Job Description

University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn\xe2\x80\x99s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America\xe2\x80\x99s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination or a University authorized exemption is a requirement for all positions at the University of Pennsylvania. For more information about Penn\xe2\x80\x99s vaccine requirements, visit the
Penn COVID-19 Response website for the latest information.

Posted Job Title Associate Director E Clinical Research Finance (Office of Clinical Research)

Job Profile Title Associate Director E

Summary This position is responsible for the oversight of the financial, administrative, and operational activities associated with clinical research within assigned PSOM departments. The position will report to the Director of Finance for Clinical Research within PennMedicine Clinical Research Finance, Office of the Vice Dean for Clinical Research.


This position is responsible for the oversight of the financial, administrative, and operational activities associated with clinical research within assigned PSOM departments. The position will report to the Director of Finance for Clinical Research within PennMedicine Clinical Research Finance, Office of the Vice Dean for Clinical Research.

The responsibilities of this position include but are not limited to:

• Manage the clinical financial management team within PennMedicine Clinical Research Finance.
• Prepare the overall clinical research annual department budget
• Participate in all faculty meetings that involves their clinical research financial portfolio
• Prepare and present financial training sessions for clinical research
• Working with clinical investigators in budget development, negotiation, and approval of both sponsored and internally-funded clinical research budgets.
• Reviewing clinical research protocols for resource and financial implications.
• Understanding and keeping current with FDA and Medicare regulations applicable to clinical trials.
• Understanding interaction of Medicare regulations and/or third-party insurance to develop clinical trial budgets.
• Preparing financial analyses, as necessary, and serving as a resource to clinical investigators.
• Working with the Managers of Clinical Research Billing and Clinical Researchers when necessary.
• Following institutional and departmental policies and procedures when developing, reviewing and approving budgets.
• Developing templates to ensure all costs related to clinical research are captured.
• Developing invoice templates and working with the clinical research team to ensure timely submission of invoices to the Sponsor.Working with the Office of Research Services to ensure accurate accounting of receivables.
• Working with the Department Research/Grant Administrators to ensure that all relevant study expenditures have been allocated to the appropriate sponsored research account.
• Communicating in writing and verbally with investigators, study coordinators, department administrators, sponsors and others within the clinical research infrastructure about clinical research financial services.
• Serving as a resource to the research community on clinical research-related and administrative issues.
• Advising principal investigators, researchers and staff in the compliant fiscal conduct of all projects.
• Ensuring financial compliance with institutional, federal and non-federal policy, rules and regulations.

Qualifications
Masters Degree preferably in business administration, accounting, finance and five to seven years of experience in one or more of the following areas: clinical research operations, hospital and professional billing, grants management and finance or an equivalent combination of education and experience required.
Strong knowledge of financial management, healthcare billing and reimbursement, financial systems, and facilities. Ability to manage multiple responsibilities in a time-sensitive manner while working effectively with diverse internal and external constituencies.
Proven ability to interact with all levels of senior leadership internal and external to the organization.

Job Location - City, State Philadelphia, Pennsylvania

Department / School Perelman School of Medicine

Pay Range $74,476.00 - $117,086.00
Salary offers are made based on the candidate\xe2\x80\x99s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

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  Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family\xe2\x80\x99s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
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  Tuition: Take advantage of Penn\'s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
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  Retirement: Penn offers generous retirement plans to help you save for your future. Penn\xe2\x80\x99s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
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  Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family\xe2\x80\x94whatever your personal needs may be.
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  Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you\xe2\x80\x99re newly hired, you won\xe2\x80\x99t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
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  Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That\xe2\x80\x99s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
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  Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
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  University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University\xe2\x80\x99s libraries and athletic facilities, or visit our arboretum and art galleries. There\xe2\x80\x99s always something going on at Penn, whether it\xe2\x80\x99s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you\xe2\x80\x99re right in the middle of the excitement\xe2\x80\x94and you and your family can enjoy many of these activities for free.
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  Discounts and Special Services: From arts and entertainment to transportation and mortgages, you\'ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
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  Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
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  Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
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  Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit:
https://www.hr.upenn.edu/PennHR/benefits-pay