Job Description

Duties

APPLICANTS PLEASE NOTE: This announcement is open for five (5) workdays or until the first 75 applications have been received. This announcement will be removed from USAJOBS at midnight, the day the set number of applications has been received.

This position is located in the Agency for Healthcare Research and Quality, Office of Management Services, Division of Contracts Management. This position is 100% virtual and the US location is negotiable after selection. Work sites outside of the U.S. are prohibited.

Your salary will be based upon the locality pay of your work site after selection.

Examples of Locality Pay Rate based on the selectee\'s location:

• NEW YORK-NEWARK, NY-NJ-CT-PA (GS-13 Salary Range is $115,118 - $149,651)
• ATLANTA-ATHENS-CLARKE COUNTY-SANDY SPRINGS, GA-AL (GS-13 Salary Range is $104,008 - $135,209)
• DALLAS-FORT WORTH, TX-OK (GS-13 Salary Range is $106,841 - $138,891)
• KANSAS CITY-OVERLAND PARK-KANSAS CITY, MO-KS (GS-13 Salary Range is $99,916 - $129,889)
• SAN JOSE-SAN FRANCISCO-OAKLAND, CA (GS-13 Salary Range is $121,873 - $158,432)

For salary information based on locations, please visit this link to the OPM 2023 salary tables .

As a Contract Specialist, you will serve as a senior Contract Specialist with responsibility for pre-award and post-award functions involving highly specialized procurements of significant importance to the Agency.

Your major duties and responsibilities may include:

• Working with the program to establish acquisition plans which include the identification of applicable clearances and the establishment of milestones for each acquisition.
• Preparing solicitation documents which incorporate required Federal Acquisition Regulations (FAR) and HHS policies and provisions; requirements for technical proposals; cost data requirements; and all other required data.
• Performing cost/price analysis, including review of cost breakdowns to determine reasonableness and conformance to applicable regulations, directives and policies.
• Establishing negotiation strategies and leads negotiations to obtain the most favorable terms and conditions for the government.
• Performing all contract administration functions ensuring contractor compliance with contract provisions; negotiates and prepares all contract modifications; and prepares all documents relative to the close-out of contracts.

NOTE: Do not cut and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

Requirements

Conditions of Employment

• U. S. Citizenship is required.
• Males ages 18 through 25 must be registered with the Selective Service.
• Employment is subject to the successful completion of the pre-appointment process (i.e., background investigation, verification of qualifications and job requirements, completion of onboarding forms, submission of required documents, etc.)
• PHS Commissioned Corps applicants must submit current personnel orders.
• This position has an education requirement - transcripts are required.
• A one year probationary period may be required.
• Position is not in the Bargaining Unit.
• Drug Screening is not required.
• Recruitment incentives are not authorized.
• Student loan repayment incentive is not authorized.

Qualifications

THESE QUALIFICATION REQUIREMENTS MUST BE MET BY THE CLOSING DATE: 04/25/2023

QUALIFICATION REQUIREMENTS:

To qualify for this position at the GS-1102-13 grade level, you must meet all of the following requirements and provide all required supporting documentation by the closing date of the announcement.

OPM INDIVIDUAL OCCUPATIONAL REQUIREMENTS FOR CONTRACTING SERIES, 1102:

1. Education: You must have completed a 4-year course of study leading to a bachelor\'s degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. You must provide unofficial transcripts as verification that you meet this education requirement by the closing date of this announcement.

Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade.

2. Training: Completed all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4-years of experience in contracting or related positions. At least 1 year of that experience must have been specialized experience comparable in difficulty and responsibility to at least the GS-12 grade level in the Federal service as, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position.

In addition to the OPM Education requirements above, to qualify for this position at the GS-13 level, your resume must clearly demonstrate that you have one full year of the minimum qualifying experience comparable in difficulty and responsibility to at least the GS-12 level in the federal service.

MINIMUM QUALIFYING SPECIALIZED EXPERIENCE is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled. To be creditable, an applicant\'s one full year of specialized experience must demonstrate the knowledge, skills, and abilities necessary for successful job performance .

Examples of minimum qualifying specialized experience equal to the GS-12 level include performing the following types of tasks on a regular and recurring basis:

• Performing pre-award and post-award contract administration and cost and price analyses; AND
• Preparing all documents necessary for contract awards and contract file documentation.

Experience refers to paid and unpaid experience, including volunteer work done through National Service Programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.

TO PREVIEW THE OCCUPATIONAL ASSESSMENT QUESTIONNAIRE, please click on the following link: https://apply.usastaffing.gov/ViewQuestionnaire/11928453

Education

This position has an education requirement. You must submit a copy of your transcripts (or a list of your courses including titles, credit hours completed and grades) to document that you have met the education requirement. Unofficial transcripts will be accepted in the application package. Official transcripts will be required prior to your starting work.

