Job Description

Boulder Valley School District is committed to create challenging, meaningful, and engaging learning opportunities so that all children thrive and are prepared for successful, civically engaged lives. Our comprehensive and innovative approach to education ensures that each student meets expectations relative to intellectual growth, physical development and social emotional well-being. The district covers approximately 500 square miles and serves the communities of Boulder, Erie, Louisville, Lafayette, Superior, Broomfield, Nederland, Ward, Jamestown and Gold Hill. Website: BVSD. Location: US:CO:BOULDER Department: Deputy Superintendent
Position Title: Executive Assistant Position Start Date: June 12, 2023 Position Type: Office Professionals FTE: 1.0 - 40 hours per week - Regular, ongoing Work Schedule: 261 Days - 12 Months Pay Range:*$26.76 - $36.15 Closing Date: April 27, 2023

Summary:

Assist in coordinating all support activities for the Deputy Superintendent and Assistant Superintendent of Schools.

Responsibilities:

• Provide administrative support by identifying and prioritizing incoming information and requests, serving as the department\xe2\x80\x99s primary contact person for administrators, School Office Managers supervisor\xe2\x80\x99s direct reports, other departments, staff and community.
• Develop and promote good relations as a department resource with respect to district and school issues, policies and procedures. Maintain a safe and secure working environment.
• Preparing, researching and gathering information for special projects and other related materials and documents that may be of a highly confidential nature.
• Coordinates projects: complies, synthesizes, analyzes, writes and formats reports, forms, submissions and other requested data.
• Coordinate administrative duties, including but not limited to: managing phone calls, answering inquiries, follow through on requests, solving non-routine problems; scheduling appointments, maintaining calendars; processing mail; coordinate logistics of meetings, conferences and workshops; attend meetings to participate and/or take notes, prepare agendas and announcements.
• Create, administer, track attendance and report Professional Development.
• Draft confidential correspondence based on district policies/procedures or verbal direction. Compile and disseminate information for district-wide use, which may include updating the website. Create or write responses and reports to the Board of Education.
• Coordinate the collection of pertinent data in the preparation of various presentations, responses and reports to the Board of Education, Superintendent and executive cabinet administrators.
• Perform budgetary and accounting functions as necessary.
• Responsible for bookkeeping, accounting, and financial functions utilizing the district financial system
• Anticipate and develop new systems and procedures for creating efficiencies. Oversee department office equipment repairs and supplies as needed.
• Perform other duties as assigned.

Qualifications:
Required:

• High school diploma plus 2 years of additional education or equivalent training
• Minimum of five years experience in general office occupations and computer experience.

OR

• 
  Minimum of four years experience as an administrative assistant.
• High School Diploma or equivalent
• Communicate (read, write, and speak) in English
• Completed and submitted BVSD online application

Preferred:

• Knowledge of district policies and procedures
• Knowledge of office practices
• Ability to make decisions in accordance with rules, regulations, policies, and procedures
• Advanced computer knowledge and experience, including Microsoft Office and Google Suite
• Strong interpersonal skills and ability to function under pressure in a pleasant and personable manner
• Ability to manage multiple priorities and tasks with frequent interruptions
• Positive communication, interaction and work experience with diverse individuals
• Positive communication, interaction and work experience with diverse people
• Basic bilingual english/spanish

Salary Information:

Salary Placement varies according to experience and education.

• Pay range listed above is for employees newly hired to BVSD or current BVSD employees that are new to the employee group (existing employees currently in this unit please refer to the pay range on the appropriate salary schedule). BVSD engages in a salary placement process vs. a salary negotiation process. This information is provided in compliance with the Colorado Equal Pay for Equal Work Act and is the company\'s good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience and education. All salaries are set by Human Resources based on a review of qualifications compared to the requirements on the job description; therefore listing all related education and experience on your application is recommended.

Application and Selection Procedure:

• External Candidates: Apply on-line at jobs.bvsd
  
• Current BVSD Employees: Must apply through the INFOR portal
  
• If you do not have internet access, a computer is available in the Human Resources Division, Education Center, 6500 E. Arapahoe, Boulder, Colorado.
  
• Applications are reviewed to match candidates with position qualifications, with a limited number selected for interviews. For the final selection, employment is contingent upon successful completion of the post-offer screening process, including a background check and possible medical examination.
• 
  The Boulder Valley School District is an equal opportunity educational institution and does not unlawfully discriminate on the basis of race, color, ethnicity, sex, gender identity/expression, national origin, creed, religion, age, sexual orientation, disability or veteran status in admission or access to, and treatment and employment in its educational programs or activities. Inquiries or complaints: BVSD Legal Counsel - 720-561-5903; Office for Civil Rights - http://www2.ed.gov/about/offices/list/ocr/addresses.html