Benefits:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

For more information on the Paul G. Allen School of Computer Science & Engineering, visit the Allen School website.



As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Paul G. Allen School of Computer Science & Engineering at the University of Washington educates tomorrow\xe2\x80\x99s innovators, conducts cutting-edge research in core and emerging areas of the field, and leads a broad range of multi-disciplinary initiatives that demonstrate the transformative power of computing. Consistently ranked among the top computer science programs in the nation, the Allen School is widely recognized for its success in promoting diversity and for the impact of its research and teaching across our region and around the globe. The Allen School occupies two spectacular buildings \xe2\x80\x94 the Paul G. Allen Center and the adjacent Bill & Melinda Gates Center \xe2\x80\x94 located at the heart of the UW campus in Seattle.

The Allen School has an outstanding opportunity for an Events Coordinator.

The Events Coordinator (payroll title: Conference Coordinator 2) provides programmatic and event support to the faculty, students, and staff in the Paul G. Allen School of Computer Science & Engineering. The person in this position will help establish and maintain high-quality customer service for events under the School\xe2\x80\x99s branding, providing consistency and professionalism as the public face of the School.

Working closely with the Events team and budget staff, this position will coordinate events in Allen School space and externally. This position will report to the Assistant Director of Events; direction for specific events will be provided by the requesting Grants Manager or Principal Investigator.

This position will independently plan and coordinate all arrangements for repeat conferences, seminars, meetings, and short courses for the Allen School\xe2\x80\x99s student services teams and community partners. He/she will compile event materials, coordinate registration, make facility arrangements, negotiate services and costs, develop conference budgets, and process billing. He/she will participate with the program leader in program development. This position has delegated decision-making authority in areas such as planning and management of events.

The position will manage at least 60 events annually, and this number is expected to increase with the School\xe2\x80\x99s recent growth. Typical events may include but are not limited to the following: retreats, job fairs, and prospective student activities; conferences and workshops; and other events as assigned.

DUTIES AND RESPONSIBILITIES
Help create event schedules; Utilize project management systems to plan and track details, and to ensure compliance with School and UW policies and procedures.
Negotiate services and costs; develop contracts.
Plan and develop conference operations budget.
Process billing, speaker fees, and other fiscal transactions; approve expenditures within program plan.
According to the program plan, schedule meeting rooms, facilities, meals, lodging, and media equipment.
Serve as primary contact with program participants.
Represent the program to visitors, participants and/or members of the public.
Provide information regarding event activities and perform a variety of public relations functions.
Compose relevant printed materials; edit materials for accuracy, appearance, readability, and style.
Perform complex word processing tasks such as merging and sorting, integrating text with graphics, spreadsheet and database files, uploading and downloading and creating footnotes and outlines.
May coordinate hiring and supervision of temporary staff for major events. Delegate tasks to ensure efficient and accurate completion.
Triage incoming event and room reservation requests (under supervision of the Assistant Director of Events).
Coordinate maintenance of events spaces and ordering of events supplies.
Perform related duties as required.

MINIMUM REQUIREMENTS
High School graduation or equivalent, with four years of progressively responsible work experience involving public contact, such as sales, promotion, public information or in the hospitality industry. Equivalent education/experience may be substituted.





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Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
COVID-19 VACCINATION REQUIREMENT Employees of the University of Washington are required to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.