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov.

Additional information

HHS is an equal opportunity employer. Selection for this position will be based solely on merit without regard to race, color, religion, age, gender, national origin, political affiliation, disability, sexual orientation, marital or family status or other differences.

• Security and Background Requirements: If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant\'s successful completion of a background security investigation and favorable adjudication. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.

• E-Verify: AHRQ participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their social security numbers.

• Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.

• Creditable Service: A newly appointed or reappointed employee may receive service credit for annual leave for prior work experience directly related to the duties of the position being filled. The use of this service credit is at the discretion of the selecting official and must be finalized prior to selectee\'s entrance on duty. For more information, please click here.

• Financial Disclosure: This position requires you to file a public or confidential financial disclosure report prior to receiving a final offer letter as well as within 30 days of your appointment. This will require you to report information such as recent sources of income, financial interests you hold, and outside activities you participate in, as well as similar information from a spouse or any dependent children. If you have questions, please contact AskHR@hrsa.gov.

• Benefits
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above. This is a Direct-Hire Authority position, traditional rating and ranking of applicants does not apply to this vacancy. Veterans\' Preference does not apply to direct hire recruitment procedures.

Your application will be reviewed to ensure that you meet the minimum qualification requirements for this position. All applicants who meet the minimum qualifications will be referred for consideration in accordance with the Office of Personnel Management Direct Hire Authority.

Additional selections may be made for similar positions across the Department of Health and Human Services (HHS) within the local commuting area(s) of the location identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) at HHS. Clearance of CTAP/ICTAP will be applied for similar positions across HHS.

To determine your qualifications and referral status, we may review your resume and supporting documentation and compare it against your responses to the vacancy questionnaire. Ensure you support your self-ratings by the information you provide in your application. We may verify or assess your qualifications at any time. Inflated or unsupported qualifications may affect your rating. Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy. Persons listed as having knowledge of your past accomplishments or experience in your application may be contacted for verification purposes at any time. Verification may, but need not, begin prior to receiving an offer.

Please follow all instructions carefully. Errors or omissions may affect your eligibility.

• Benefits
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you\'re a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you\'re eligible under their policies. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact either HRSA\'s Office of Human Resources at (301) 443-3780 or by email: askhr@hrsa.gov or HRSA\'s Reasonable Accommodation programs at (301) 443-2538 or by email: RA-Request@hrsa.gov. You must contact the Reasonable Accommodations Program prior to the closing date of this announcement to receive assistance. The decision on granting reasonable accommodation will be made on a case-by-case basis. Hours of operation: Monday through Friday 7:30AM to 4:00PM EST (except Federal holidays).
  
  Submission of a resume alone is not a complete application. To apply for this position, you must provide a complete online Application Package which includes:
  
  1. A current Resume - For resume writing guidance, please visit USAJOBS Resources Center or view their video tutorial. Your resume must thoroughly describe how your skills and experiences align to the criteria defined in the "Qualifications" section of this announcement and it must support your responses to the assessment questionnaire. We cannot assume you have performed the necessary experience required for this position regardless of your employment history or academic career. To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builder.
  If you choose to use your own resume, curriculum vitae, or any other written form you choose, then you must ensure it contains all of the required information and you organize it so we can associate the following information for each experience/position:
  
  • Job title
  • Name of employer
  • Beginning and ending dates of employment (month/day/year format)
  • Hours worked per week. We will assume full-time unless otherwise stated. We will prorate part-time employment in crediting experience.
  • Detailed description of job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable)
  • Your resume must show the series and grade or equivalent for all federal positions you have held (if a federal position).
  
  You must also ensure that the duties performed are clearly matched to each period of employment.
  Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages linked on your resume or cover letter to determine your qualifications.
  
  2. A complete Assessment Questionnaire
  
  3. Other supporting documents to be submitted with application:
  • Personnel Orders: PHS Commissioned Corps Officers must submit a copy of latest personnel orders in lieu of SF-50.
  • College Transcripts or other official documentation from the qualifying educational institution showing that you meet the eligibility requirements for this program, as described in the "Qualifications and Evaluations" sections of this announcement. (if the position has a positive education requirement, or you are qualifying on the basis of education).
  
  For R\xc3\xa9sum\xc3\xa9 and Application Tips visit the USAJOBS Resource Center.
  
  The complete Application Package must be submitted by 11:59 PM (EST) on 04/25/2023.
  

