations Manager 3 to join our Office of Facilities Management (OFM).

We are looking for a leader committed to promoting and fostering a diverse and qualified workforce where individuals feel welcome, appreciated, and valued for all they bring to the organization. Our ideal candidate will instill practices rooted in equity and embracing diversity in managing, leading, and administering their duties. Additionally, the most qualified candidate will have high emotional intelligence (EQ), and are comfortable collaborating with, guiding, mentoring, coaching, and developing your employees. If you are a gifted leader and experienced with a holistic management approach and a belief in the power of proactive and collaborative data-inspired decision-making, we are looking for you!

Customer service is the highest priority. OFM serves both internal and external customers. Your customers will include people living in Oregon communities who are seeking services and being served by ODHS and the Oregon Health Authority (OHA). Our customers include, our Sovereign Tribal Nation partners, our community partners, the public, and our workforce. All of our customers and partners depend on this position to insure safe, trauma informed, functional and welcoming workplaces.

The Facilities Administrator will represent the department and speak for the Directors of both agencies, ODHS & OHA, in addition to Department of Administrative Services (DAS) leadership on facility-related matters before local planning commissions, state legislature, city and county governments, and other regulatory agencies.

We are looking for a leader who can see the future of facilities for the agencies and who will incorporate community and customer voices into conversations about existing and new spaces while finding innovative solutions to reducing our overall footprint and creating spaces where agency programs can come together to offer single point access for services.

As hybrid and remote working has become a significant component of our agencies, and our workplace capacity requirements are changing. We expect this to fundamentally influence workplace capacity planning. However, we still need to be able to meet the needs of those we serve in person as well.

We need a leader who supports innovations for in-person, remote, and hybrid work while fostering open communication and collaboration with local office leadership and communities across the state.

In this position, you will be expected to work with many interested parties to find solutions to create workspaces using a trauma-informed design and approach to ensure safety, and a welcoming and comfortable atmosphere that supports inclusion and belonging. These spaces must meet the needs of our employees and the people we serve and will require flexibility through the integration of virtual and diverse physical workplaces. Whether employees are in a hybrid working situation or not, our office-based organizations will need to ensure we are providing a safe and reliable workspace for them that enable collaborative work that allows them to connect with the people we serve, and the community, both physically and virtually with zero complications.

Your duties at a glance
The Facilities Administrator is an executive leader who will create a collaborative, equitable, and trauma-informed environment that empowers and supports a dynamic team of professionals. You will proactively develop strategies to recruit, retain and promote a diverse staff while demonstrating and recognizing the value of individual and cultural differences to create a work environment where the persons\' abilities are valued.

The Office of Facilities Management (OFM) is located within the ODHS Shared Services Division. Shared Services serves both ODHS and OHA through a service level agreement that includes management and oversight of costs, maintenance, and utilization of all ODHS and OHA buildings, furniture inventory, telecommunications, and collaboration with oversight of ODHS fleet vehicles with the ODHS Finance department and participating agency programs. OFM serves as the point of contact and coordinator for all issues related to ODHS and OHA leased facilities, DAS-involved building and renovation projects, and telecommunications.

In addition, this position represents ODHS and OHA as a liaison with all Tribal Nation partners in the State of Oregon on facility matters. Part of your duties will be to proactively communicate with and engage ODHS/OHA program managers and staff and represent the agencies and Directors at meetings and hearings, including but not limited to, testifying before County Commission meetings, City Council meetings, Planning Commission meetings, negotiations with landlords and developers, community partners and resolving issues between the department and other state agencies. You will also review, edit, and approve real property leases and space agreements.

What you need to qualify
EXPERIENCE AND EDUCATION
Seven years of supervision, management, or progressively related experience; OR four years of related experience and a bachelor\xe2\x80\x99s degree in a related field; OR
An equivalent combination of education, training, and experience.

