EXECUTIVE ASSISTANT
SUMMARY DESCRIPTION With minimum supervision, performs difficult and highly responsible secretarial work requiring the frequent exercise of independent judgment in applying and interpreting District or department policies, regulations and procedures. May act as a lead person and supervise other clerical/secretarial employees who maintain the support functions of the organizational entity. Incumbent performs related work as required. DISTINGUISHING CHARACTERISTICS The duties and responsibilities of the class reflect knowledge of the overall District operations. A high degree of familiarity with District policy, regulations and operation procedures is required. The complex program activities cover a broad range of responsibility and require precise coordination of work, frequent interpretation of policy, regulation and overall District operation practices. Public and elected official contact is frequent, requiring high level interpersonal communication skills. An individual in this position must be well informed on District activities and be able to communicate the position and/or policy of the District as required. EXEMPLARY DUTIES/RESPONSIBILITIES Serves as a primary resource person to administrative and non-administrative employees in areas of the division\'s responsibility; calendar maintenance for assigned administrator(s); interprets appropriate District policy and regulations for employees and the general public; performs the secretarial administrative duties of the position and may supervise and assign subordinate clerical employees; conducts research and prepares reports of diversified nature relating to administrative problem-solving, decision-making and policy matters; assists and advises division administrative staff in all matters related to the operation of the department; refers inquiries to the appropriate individual or department, researches and assembles amplifying information where necessary; examines forms, reports, files or other documents for accuracy and completeness and resolves errors and omissions; prepares and insures the timely completion of department reports and activities and may personally research background information, statistical data and other information; prepares purchase orders, claims and payrolls; and maintains financial and statistical records. The individual must also be highly proficient in computer applications in Microsoft Office including Outlook, Word, Excel, PowerPoint, in addition to being able work with computerized accounting systems. EMPLOYMENT STANDARDS Education/Experience: Any combination of education and experience that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and experience would be:
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