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  
  Need assistance with the Federal application process? This video will provide you with an overview of the Federal application process for positions in the competitive civil service using USAJOBS. Please click the link to view How to Apply for Federal Jobs - YouTube
  
  To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (EST) on 04/25/2023 to receive consideration.
  • To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
  • Click the Submit My Answers button to submit your application package.
  • It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
  To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
  
  To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
  
  If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
  
  Career Transition Assistance Program (CTAP)/ Interagency Career Transition Assistance Program (ICTAP): Click here for information on how to apply as an CTAP/ICTAP eligible. To exercise selection priority for this vacancy the displaced Federal employee must be found well-qualified.
  
  Click here for information on "Federal hiring for individuals with disabilities".
  
  Applicants please note: To assist us with an expeditious application review process, please do not submit any of the documentation listed below unless specifically requested in the announcement. The following documents are not required and do not need to be submitted with your resume:
  • Diplomas of any type (When education documents are required, you must submit unofficial transcripts)
  • Letters of Recommendation, Reference, or Congratulations, etc.
  • General training documents or certificates of completed training (Except Contract Specialist positions when requested in the announcement)
  • Any documents with a picture of the applicant (Except medical or nursing licenses when requested in the announcement)
  • Awards documentation including SF-50s for Awards
  • Performance Appraisals (Only ICTAP/CTAP eligible applicants need to submit their latest performance appraisal)
  • Evaluations of any type
  • Writing Samples
  • OF-306
  • Executive Core Qualifications Statements (ECQs)
  
  

  Agency contact information

  AskHR HRSA Helpdesk

  
  
  

  Phone

  (301) 443-3780

  Email

  ASKHR@hrsa.gov
  

  Address

  
  Agency for Healthcare Research and Quality
  5600 Fishers Lane
  Rockville, MD 20852
  US

  Next steps

  
  HHS has a critical preparedness and response mission: HHS protects the American people from health threats, researches emerging diseases, and mobilizes public health programs with domestic and international partners. In support of this mission, HHS offers its employees the opportunity to volunteer to become Federal Civilian Detailees and contribute their unique skills through voluntary temporary assignments to humanitarian emergencies or Departmental priorities countering new and emerging health, safety, and security threats.
  
  
  Once your online questionnaire is received you will be sent an acknowledgement email that your submission was successful. We will update your status after each key stage in the application process has been completed. You may also check the status of your application through your USAJobs profile. check the status
• Fair and Transparent
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact either HRSA\'s Office of Human Resources at (301) 443-3780 or by email: askhr@hrsa.gov or HRSA\'s Reasonable Accommodation programs at (301) 443-2538 or by email: RA-Request@hrsa.gov. You must contact the Reasonable Accommodations Program prior to the closing date of this announcement to receive assistance. The decision on granting reasonable accommodation will be made on a case-by-case basis. Hours of operation: Monday through Friday 7:30AM to 4:00PM EST (except Federal holidays).

Submission of a resume alone is not a complete application. To apply for this position, you must provide a complete online Application Package which includes:

1. A current Resume - For resume writing guidance, please visit USAJOBS Resources Center or view their video tutorial. Your resume must thoroughly describe how your skills and experiences align to the criteria defined in the "Qualifications" section of this announcement and it must support your responses to the assessment questionnaire. We cannot assume you have performed the necessary experience required for this position regardless of your employment history or academic career. To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builder.
If you choose to use your own resume, curriculum vitae, or any other written form you choose, then you must ensure it contains all of the required information and you organize it so we can associate the following information for each experience/position:

• Job title

• Name of employer

• Beginning and ending dates of employment (month/day/year format)

• Hours worked per week. We will assume full-time unless otherwise stated. We will prorate part-time employment in crediting experience.

• Detailed description of job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable)

• Your resume must show the series and grade or equivalent for all federal positions you have held (if a federal position).

You must also ensure that the duties performed are clearly matched to each period of employment.
Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages linked on your resume or cover letter to determine your qualifications.

2. A complete Assessment Questionnaire

3. Other supporting documents to be submitted with application:

• Personnel Orders: PHS Commissioned Corps Officers must submit a copy of latest personnel orders in lieu of SF-50.
• College Transcripts or other official documentation from the qualifying educational institution showing that you meet the eligibility requirements for this program, as described in the "Qualifications and Evaluations" sections of this announcement. (if the position has a positive education requirement, or you are qualifying on the basis of education).

For R\xc3\xa9sum\xc3\xa9 and Application Tips visit the USAJOBS Resource Center.

The complete Application Package must be submitted by 11:59 PM (EST) on 04/25/2023.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Help

This job is open to

• 
  

  Career transition (CTAP, ICTAP, RPL)

  Federal employees who meet the definition of a "surplus" or "displaced" employee.
  
• 
  

  The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

This is a Direct-Hire Authority position, traditional rating and ranking of applicants does not apply to this vacancy. This position is also open to PHS Commissioned Corps Officers. PHS Commissioned Corps (CC) Officers will be referred as CC personnel and not as a candidate for conversion to a permanent federal appointment.