Job Description

EEO/AA/F/M/VET/DISABLED

JOB SUMMARY: Responsible for assisting in the administration of the Human Resources Office in the processing and maintenance of employee personnel records, new employee in-processing, and orientation.

EDUCATION AND EXPERIENCE:

Completion of college-level course work in Human Resources, Psychology, Sociology, Speech, Communication, or a related field; some experience with the maintenance of Human Resources records, provision of administrative support, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.

Requirements

Must possess or be able to immediately obtain a valid Arkansas Driver\'s License.

Employment is contingent upon the successful completion of a criminal background check.

ESSENTIAL JOB FUNCTIONS:

• Receives and processes all employee status change requests and HR actions submitted via the Human Resources Information System (HRIS); reviews for accuracy and completeness.
• Verifies data on employee status change requests and HR actions for accuracy and compliance with policies and procedures; forwards to supervisor for review as needed.
• Researches and resolves any issues resulting from errors on status change requests and HR actions; communicates solutions to appropriate staff.
• Maintains a computerized listing of positions within Pulaski County and current incumbents within those positions; researches and resolves discrepancies.
• Establishes and maintains personnel files ensuring accurate storage of employee data.
• Researches and implements changes to Human Resources record-keeping processes and procedures mandated by statute or policy.
• Verifies new hire HR actions to ensure the position was advertised and the employee hired was an applicant for the appropriate position; verifies appropriate documentation was received and entered into the HRIS system.
• Develops and conducts portions of new hire orientation, reviewing the completion of employment forms and the Pulaski County Personnel Policy.
• Schedules all new employees for orientation by contacting appropriate departments and ensuring proper notifications are sent to the employee and supervisor; schedules Zoom meetings and sends invitations.
• Assigns new hire checklists in the HRIS and ensures timely completion of required forms and documentation.
• Reviews employee Employment Eligibility Verification Form (Form I-9) and supporting documentation to ensure compliance with applicable laws and regulations; confirms eligibility for employment using the E-Verify system.
• Compiles data and prepares bi-annual EEO-4 report; forwards to supervisor for review.
• Prepares various statistical and narrative reports utilizing the HRIS and Payroll systems, employment records, the internet, and other sources.
• Provides information and answers questions for employees regarding the use of the HRIS system, completion of employment forms and documents, completion of HR actions, and other similar inquiries.

SECONDARY DUTIES AND RESPONSIBILITIES:

• Compiles records needed to respond to Freedom of Information Act requests related to employee records and files.
• Completes requests for information related to unemployment insurance claims; forwards to supervisor for review as required.
• Completes special projects in the direction of the Human Resources Director or supervisor.
• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• Good knowledge of personnel record-keeping practices and procedures.
• Good knowledge of office practices, procedures, equipment, and terminology.
• Good knowledge of Human Resources Information Systems.
• Good knowledge of Microsoft Office software, including Word, Excel, and PowerPoint.
• Good knowledge of basic mathematics.
• Ability to establish and maintain detailed and accurate records and files.
• Ability to establish and maintain effective working relationships with other County employees.
• Ability to conduct research and compile results in meaningful reports.
• Ability to use critical thinking and problem-solving skills to identify and resolve problems and discrepancies encountered.
• Ability to prepare material for oral and written presentations.
• Ability to communicate effectively both in person and in writing.
• Skill in the operation of a computer.

PHYSICAL REQUIREMENTS:

• Ability to communicate verbally individually and to groups in person and by telephone.
• Digital dexterity is necessary for keyboard operation.
• Visual acuity is necessary for the use of computer screens.
• Ability to lift and carry loads up to 10 pounds.

About the Central Arkansas Workforce Development Area

The Central Arkansas Workforce Development Centers specialize in recruiting and placing skilled professionals in a variety of industries on behalf of employers in Central Arkansas. We help people find jobs and provide workforce solutions to businesses.

CAPDD/Arkansas Workforce Center is an \xe2\x80\x9cequal opportunity employer/program,\xe2\x80\x9d and \xe2\x80\x9cauxiliary aids and services are available upon request to individuals with disabilities.\xe2\x80\x9d Arkansas Relay Service: 1-800-285-1121 (Voice) 1-800-285-1131 (TDD) or TDD 711.

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Central Arkansas Workforce Development Area