Position Details

Position Details



About the Institution

Indiana State University is a world-class center of higher education, located in Terre Haute, Indiana, and serving a multi-state region that stretches from Indianapolis to St. Louis, Chicago, Louisville, Cincinnati, and beyond. It has been recognized by the Princeton Review as among the best universities in the Midwest.
Indiana State is a beautiful, pedestrian-friendly campus located within walking distance of local shops, restaurants, and activities in Terre Haute\xe2\x80\x99s historic downtown district. Situated near the Indiana-Illinois border, the campus is about an hour\xe2\x80\x99s drive from Indianapolis and within a few hours of other major metropolitan areas.
Indiana State, one of the most diverse campuses in Indiana, is a welcoming community of students, faculty, and staff representing most U.S. states and many countries around the world. There are more than 260 student-run organizations offering activities and entertainment throughout the year, along with 15 NCAA Division I athletic teams, a first-rate student recreation center with numerous classes and recreational sports programs, and a Performing Arts Series and University Speakers Series that bring national touring productions and speakers to campus.
Indiana State is a place of belonging where students, faculty, and staff learn and thrive together. Join our Sycamore family!


Comments to Applicants
Candidates must be eligible to work in the U.S. for other than practical training. The university will not provide visa sponsorship for this position.

This position is open until filled. The review of applications will begin on April 11, 2023 and will continue on a rolling basis until the position is filled.


Job Title
Registration & Records Specialist


Department
Office of the Registrar


Work Schedule
Monday \xe2\x80\x93 Friday 8:00-4:30 Extended hours as needed


Notice of Vacancy Number
23-00095


Desired Start Date



Open Date
03/28/2023


Close Date



Open Until Filled
Yes


Job Category
Staff-Non-Exempt


Job Type
Staff - Full-Time


Pay Grade
6


Hourly Rate or Salary Range
$15.38/hr


Benefits Associated with this Position

• Sick Leave: Accrues at a rate of 12 days per fiscal year with unlimited accumulation.
• Life Insurance: The coverage amount is based on two and one-half times appointment salary rounded up to the next whole thousand with a maximum coverage of $100,000 and includes the same amount of Accidental Death and Dismemberment benefits. The University currently pays the entire cost of coverage.
• Medical, Dental and Prescription Drug Coverage: The cost of coverage is shared between employees and the University. Rates are determined by participation in Wellness Program and use of tobacco products. Coverage is available on the first of the month following appointment date.
• Public Employees Retirement Fund (PERF): The employee share of three (3) percent is paid by ISU. The employer (ISU) share is actuarially determined annually by the State of Indiana. There is no cost to the employee. A minimum of ten (10) years of service is required for PERF vesting. PERF has several investment options from which to choose. Note: For individuals who are receiving PERF Retirement, contributions may not be made.
• TIAA Auto Enroll: New employees are automatically enrolled in a tax deferred retirement program at hire: three (3) percent is deducted before taxes for the program to facilitate retirement planning. Employees may opt out of the program within 90 days.
• Long Term Disability Coverage: Employees are eligible after three (3) years of continuous, regular employment with the University. This policy guarantees approved disabled employees a 66 2/3 percent income protection (from all sources) after 180 days of continuous total disability. Immediate participation is available for current members of a comparable group disability insurance program within 90 days prior to ISU employment and that would have provided income protection upon disability for at least five years.
• Fee Waiver Program: For the employee, spouse and dependent children: Staff may enroll in up to 18 hours of course work each academic year at a reduced rate. Spouses may enroll in 15 semester hours each academic year with 80% of qualified tuition waived. Dependent children of regular full-time staff who are full-time degree seeking undergraduate students at ISU may receive a fee waiver of 80% of qualified tuition for up to a total of ten (10) semesters.
• Vacation: Employee accrues 10-20 vacation days per year based upon years of service.
• Convenience Day: Employees have one per fiscal year to use.

Optional Benefits

• Voluntary Life Insurance: Additional amounts of life insurance may be purchased on employee, spouse and dependent children.
• Voluntary Vision Plan: May enroll within the first 31 days of employment date.

Job Summary/Basic Function
Under general supervision, provides moderately complex processing and clerical duties in support of the Office of Registration and Records.


Specific Responsibilities



Required Relevant Education & Experience Education: High School diploma or GED; Experience: 1-2 Years. Will consider student assistants or graduate assistants who have worked in a business or college/university office.



Required Field(s) of Study
NA


Preferred Relevant Education and Experience



Supervisory Responsibilities
This job has no supervisory responsibilities.


Required Certificates, Licenses and Registrations



Other Required Certificates, Licenses and Registrations



Preferred Certificates, Licenses and Registrations



Preferred Other Certificates, Licenses and Registrations



Knowledge, Skills and Abilities



Other Knowledge, Skills and Abilities Analytical skills



Qualifications & Disclaimer To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The information on this description is designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.



NCAA Guidelines All employees and staff of ISU are bound by all NCAA, Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith. For more complete information on the duties and obligations of ISU employees and staff in this regard, employees and staff should contact the Compliance Office in the ISU Athletic Department.

No ISU employee (whether paid or a volunteer) shall knowingly influence others to furnish the NCAA or an ISU investigator/compliance officer false or misleading information concerning an individual\xe2\x80\x99s involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation. Failure to abide by this term of employment shall constitute unethical conduct as defined by the NCAA and may result in immediate suspension and/or termination of the employment relationship with ISU.



Position Reappointment Required
No


Job Duties



Essential Duties and Responsibilities Performs other duties as assigned.




Essential Duties and Responsibilities Represent ISU at recruitment/informational events.




Essential Duties and Responsibilities Utilize and assist with upgrades to student information systems and multiple software packages.




Essential Duties and Responsibilities Participate and develop documentation and training programs for office and campus use.




Essential Duties and Responsibilities Cross-train with other office positions and provide back up as needed. Provide office coverage as needed.




Essential Duties and Responsibilities Deliver consistent and value added service to customers. Perform daily operations of the office: registration activities, curriculum activities and transfer articulations, student and academic record maintenance, transcript production and audits, withdrawal, cash and credit card balancing, Veteran certification, immunization records, Sycamore Express, Clearinghouse and enrollment /degree verifications, graduation and commencement activities etc\xe2\x80\xa6




Essential Duties and Responsibilities Ensure compliance to standard operating procedures, guidelines, and university/federal policy regarding data collection and student academic records. Responsible for establishing and maintaining the integrity and confidentiality of student academic records.




Essential Duties and Responsibilities Assist with verification of academic course fees and tuition.




Essential Duties and Responsibilities Assist with academic class schedule, pre-registration and registration functions, preparation and dissemination of university final grading functions, etc?