Essential attributes
We are looking for candidates with:
Leadership/Management Style The ability to actively engage the OFM teams and ODHS and OHA employees at all levels of the organization. The successful person will be able to recognize potential, and support future career growth through professional development, mentoring, coaching, and inclusive communication, and collaboration. Creating a work environment based on the ODHS RiSE principles, the Equity North Star and through a trauma informed approach.
Servant Leadership leaders possess a serve-first mindset, focusing on empowering and uplifting those they manage and support. They are serving instead of commanding, showing humility instead of brandishing authority, and always looking to enhance the development of their staff members in ways that unlock potential, creativity, and a sense of purpose.
Proactive Communication with Internal and External Teams and Customers The ability to proactively and effectively articulate and exchange information with internal and external interested parties and partners. Strong public speaking skills in person and virtually (e.g., phone, video conferencing).
Innovation The ability to find new ideas, methods, and options in creating new, transforming existing spaces, and managing these spaces in a way that supports the agencies in alignment with the agency\xe2\x80\x99s vision, mission, and goals.
Stewardship The ability to responsibly manage resources and actively promote a culture in which those resources are effectively utilized.
Business Acumen Understanding of budget management with knowledge of or experience working in the public sector and knowledge of stewardship and policy, including MWESB and SDVBE, as an essential function. Should be able to prioritize and focus the spending on the most important things, experience with federal funding. The ability to manage human resources, financial, procurement, assets, and information resources effectively to meet the agency\xe2\x80\x99s and state\xe2\x80\x99s mission.
Accountability/Transparency Ability to hold self and others to high standards of honesty, transparency, and integrity. Demonstrated experience following through on action items, and meeting commitments made to management, partners, staff, and peers.
Experience with Universal, Inclusive, and Equity Focused Design The ability to collaboratively plan and transform/create spaces for users with the widest range of abilities and in the widest range of situations while making design choices that consider personal identifiers like disability, race, language, age, and gender and a focus on designing for groups that have been historically underrepresented or ignored.
Community Partnership/Community Engagement/Equity The ability to consider and appreciate multiple perspectives, backgrounds, and values and integrate them throughout the organization, creating opportunities to achieve organizational goals effectively. Prior lived or working experience supporting indigenous, refugee, and immigrant populations.
Experience in trauma-informed design The ability to integrate the principles of trauma-informed care into the design to create physical spaces that promote safety, well-being, and healing. This requires realizing how the physical environment affects identity, worth, and dignity, and how it promotes empowerment.
Professionalism and Relationship Building Demonstrated experience exhibiting professionalism (which includes competence and knowledge of the body of work, conscientiousness, integrity, respect, emotional intelligence, appropriateness, and confidence) in working with others internally, as well as with those at different position levels and building and sustaining relationships in which people know and trust you.

Please be sure to clearly describe how you meet these attributes within your cover letter and resume. These attributes will be used to determine which candidates will be selected to move forward in the process.

Oregon Department of Human Services (ODHS), A place to belong and make a difference!

• When you join the
  ODHS , you join a community of over 10,000 employees dedicated to serving and helping Oregonians achieve well-being and independence through opportunities that protect, empower, respect choice, and preserve dignity.
• Connect with ODHS Employee Resource Groups (ERGs) and find a place to belong, build community and participate in shared learning. ERGs are employee-driven committees that support each other as well as the ODHS\xe2\x80\x99 overall mission and vision.
• We are committed to building an antiracist and equitable agency. Equity is foundational to our role as a human services agency, and we are committed to integrating equity into all we do. The
  Equity North Star has four points that explain the agency\'s equity, inclusion, and racial justice goals.
• We know that life is unpredictable and ODHS cares about keeping you well. Enjoy a work-life balance, 11 paid holidays a year, flexible work schedules, and
  competitive benefits packages including health, dental, vision, and much more!

Working conditions

• 24/7 Coverage with evening and weekend work required at times.
• Occasional travel
• Frequent meetings and deadlines; frequent dealing with complex political issues; frequent contact with external and internal stakeholders; extensive work hours may be required during budget development, legislative sessions, and during times of turmoil identified by the Director.
• Must be able to work in a noisy, open office environment, as well as teleworking to ensure operational continuity.
• Communicate with diverse audiences by telephone, in person, and in writing to gather/provide information & take appropriate action.
• Work independently with minimal supervision.
• Work with data, technical information, and computer systems for long periods.

Application instructions & requirements
Your work history profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and demonstrate your skills, lived and/or work experience that shows you are an excellent candidate for the position.

• Required: A cover letter that demonstrates how you meet the Minimum Qualifications, and essential attributes, listed. We read every letter submitted to help us understand your experience related to the position.
• Please upload a resume and complete the work history profile. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
• Current State of Oregon employees: Apply via your employee Workday account.
• If you are not a current State of Oregon employee, view this
  application instructional video .
• After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process.

Additional requirements

• Finalists for this position will be subject to a computerized criminal history and abuse check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.
• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security\xe2\x80\x99s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
• Within 60 days of hire, you will be required to complete the Criminal Justice Information System (CJIS) training and gain Level 4 CJIS clearance.

Helpful information

• This position is a Management Service supervisory position and is not represented by a union.
• This recruitment may be used to fill future vacancies.
• Have questions about Workday, and want some tips on understanding the state application process? Check out our
  Oregon job opportunities page.
• If you need accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact Crystal Marion via email at
  crystal.r.marion@odhs.oregon.gov or call 503-752-0398. Please be sure to include the job requisition number.

To learn more about the position, join us on Wednesday, April 26, 2023, 4-5 PM
Join ZoomGov Meeting

https://www.zoomgov.com/j/1604955087?pwd=TlNVd1pRNE43SmY4MktqKzZhTGlLZz09

Meeting ID: 160 495 5087
Passcode: 922884
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