Job Description

Job Summary:

The part-time Event Coordinator, working under the HL! Event Services Manager, will be responsible for assisting in the planning, coordination, and execution of assigned events from conception to completion. This includes managing event logistics, coordinating with vendors, and providing on-site support to ensure all events run smoothly and successfully. The ideal candidate is professional, highly organized, creative, and capable of juggling multiple priorities in a fast-paced environment while working cross-functionally with all HL! Departments.

Responsibilities:

Event preparation: assist in planning event details, including developing event concepts, creating timelines, booking venues, and coordinating catering and audiovisual services.

Logistics coordination:

Manage and track event materials, signage, and giveaways, and handle communication with speakers or participants.

On-site execution:

Oversee day-of event operations, including setup, registration, and teardown. Act as a point of contact for staff, vendors, and attendees to resolve any issues.

Administrative tasks:

Handle event-related invoices, process payments, and maintain accurate records of event activities.

Post-event evaluation:

Conduct post-event evaluations to collect feedback and assess successful metrics to identify areas for improvement.

Other duties may include:

Represent HL! at fairs, expos, meetings, conferences and networking events. Conduct market research and database analysis. Attend staff meetings and work with HL! Staff on organizational initiatives. Other duties as assigned.

Qualifications

:

5+ years of experience in event planning and coordination Ability to manage event logistics and coordinate with vendors Capability to provide on-site support during events Must be located in commutable distance to Plainfield, Indiana, United States Excellent communication and interpersonal skills Adept at conflict management Exceptional customer-service skills Highly proficient in building long-term relationships with clients, vendors, and team members Strong organizational and time-management skills, with keen attention to detail. Strong project management skills with proven ability to direct others to accomplish tasks. Creative problem-solving ability and grace under pressure. Ability to work independently and manage multiple tasks and deadlines effectively. High school diploma or GED 5 years+ previous event-planning experience Proficiency in Microsoft Teams, Microsoft Office Suite (Word, Excel, PowerPoint) is required.

Who We Are:

Hendricks Live! is a nonprofit arts and entertainment venue whose mission is to create memorable experiences for central Indiana's diverse communities by presenting, producing, and hosting exceptional art, entertainment, and community events.

Located less than 30 minutes from Indianapolis, Hendricks Live! is an integral component of the Town of Plainfield's Downtown Redevelopment Plan to protect the long-term future of its historic downtown. One of Indiana's most enterprising towns in one of its fastest growing counties, Plainfield is home to an expanding diverse population, award-winning schools, exceptional healthcare, and extensive shopping and outdoor recreation opportunities.

Featuring a 600-seat performance hall, 150-seat event space, and public art galleries, Hendricks Live! is a premier community, art, and entertainment venue in west central Indiana. Showcasing the work of local, regional, and national artists. Hendricks Live! spotlights the best of Hendricks County while bringing the best to Hendricks County. The program calendar includes a variety of creative styles and disciplines including classical, jazz, country and pop music, theatre, dance, film, comedy, and special events.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 8 - 29 per week

Ability to Commute:

Plainfield, IN 46168 (Preferred)
Ability to Relocate:

Plainfield, IN 46168: Relocate before starting work (Preferred)
Work Location: In person